Accounts Payable Administrator - Fixed Term Contract

AVI Limited; Gauteng; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading FMCG company in Johannesburg is seeking an experienced Accounts Payable Administrator on a fixed-term contract. The role involves managing the procure to pay process, ensuring timely payments to suppliers, and reconciling vendor accounts. Candidates should have at least 3 years of experience in accounts payable, ideally within a manufacturing environment, along with knowledge of SAP ERP. This position is critical for maintaining efficient financial operations.

Qualifications

• Minimum of 3 years’ experience in Accounts Payable or Creditors Clerk.
• Experience in a manufacturing environment.
• Capacity to process a high volume of invoices (500+ per month).
• Experience with invoice capturing to reconciliations.

Responsibilities

• Manage the procure to pay process.
• Match invoices using a 3-way matching technique.
• Resolve supplier queries in a timely manner.
• Monthly reconciliation of supplier accounts.

Skills

Accounts Payable

SAP ERP

Invoice Processing

Reconciliation

Stakeholder Management

Education

Matric/Grade 12

Financial qualification

Job description

Overview

AVI LIMITED is home to many of South Africa’s leading and best-loved brands! Listed on the Johannesburg Stock Exchange and centred on the FMCG market, AVI’s extensive brand portfolio includes more than 50 brands. Our brands span a range of categories including hot beverages, sweet and savoury biscuits and snacks, frozen convenience foods, out-of-home ranges, personal care products, cosmetics, footwear, accessories, and fashion apparel. We have a well-developed Shared Services structure spanning: International, IT, Finance, Logistics, Marketing, Procurement and Field Marketing, which allows us to take advantage of our scale. Our single-minded purpose is our brands’ growth and development.

An exciting opportunity exists for an ACCOUNTS PAYABLE ADMINISTRATOR - Fixed Term Contract at the Financial Shared Services Division in Bryanston, Johannesburg. The purpose of the role is to assume responsibility for the reconciliation of vendor statements, resolution of all accounts-related queries between statement and AP Ledger, ensure vendors are paid in full on due dates and that all documents meet SARS and audit requirements.

Line Manager

Line Manager: Senior Accounts Payable Administrator

Number of Direct Reports

Number of Direct Reports: 0

Responsibilities

• Responsible for the entire procure to pay process within profile
• Processing and matching of all invoices using 3 way matching technique
• Request for invoices, proof of deliveries and supporting documents for any and all unprocessed documents from suppliers, buyers and or site personnel
• Resolve all supplier reconciling items and supplier queries within the month and ensure that suppliers are paid timeously on due dates in accordance with set trading terms
• Reconcile supplier accounts monthly and ensure that the account is in a current state
• Ensure that purchase orders, receipt report (GR/IR), age analysis, MRBR reports (blocked invoices) etc. are reviewed and resolved timeously

Minimum Requirements

Experience:

• A minimum of 3 years’ experience in Accounts Payable / Creditors Clerk
• Experience working within a Manufacturing environment
• Experience working in a high volumes environment – manually capturing no less than 500 invoices per month
• Experience dealing with multiple departments and multiple stakeholders within your organisation
• Experience with invoice capturing to reconciliations
• SAP ERP experience

Qualifications:

• Matric/Grade 12
• A financial qualification would be advantageous