Ac12233 Office & Finance Administrator (Pharmaceutical) - Midrand

Alec Cameron & Associates Recruitment Solutions; Gauteng; On-site; ZAR 250 000 - 350 000; Full time

Job summary

A recruitment agency in Gauteng is seeking an Office and Finance Administrator responsible for various administrative, clerical, and finance tasks. The ideal candidate will manage reception duties, process invoices, and ensure compliance with regulations. The role requires a relevant tertiary qualification and experience in office administration, bookkeeping, and procurement.

Qualifications

• Minimum 5 Years office administration experience essential.
• Minimum 5 Years bookkeeping experience preferable.
• Minimum 3 Years procurement experience preferable.

Responsibilities

• Manage all general reception, hosting and administrative duties.
• Process client invoices and statements.
• Liaise with clients regarding any billing related queries.

Skills

Excellent Computer Skills (MS Office)

Knowledge of Finance software

Education

Relevant Tertiary Qualification

Job description

Introduction

The Office and Finance Administrator will need to perform a variety of administrative, clerical and basic finance tasks.

The incumbent will have to maintain a professional & proactive telephone relationship with both existing and prospective customers.

Organising all administrative, reception and hosting activities in the office as directed by management.

Ensure various finance responsibilities are conducted as per management directives.

This role is also responsible for maintaining and improving various support systems to ensure compliance to GxP and relevant regulatory standards.

Duties & Responsibilities

• Manage all general reception, hosting and administrative duties.
• Receive all visitors and inform the relevant staff member of their arrival.
• Manage inventory levels of indirect spend, obtain quotations and re-order items in collaboration with the Responsible Person and Operations Manager.
• Revise new financial templates/documents and correctly archive old superseded and obsolete documents.
• Perform and maintain archiving of financial documents, which includes maintenance of the IPS archive.
• Shred old financial documents.
• Lead time reporting – track sample receipt date and time stamp as well as sample release date and time stamp.
• Produce quotes for clients after approval from Finance.
• Receive test result reports for forwarding and invoicing to clients.
• Process client invoices and statements.
• Liaise with clients regarding any billing related queries.

Desired Experience & Qualification

Knowledge Required

• Relevant Tertiary Qualification essential.
• Excellent Computer Skills (MS Office especially).
• Knowledge of Finance software essential.

Experience Required

• Minimum 5 Years office administration experience essential.
• Minimum 5 Years bookkeeping experience preferable.
• Minimum 3 Years procurement experience preferable.