Account Payable Clerk

Edgray Distributors (Pty) Ltd t/a JUMBO; East London; On-site; ZAR 300 000 - 400 000; Full time

Job summary

A leading distribution company in East London is seeking a finance administrator with 1-3 years of relevant experience. You will handle monthly invoices, maintain supplier records, and ensure accurate reconciliations. The ideal candidate has a Matric Certificate, advanced Excel skills, and Pastel experience. A valid driver's license is advantageous. This role is vital for maintaining the accuracy of supplier accounts and supporting management with reports.

Qualifications

• 1-3 years’ experience in a similar role.
• Valid Driver’s License – Code 8 unendorsed is advantageous.

Responsibilities

• Capture monthly invoices and claims.
• Update excel and Pastel for claims weekly.
• Maintain accurate records on the creditors spreadsheet.

Skills

Advanced Excel skills

Excellent communication skills

Pastel Experience

Education

Matric Certificate

Job description

Key Responsibilities

• Capture monthly invoices, claims, marketing discounts and labour costs on excel creditors ledger.
• Calculate marketing discounts and discounts of invoices received monthly and populate the AP sheet with the figures.
• Capture payments on the excel creditor ledger.
• Send claims to suppliers.
• Update excel and Pastel for claims on a weekly basis.
• Review supplier take‑on forms submitted to Finance, allocate a supplier code to buying and load trade suppliers on Pastel using the allocated code.
• Complete the information section on credit applications before submitting it to management for review and signing. Ensure terms and conditions align with policy.
• Maintain an accurate record of all supplier accounts on the excel creditors spreadsheet, including adding new suppliers, AP sheet and payments report tab.
• Confirm banking details with suppliers via telephone and e‐mail the details to buying to verify before paying new suppliers.
• Accurately record payments within credit payment terms and policies, ensuring purchase orders have correct payment terms, the GRN matches the CP on the orders and the delivery date used for payment is correct.
• Update the monthly AP purchases captured on excel creditors ledger and balance to the IMS, twice a week for the weekly payments report sent to management.
• Record any transactions during the month to ensure figures are accurate before sending to management (e.g., early payments).
• Reconcile trade creditors accounts to supplier statements, excel ledger and Pastel.
• Prepare monthly creditors reconciliations and submit for review.
• Populate import batches to load onto the bank for month‑end payments for trade.
• Follow up on outstanding reconciliation items.
• Check outstanding queries on reconciliations.
• Handle trade creditor queries, including claims sent to suppliers, returns, return waybills and credit notes.
• Identify supplier queries and resolve them in a timely manner (e.g., cost price queries, invoices charged on the account but not captured on the IMS system, inaccurate account balances).
• Identify potential early payment discounts and raise any discount opportunities with the finance manager.
• Send proof of payment to suppliers as required.
• Ensure trade creditors filing system is up‑to‑date on SharePoint and that payments/reconciliations are filed after payment is done each month.
• Archive paperwork.
• Maintain cleanliness in office.
• Keep record of supplier details and terms; assist auditors (internal & external) with requisite documentation/information.

Requirements

• Minimum of 1‑3 years’ experience in a similar role.
• Matric Certificate.
• Pastel Experience.
• Advanced Excel skills.
• Excellent communication skills.
• Valid Driver’s License – Code 8 unendorsed (advantageous).

Undertakings

• Criminal / Credit Check.
• Qualification verification.
• Fraud check.

If you believe that you qualify and are looking for a challenging career requiring unquestionable commitment and passion, and wish to apply, kindly email your CV together with your motivational letter in support of your application by no later than 30 November 2025. If you have not been contacted one (1) week from the closing date, please consider your application unsuccessful.

Preference will be given, but not limited to, candidates from designated groups in terms of the Employment Equity Act.