Accounts Payable Administrator

Talent Genie; South Africa; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A reputable financial services provider is seeking an Accounts Payable Administrator in South Africa. The role involves processing, verifying, and reconciling suppliers' invoices and payments. Ideal candidates should have a qualification in Accounting or Finance and a minimum of 4 years of experience in accounting. Proficiency in Sage X3 ERP and MS Office is advantageous. This position requires attention to detail and the ability to manage supplier queries effectively.

Qualifications

• Proven accounting and creditors experience 4+ years Essential.
• Experience with general ledger functions and the month-end/year-end close process 4+ years Advantageous.

Responsibilities

• Process, verify, and reconcile suppliers' invoices, credit notes, and payments.
• Receive and respond to supplier correspondence in a timely manner.
• Ensure timely capturing of approved invoices and debit notes.

Skills

Thorough knowledge of basic accounting procedures and principles

Excellent accounting software user and administration skills

Aptitude for numbers and quantitative skills

Accuracy and attention to detail

Education

Accounting, Finance, or relevant qualification

Tools

Sage X3 ERP system

MS Office Package

Job description

Overview

Reference
FIN002

Salary
ZAR/month

Job Location
- South Africa -- Johannesburg Metro -- Bryanston -- Woodmead

Job Type
Permanent

Posted
02 December 2025

Closing date
31 Dec 2025 23:59

Accounts Payable Administrator

Location: Woodmead

Primary Purpose

The Accounts Payable Administrator will be responsible for processing, verifying, and reconciling suppliers' invoices, credit notes, and payments.

Main Functions

• Supplier reconciliations
• Payment preparation
• Payment matching
• AP adjustments (including processing of settlement discounts)
• Request of supplier statements
• Supplier master maintenance
• AP reconciliation (ledger to sub-ledger reconciliation)
• Age analysis review
• Diners club reconciliations
• Resolve queries on mismatched payments
• Foreign payment preparation
• Intercompany payments
• Planning of batch payments to assist cash flow forecasting

Key Performance Areas (Responsibilities)

• Receive and respond to supplier correspondence appropriately and in a timely manner.
• Timeous capturing of approved invoices and debit notes in various companies.
• Check that purchase orders match invoice.
• Identify appropriate timing of payments.
• Identify early settlement discount opportunities and inform necessary stakeholders.
• Import payment batches and ensure all payments are captured timeously.
• Identified assets to be captured to the asset clearing account.
• Allocate payment timeously to correct supplier invoice.
• Send remittances to suppliers.
• Ensure all invoices are made out to the correct legal entity, with the correct VAT number.
• Ensure invoices are received of paid pro-forma invoices and/or quotes.
• Convert to local currency, if foreign creditors, for processing if applicable.

Formal Qualification

• Accounting, Finance, or relevant qualification
• Advantageous

Experience

• Proven accounting and creditors experience 4+ years Essential
• Experience with general ledger functions and the month-end/year-end close process 4+ years Advantageous
• Full MS Office Package at minimum intermediate level 4+ years Advantageous
• Experience in Sage X3 ERP system 2+ years Advantageous

Knowledge Areas

• Thorough knowledge of basic accounting procedures and principles Essential
• Excellent accounting software user and administration skills Essential
• Aptitude for numbers and quantitative skills Essential
• Adherence to policies, procedures, and instructions of Manager of Financial Reporting Essential
• Knowledge of financial statements (Accounts payable) Essential
• Accuracy and attention to detail Essential

Scope of Responsibility

• Ensure the timely and accurate processing, verification, and reconciliation of suppliers' invoices, credit notes, and payments.
• Communicate professionally and efficiently with external suppliers to resolve account queries and discrepancies.
• Maintain accurate and organised records of all financial transactions and processes.
• Assist with month-end and year-end closing processes, including journal entries and accruals.
• Collaborate with internal staff to ensure proper coding and approval of invoices and payment requests.
• Utilise relevant software and systems, such as Sage X3 ERP, to accurately process and track financial data.
• Contribute to the improvement of accounts payable processes and procedures.
• Assist with internal and external audits as needed.