Accounts Receivable / Debtors Clerk

Time Personnel; Cape Town; On-site; ZAR 300 000 - 400 000; Full time

Job summary

A recruitment agency is seeking an experienced Accounts Receivable / Debtors Clerk in Cape Town to process invoices, manage customer queries, and drive collections. Candidates must have a degree in accounting and at least 3 years of relevant experience. Strong attention to detail and excellent communication skills are essential for success in this role.

Qualifications

• Minimum of 3 years’ experience in Debtors or equivalent role.
• Sound knowledge of Microsoft Office products.
• Experience working on accounting software.

Responsibilities

• Processing and resolving internal and external queries professionally.
• Daily processing of invoices from sales orders.
• Maintaining debtor’s ledger and driving collections.

Skills

Attention to detail

Customer service

Communication skills

Time management

Organizational skills

Education

Degree / national diploma in accounting

Matric / Grade 12

Tools

Microsoft Office (Word, Excel)

Accounting software

Job description

Accounts Receivable / Debtors Clerk required in Cape Town.

Are you a detail-oriented, highly organized debtors specialist with at least 3 years’ experience?

Our client based in Capricorn Park requires your experience processing invoices, reconciling accounts, handling customer queries, and driving collections.

Essential to have excellent communication skills with the proven ability to manage multiple tasks with accuracy and efficiency.

Requirements:

• Matric / Grade 12
• Degree / national diploma (NQF level 6) in accounting
• A Minimum of 3 years’ experience in Debtors or equivalent role
• Sound knowledge of Microsoft Office products (Word, Excel)
• Excellent verbal and written communication skills
• Experience working on accounting software
• Highly organized and flexible
• Attention to detail and high level of accuracy
• Excellent time management and organisational skills
• A strong customer service and work ethic
• Detail oriented and works with a high degree of accuracy
• Ability to multitask and deadline driven

Duties and Responsibilities:

Processing of Debtors Invoicing:

• Attending and resolving all internal and external queries professionally
• Daily and accurate processing of invoices from sales orders/despatch notes
• Ensuring debtors accounts are updated and reconciling to debtors control accounts
• Processing and preparing all credit notes for approval
• Capturing customer receipts in the cashbook daily (local and foreign currency)
• Processing monthly statements and monthly hose invoices, requesting correct PO numbers from debtors
• Updating reports weekly and following up with stores and sales team on back orders and dispatch notes
• Emailing customer invoices daily and month-end statements
• Maintaining debtor’s ledger, recouping outstanding debts, driving collections, and resolving customer queries/disputes
• Loading invoices to various portals, and monitoring payment status
• Assisting with the year-end audit and any ad hoc duties
• Assisting Credit Manager with all ad hoc requests

Financial Reporting:

• Preparing and maintaining debtor’s ledger and age analysis of outstanding invoices, submitting feedback every alternate week or as requested
• Loading new customers and ensuring all credit applications are completed, circulating them for credit vetting, and reviewing credit reports
• Reviewing and maintaining reports
• Performing all debtors reporting for prepayments