Accounts Payable Accountant

Boardroom Appointments; KwaZulu-Natal; On-site; ZAR 500 000 - 700 000; Full time

Job summary

A financial services firm in KwaZulu-Natal seeks an experienced Accounts Payable Accountant to manage reconciliations, oversee financial controls, and ensure accurate reporting. The ideal candidate will be a qualified CA(SA) with a minimum of 2 years of relevant experience and proficiency in SAP and Power BI. Responsibilities include managing trade creditors and month-end processes while ensuring compliance with financial practices. Join a dynamic team focused on excellence in the finance sector.

Qualifications

• At least 2 years of experience in accounts payable.
• Proficient in managing reconciliations and reporting.
• Strong communication and teamwork skills.

Responsibilities

• Manage reconcilations for trade creditors.
• Oversee month-end close and reporting.
• Ensure financial controls are maintained.

Skills

Knowledge of project scheduling tools

Experience with MS Projects

Familiarity with SAP

Proficiency in Power BI

Strong reconciliation skills

Education

Qualified CA(SA)

Tools

SAP

Power BI

MS Projects

Job description

About the job Accounts Payable Accountant

• Qualified CA(SA) with at least 2 years experience

Knowledge:

• Project scheduling and control tools
• MS Projects
• Department system and processes
• SAP
• Power BI

Responsibilities:

• To manage the PSD trade creditors teams by ensuring all reconciliations are completed, reviewed and authorized before payment is made.
• To manage the Principal reporting requirements and queries
• To manage the PSD claims process ensuring no risk to the company
• Manage month end close and reporting requirements
• Ensure that PSD balance sheet reconciliations are completed and signed off and that recon items are cleared timeously
• Creditors Management
• Conduct reviews over the creditor account reconciliations prior to payment
• Ensure follow-up and resolution of long outstanding and complex queries with suppliers
• Monitor the status of creditor reconciliations and the unresolved queries within the reconciliations.
• Prompt and drive the resolution of queries within the department.
• Identify long outstanding credit notes due or claims for risk reporting
• Complete working capital impact for early settlement of creditors
• Ensure financial disciplines and internal controls are maintained
• Month-End Management
• Review, post and sign off all principal transport, pallet recoveries, cost adjustments, storage and handling fee recoveries.
• Review and sign off the reconciliation for the principal free stock issues and raise the invoice against the principal.
• Review and sign off the claim back report for all the principals.
• Review and sign off the principal damages and raise the invoice against the principal.
• Review and sign off the transfer of the price adjustment account.
• Review and reallocate all balance sheet recoveries accounts.
• Review the margins by business area and principal and investigate variances.
• Review and authorize the monthly margin provisions.
• Assist branches with margin errors and ensure that the correct accounting entries have been processed.
• Review and reallocate the revaluation based on the principal agreement.
• Review the necessary reports required for the principal.
• Review the monthly consignment stock and consignment VAT reconciliation and ensure that any discrepancies are investigated and resolved.
• Review the monthly Agency stock and Agency VAT reconciliation and ensure that any discrepancies are investigated and resolved.
• Review and sign off the monthly reporting pack requirements
• Review the swell allowance schedules and general ledger postings.
• Identify discrepancies and resolve any queries on swell allowance
• Payment Management
• Review cash forecasts prepared by the team and ensure cash forecast deadlines are adhered to.
• Manage the postings and preparation of payment runs.
• Review and release blocked invoices for payment, where appropriate business reasons exist.
• Check, authorize and release payment runs to the GL team.
• Review the GR/IR account and ensure timeous clearing
• Manage the manual clearing of the GR/IR account
• Initiate and supervise the process to identify receipts to be closed.
• Obtain the necessary authorization to reverse invalid receipts.
• Oversee the reversal process
• Reporting
• Review reports detailing price variances, queries and outstanding invoices
• Review and maintain a report of closed GR/IR receipts
• Ensure any new team members are adequately trained to fulfill their functions in the SAP environment
• Evaluating the effort, cot and time against the benefits of a project
• Research alternatives to the action plan
• Implement the agreed action plan to the agreed standards and deadlines.
• Continuously track and evaluate the progress on current projects to ensure that project targets and deadlines are met.
• General Administration
• File and safeguard records within the area of responsibility
• Compile ad-hoc spreadsheets and analysis when required
• Identify risks within the relevant departments and drive the required resolution.
• Information and Data Management
• Ensure team members accurately and regularly capture data onto SAP to enable access to
• reliable data and reporting for trend analysis and decision making.
• Share relevant data with management teams to enable reliable business decision making.
• Teamwork and self-Management
• Take ownership and accountability for tasks and activities and demonstrate effective self- management in terms of planning and prioritizing, and self-development.
• Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained.
• Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution.
• Support and drive the business core values.
• Manage colleagues and clients expectations and communicate appropriately.
• Demonstrate willingness to help others and go the extra mile to meet team targets and objectives.
• Champion training and development of self and others through utilizing available training opportunities.
• Participate in and drive regular performance appraisals and ensure that own targets and goals are clear and achievable