Accounts Payable Administrator

Alistair James Company Ltd; Sandton; On-site; ZAR 300 000 - 400 000; Full time

Job summary

A logistics service provider in Sandton is looking for a skilled Accounts Payable Specialist. The ideal candidate will have at least 3 years of experience in accounts payable, preferably in the logistics sector, and possess excellent communication and analytical skills. Responsibilities include processing invoices, conducting reconciliations, and supporting the financial transactions team. This position offers a dynamic work environment with standard office hours.

Qualifications

• Minimum of 3 years of experience in accounts payable.
• At least 5 years of work experience.
• Experience in the logistics industry is preferred.

Responsibilities

• Process supplier invoices accurately and timeously.
• Perform three-way matching between purchase orders and invoices.
• Investigate and resolve mismatched invoices.

Skills

Experience in accounts payable

Strong problem-solving abilities

Excellent communication skills

Ability to analyze financial data

Education

Relevant tertiary education

Job description

Alistair Group is one of East and Southern Africa’s fastest-growing service companies, providing a variety of self-delivered logistics solutions with core competencies in road freight and operational hire of material handling equipment. The business has gone from strength to strength, growing quickly in both its geographical coverage and variety of services offered to clients. At the moment, the Group employs over 900 personnel, delivers services across sixteen countries and is poised for significant further expansion.

Core Competencies

• Material Supply
• Customs Clearance
• Road Freight
• Material Handling
• Storage and Warehousing
• Offshore & Onshore Equipment Rental
• Specialized Inspection Services

Vision

To be known as the company that makes Africa work better.

Company Behaviours

Honesty, Customer Focus, Continual Improvement, Humility, and Safety.

Accountabilities & Responsibilities

• Process supplier invoices accurately and timeously in accordance with company policies and procedures.
• Perform three‑way matching between purchase orders, goods received notes (GRNs), and invoices.
• Investigate and resolve mismatched invoices on the system and reject or return them in line with company guidelines.
• Capture and post invoices accurately in SAP Business One (SAP B1).
• Assist with auditing data entries and invoices to ensure accuracy and prevent duplication.
• Perform vendor (local, foreign and trade) statement reconciliations.
• Provide regular status updates on invoices, payments, and queries to suppliers and internal stakeholders.
• Ensure timely resolution of vendor queries via email and telephone.
• Assist with weekly cash flow forecasting for vendors.
• Support the Accounts Payable team during month‑end procedures to ensure deadlines are met.
• Assist with preparation and documentation for external audits when required.
• Maintain proper filing and document control for all supplier transactions.
• Capture and verify new supplier information and banking details.
• Adhere to internal controls, audit requirements, and compliance processes.
• Provide support with ad‑hoc requests from the Accounts Payable Team Leader and Head of Financial Transactions.

Education, Skills and Qualifications

• Relevant tertiary education.
• Must have a minimum of 3 years of experience in accounts payable.
• Minimum of 5 years' work experience.
• Experience in the logistics industry is preferred.
• Ability to thrive in a fast‑paced, dynamic work environment.
• Resilient and able to work under pressure.
• Horizontal ability to work longer hours and outside normal work times.
• Excellent communication and interpersonal skills.
• Ability to analyse financial data and provide insights for decision‑making.
• Strong problem‑solving abilities, attention to detail, and organisational skills.

Work Hours: Monday to Friday, 7:20 AM – 4:20 PM, and Alternate Saturdays, 8:00 AM – 12:00 PM.

The Company reserves the right to withdraw from the recruitment process at any time, at its sole discretion. The sharing of any aptitude test, assessment, or invitation to an interview does not constitute an offer of employment or guarantee any future employment with the company. Candidates acknowledge that progression through any stage of the recruitment process does not imply or ensure an eventual offer of employment.

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