Admin Assistant

Herotel Sonic; Mbombela; On-site; ZAR 50 000 - 200 000; Full time

Job summary

A telecommunications company in Mbombela is seeking an experienced Administrative Assistant to provide support to management and employees. Responsibilities include maintaining office procedures, booking travel arrangements, and acting as a point of contact for clients. The ideal candidate will have experience in administrative roles and proficiency in MS Office. Preference will be given to previously disadvantaged individuals in line with the company's Employment Equity Plan.

Qualifications

• Experience as an Administrative Assistant or Office Admin Assistant.
• Knowledge of office management systems and procedures.
• Strong attention to detail and problem-solving skills.

Responsibilities

• Provide support to Managers and Employees.
• Maintain office policies and procedures.
• Organise and schedule appointments.

Skills

Administrative support

Office management

MS Office proficiency

Time management

Communication skills

Organizational skills

Problem-solving

Education

Grade 12 or equivalent qualification at NQF level 4

Additional qualification as an Administrative Assistant or Secretary

Tools

Printers

Scanners

Job description

Purpose Of The Role

Duties of the Administrative Assistant include providing support to our Managers and Employees, assisting in daily office needs and managing our company's general administrative activities.

Key Performance Areas

• Maintain office policies and procedures (HR related activities such as loading approved leave on Sage).
• Maintain contact lists.
• Book and make travel arrangements.
• Act as the point of contact for internal and external clients.
• Answer and direct phone calls.
• Organise and schedule appointments.
• Plan meetings and take detailed minutes.
• Write and distribute email, correspondence memos, letters, faxes and forms.
• Assist in the preparation of regularly scheduled reports.
• Handle sensitive information in a confidential manner.
• Develop and update administrative systems to make them more efficient.
• Resolve administrative problems.
• Perform any adhoc tasks as required by their manager (reporting, admin or personal assistant tasks).

Qualifications

• Proven experience as an Administrative Assistant or Office Admin Assistant.
• Knowledge of office management systems and procedures.
• Working knowledge of office equipment, like printers and scanners.
• Proficiency in MS Office (MS Excel and MS PowerPoint).
• Excellent time management skills and the ability to prioritize work.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to multi-task.

Education Requirements

• Grade 12 or equivalent qualification at NQF level 4.
• Additional qualification as an Administrative Assistant or Secretary will be an advantage.

Please note Preference will be given to Previously Disadvantaged Individual candidates in line with Herotel's Employment Equity Plan.

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