Accounts Payable Clerk

Mayfly Agri (Pty) Ltd; Johannesburg; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading agricultural company seeks an experienced Creditors Clerk in Johannesburg. Responsibilities include timely processing of supplier invoices, maintaining accurate records, and managing supplier databases. Candidates should have a National Senior Certificate and at least 4-5 years of relevant experience in an accounting environment. Proficiency in Microsoft Office and knowledge of Syspro ERP system are advantageous. Competitive compensation is offered.

Qualifications

• Minimum 4-5 years relevant experience as a Creditors Clerk or in a similar role.
• Experience in an accounting environment.

Responsibilities

• Capture supplier invoices and reconcile accounts timely and accurately.
• Process payments for suppliers accurately and on time.
• Produce required functional outputs.
• Maintain supplier accounts, including process invoices and account reconciliations.
• Conduct 3-way matching of supplier documents.

Skills

Proficient in Microsoft Office Suite

Working knowledge of Syspro ERP system

Education

National Senior Certificate

Diploma or certificate in Bookkeeping or Accounting (NQF Level 5)

Job description

Minimum requirements for the role :

• Must have a National Senior Certificate; a diploma or certificate in Bookkeeping or Accounting (NQF Level 5) is advantageous
• Minimum 45 years relevant experience as a Creditors Clerk or in a similar accounts payable role within an accounting environment
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Working knowledge of Syspro ERP system is advantageous

The successful candidate will be responsible for :

• Ensuring timely and accurate capture of supplier invoices and reconciliation of supplier accounts in line with company policies and procedures.
• Processing payments for suppliers accurately and on time.
• Ensuring all bank submissions comply with company policy.
• Producing required functional outputs.
• Maintaining accurate and up-to-date supplier accounts, including processing monthly invoices, performing account reconciliations, initiating payments through banking systems, and resolving account queries.
• Conducting thorough 3-way matching of supplier documents by verifying invoices against goods received notes, purchase orders, and credit notes to ensure accuracy before reconciliation.
• Processing manual and EFT payments accurately within the cashbook module of Syspro.
• Regularly updating and maintaining the supplier master file in Syspro, ensuring the accuracy of key information such as addresses, VAT and tax certificates, BBBEE compliance documentation, and contact details.
• Managing and maintaining the supplier database, ensuring data integrity and completeness.
• Maintaining the banking master file to ensure beneficiary details are current and accurate, and that duplicate or inactive suppliers are removed from banking profiles.
• Providing backup support to other Creditors Clerks within the department as needed.

Please note that subsequent to the screening and shortlisting process, all further communication will be entered into only with the shortlisted candidates. If you do not receive any feedback from us within 2 weeks of applying, please consider your application unsuccessful.