Executive Assistant (Remote – LATAM)

Scale Up Recruiting Partners; Caracas; A distancia; VES 450.000 - 675.000; A tiempo parcial

Descripción de la vacante

A leading recruitment agency is seeking a highly organized Executive Assistant to support senior executives in managing daily operations and schedules. The role requires strong communication skills and the ability to thrive in a fast-paced environment. Ideal candidates will have experience in assisting executives and proficiency in digital tools like Google Workspace and Slack. This is a remote position focusing on collaboration with U.S. and international teams.

Formación

• Proven experience as an Executive Assistant, Personal Assistant, or similar role.
• Excellent communication and writing skills in English.
• Experience working with U.S. or international teams.

Responsabilidades

• Manage calendars, appointments, meetings, and travel arrangements.
• Serve as the main point of contact between executives and stakeholders.
• Prepare reports, presentations, and meeting notes.

Conocimientos

Organizational skills

Multitasking

Communication skills

Proficiency with Google Workspace

Proactive mindset

Herramientas

Notion

Slack

Asana

Descripción del empleo

Location: Remote (LATAM)

Employment Type: Contractor (Long-term)

English Level: Advanced and Fluent English

About The Role

We’re looking for a highly organized and proactive Executive Assistant to support senior executives in managing daily operations, schedules, and communications. This person will play a key role in helping the leadership team stay focused, efficient, and informed.

The ideal candidate is someone who anticipates needs before they arise, thrives in a fast-paced environment, and enjoys being the “right hand” that keeps everything running smoothly.

Key Responsibilities

• Manage calendars, appointments, meetings, and travel arrangements.
• Serve as the main point of contact between executives and internal/external stakeholders.
• Prepare reports, presentations, and meeting notes.
• Track priorities, deadlines, and follow-ups for ongoing projects.
• Handle confidential information with professionalism and discretion.
• Support with administrative and operational tasks as needed (invoices, research, email management, etc.).

Requirements

• Proven experience as an Executive Assistant, Personal Assistant, or similar role.
• Strong organizational and multitasking abilities.
• Excellent communication and writing skills in English.
• Experience working with U.S. or international teams.
• Proficiency with digital tools such as Google Workspace, Notion, Slack, Asana, or similar platforms.
• A proactive mindset, attention to detail, and ability to work independently.