A Leading Engineering Services Company Is Hiring An Executive Assistant

Careerweb; Pretoria; On-site; ZAR 300 000 - 400 000; Full time

Job summary

A leading recruitment agency in Pretoria is seeking an Executive Assistant to provide comprehensive administrative support to the CEO and executive team. This role involves managing schedules, coordinating meetings, and handling logistics. The ideal candidate will have over 5 years of experience in a similar role, strong communication skills, and advanced computer proficiency. This position is crucial for ensuring the smooth operation of the executive office.

Qualifications

• 5+ years of experience as an Executive Assistant, Personal Assistant, or similar role supporting senior executives.

Responsibilities

• Provide comprehensive administrative and executive support to the CEO and other Exco members.
• Manage the CEO and other executive schedules including appointments, meetings, and travel arrangements.
• Plan and coordinate Exco meetings and provide logistical and administrative duties.
• Prepare, review, and format reports, presentations, and correspondence.
• Manage facilities operations and maintenance for the Africa Head Office.
• Oversee support staff ensuring smooth day-to-day operations.

Skills

Analytical thinking

Ability to work in a matrix organisation

Assertiveness and empathy

Action oriented and results driven

Attention to detail

Team player

Problem solving

Negotiation and influencing

Excellent written and oral communication

Planning and organising

Confidentiality and ethics

Computer skills

People management

Education

Matric or equivalent

Secretarial qualification NQF level 5 advantageous

Tools

Advanced computer skills

Job description

Main purpose of the jobProvides comprehensive administrative and executive support to the CEO and other Exco members. Main responsibilitiesManage the CEO and other executive' schedule, including appointments, meetings, and travel arrangements. Ensure smooth integration of all administrative tasks for the local CEO in collaboration with the International Group CEO's office. Plan and coordinate Exco meetings and provide other logistical and administrative duties. Prepare, review, and format reports, presentations, and correspondence. Maintain high level of confidentiality and integrity and ensure efficient flow of information at all times. Manage facilities operations and maintenance for the Africa Head Office. Oversee and manage support staff including cleaning staff, driver, and receptionist, ensuring smooth day-to-day operations. Manage office supplies and related procurement to support efficient office functioning. Manage specific and ad hoc projects as required Key stakeholdersExecutives, HR, Marketing, IT, Compliance, Finance, Procurement, PayrollSuppliersDimensionsAdequate stock levels, timeous booking of travel.

• employees, Africa division, Multiple operating sites
• Key competencies and skills
• Analytical thinking
• Ability to work in a matrix organisation
• Assertiveness and empathy
• Action oriented and results driven
• Attention to detail
• Team player
• Problem solving
• Negotiation and influencing
• Excellent written and oral Communication
• Planning and Organising
• Confidentiality and Ethics
• Computer skills
• People Management
• Required qualifications and experience
• Matric or equivalent
• Secretarial qualification NQF level 5 advantageous
• Proven experience (5+ years) as an Executive Assistant, Personal Assistant, or similar role supporting senior executives
• Proven advanced computer skills.