Accounts Payable & Inventory Controller

Exceed Human Resource Consultants; Elsiesriver; On-site; ZAR 300 000 - 400 000; Full time

Job summary

A leading recruitment agency in Elsiesriver is seeking an individual experienced in accounts payable and inventory management. The role involves capturing invoices, reconciling accounts, and maintaining stock levels. The ideal candidate will have a diploma in accounting and a minimum of 2-3 years' experience in a similar role. The position requires strong attention to detail and proficiency in accounting software. Interested candidates can apply by sending their CV to [e-mail].

Qualifications

• Minimum 2-3 years of experience in accounts payable, reconciliations, and stock management.
• Proficient in managing petty cash and forex transactions.
• Strong attention to detail and excellent organizational skills.

Responsibilities

• Capture all supplier invoices and verify purchase orders.
• Monthly reconciliation of supplier accounts and addressing discrepancies.
• Monitor and maintain stock levels to meet operational demands.

Skills

Proficiency in Evolution (EVO)

Strong understanding of supplier management

Advanced Excel skills

Education

Diploma or degree in Accounting, Finance, or related field

Job description

Overview

Reference: 10396 AV

Consultant: Anneke Viviers

Responsibilities

• Accounts Payable
  • Capturing all supplier invoices daily while ensuring correct cost centre allocations.
  • Verifying that purchase orders (POs) have been requested and approved, following up with relevant departments when necessary.
  • Acting as the primary point of contact for all payment-related queries from staff and suppliers, including invoices and reconciliations.
  • Monthly reconciliation of supplier accounts, addressing any discrepancies and submitting for review.
  • Ensuring all invoices and statements are received from suppliers.
  • Compiling the payment sheet for planned payments to be made.
  • Liaising with operations to ensure accurate stock Goods Received Vouchers (GRVs) and investigating discrepancies.
  • Capturing and verifying petty cash transactions and performing the reconciliation thereof.
  • Updating forex currency values monthly based on Oanda exchange rates and capturing forex variances in Evolution.
  • Importing bank statements and allocating payments and receipts within Sage Evolution to ensure appropriate ageing.
  • Reconciling the cashbook between the bank statement and the balance on Sage Evolution.
  • Collecting all invoices and information from each credit card holder for accurate cost centre allocations
• Inventory Management
  • Monitor and maintain stock levels to meet operational demands.
  • Accounting for dispatched stock and production of stock within the ERP system.
  • Oversee regular stock counts and cycle counts.
  • Investigate and resolve stock discrepancies.
  • Liaise with production teams to ensure stock availability.
  • Process stock adjustments, transfers, and write-offs.
  • Ensure accurate GRN (Goods Received Notes) processing.
  • Communicate with suppliers regarding discrepancies or returns.
  • Maintain accurate inventory records in ERP system.
  • Open and manage stock codes and bill of materials.
  • Reconcile inventory records with physical stock.
  • Prepare monthly inventory reports and stock movement summaries.

Qualifications

• Diploma or degree in Accounting, Finance, or related field.
• Experience: Minimum 2-3 years of experience in accounts payable, reconciliations, and stock management.
• Technical Skills:
  • Proficiency in Evolution (EVO) or similar accounting software.
  • Strong understanding of supplier management and reconciliations.
  • Experience with petty cash, forex transactions, and credit card allocations.
  • Advanced Excel skills.
• Soft Skills:
  • Strong attention to detail and accuracy.
  • Excellent organizational and communication skills.
  • Ability to work under pressure and meet deadlines.
  • Proactive problem-solving skills.

How to Apply

• Email your comprehensive CV to [e-mail].
• If you are already registered, please forward your CV and the relevant reference number to the consultant with whom you are currently registered in order to avoid duplicity on our system.
• We reserve the right to only conduct interviews with candidates of choice.
• Applicants who have not received feedback within 30 days from the closing date must please accept their application as unsuccessful.