Admin Assistant

Placement Point; Gauteng; On-site; ZAR 50 000 - 200 000; Full time

Job summary

A property management company in Gauteng is seeking an Admin Assistant to provide administrative support primarily in real estate. The ideal candidate will manage appointments, handle client communications, and maintain records. Applicants should have strong organizational skills and prior experience in similar roles, with proficiency in Microsoft Office. This is a temporary to permanent position with a contract length of 3 months.

Qualifications

• Previous experience in real estate, sales, or administrative support.
• Must have own transport, laptop, and cellphone.
• Detail-oriented with the ability to work independently.

Responsibilities

• Manage the agent's diary, schedule appointments, and coordinate property viewings.
• Handle client inquiries, maintain property and client records.
• Prepare property brochures and upload listings on various platforms.

Skills

Organizational skills

Communication skills

Client service skills

Multitasking

Proficiency in Microsoft Office

Tools

Real estate CRM systems

Job description

Admin Assistant

Job Description

Key Responsibilities

• Administrative Support
• Property Marketing & Listings
• Client & Transaction Support
• Operational Support

Responsibilities

• Manage the agent's diary, schedule appointments, and coordinate property viewings.
• Handle calls, emails, and client inquiries on behalf of the agent.
• Maintain property and client records, ensuring all files are accurate and up to date.
• Prepare property brochures, presentations, and listing documents.
• Upload and update property listings on portals, websites, and social media.
• Coordinate with photographers, videographers, and signage providers.
• Track marketing campaigns and provide updates to the agent.
• Serve as the first point of contact for clients, providing professional and timely communication.
• Assist with drafting offers to purchase, lease agreements, and related contracts.
• Follow up with clients, attorneys, mortgage brokers, and service providers to ensure smooth transactions.
• Keep clients informed throughout the buying/selling process.
• Monitor deadlines, follow up on outstanding paperwork, and ensure compliance with regulations.
• Track deals in progress, commission pipelines, and sales reports.
• Assist with basic financial tasks such as processing invoices and expense claims.

Requirements

• Previous experience in real estate, sales, or administrative support.
• Must have own transport, laptop and cellphone
• Strong organizational and multitasking skills.
• Excellent communication (verbal & written) and client service skills.
• Proficient in Microsoft Office and real estate CRM systems (training can be provided).
• Detail-oriented with the ability to work independently.
• Professional, trustworthy, and adaptable in a fast-paced environment.

Job Type: Temp to perm

Contract length: 3 months