Academic Operations Administrator

ADvTECH; eMalahleni; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading educational institution in eMalahleni seeks an Administrative Officer to maintain student records and support academic activities. Responsibilities include document management and assisting with assessment cycles. Ideal candidates should have a Diploma in Office Administration, 1-2 years of relevant experience, and proficiency in MS Office. Join a dynamic team dedicated to student success in an equal opportunities environment.

Qualifications

• 1-2 years of experience in administrative duties and client service experience.
• 1-2 years' experience within an Educational Institution required.

Responsibilities

• Maintain student records, including assessment administration.
• Assist with administrative duties and setup of assessment cycles.
• Support management and ensure deadlines are met.

Skills

Office Administration

Client service

MS Office proficiency

Education

Diploma/Certification in Office Administration

Job description

Overview

Join Our Team at IIE Rosebank College

The Independent Institute of Education, Rosebank College, is part of the ADvTECH Group, Africa's leading private education provider. From our humble beginning in 1909, Rosebank College has grown to a student population of more than 30,000 students nationwide. As we continue to expand and innovate, we invite passionate professionals to become part of our dynamic team. If you are driven by the desire to make a meaningful difference in students' lives and wish to contribute to an institution that values academic excellence, connection, and student success, we would love to hear from you. Join us on our journey of shaping futures!

Job Purpose

To maintain student records; including assessment administration; collection of assessments; keeping of registers and capturing and/or importing of marks.

Duties & Responsibilities

• Operating Procedures documentation; including query resolution.
• Data capturing and document management.
• Assist with administrative duties and set up of assessment cycles.
• Storeroom management and archiving.
• Support management and the Academic team to ensure that deadlines are met and student queries are resolved within agreed time frames.
• Support overall campus activities such as registration of students, orientation, open days, internal and external audits.

Minimum requirements

• Diploma/Certification in Office Administration. NQF Level 6
• 1-2 years of experience in administrative duties & client service experience.
• 1-2 years' experience within an Educational Institution required.
• MS Office proficient

Key competencies

• Knowledge and understanding of the South African higher education systems and regulatory framework.
• Ability to manage time effectively.
• Attention to detail.
• Customer service orientated.
• Ability to effectively cope with change.
• Deadline orientated and can work well under pressure.
• Be able to work in a team environment.
• Effective communication skills.

Working Hours

Classes are scheduled from 08h00 to 17h00, Monday to Friday. Your working hours will depend on the modules allocated to you.

Rosebank College is an equal opportunities employer however preference will be given to EE and South African candidates.