Executive Administrative Assistant (100 Remote)

Valatam; Caracas; A distancia; VES 120.000 - 450.000; Jornada completa

Descripción de la vacante

A remote team-building company in Latin America is seeking a Bilingual Executive / Personal Assistant. This role involves managing calendars, scheduling, travel arrangements, and providing administrative support to executives. Candidates should have excellent organizational skills, fluent English, and experience as an executive assistant. This position offers competitive pay, benefits, and possibilities for bonuses.

Servicios

Paid time off for US federal holidays

Monthly stipend for medical insurance

Gym/Wellness allowance

Unlimited online fitness classes

Formación

• 1 to 5 years of proven experience as an executive or personal assistant.
• Ability to manage busy calendars and schedule appointments.
• Experience in coordinating travel arrangements.

Responsabilidades

• Manage busy calendars and schedule appointments for executives.
• Coordinate travel arrangements, including flights and accommodations.
• Prepare meeting agendas and take minutes.

Conocimientos

Fluent written and spoken English (C1/C2)

Excellent organizational skills

Proficiency in Google Workspace

Proficiency in Microsoft Office Suite

Educación

Bachelor's or Associate's degree in Business Administration

Descripción del empleo

Overview

We\'re seeking Bilingual Executive / Personal Assistants (Remote)

People residing in Venezuela, Colombia, Argentina, Ecuador, Peru, Nicaragua

Work Schedule: Monday-Friday, 9 am - 5 pm EST

Language: Fluent written and spoken English (C1/C2)

Only resumes in English will be considered!

About Us

At Valatam, we are passionate about building extraordinary remote teams in Latin America for growth-minded businesses across various industries in The US. Our values drive everything we do, ensuring that we deliver exceptional service to our clients and create a supportive and dynamic work environment for our team members. You will love it here if you embrace our core values:

• ACTION - You have an action bias. You get things done, fast.
• CARE - You take pleasure in helping others and doing things the right way.
• OUTSTANDING - You have the highest standards and run things like a well-oiled machine.
• DEPENDABLE - If someone asks you to do something, they KNOW it will get done.
• ENERGY - You bring a positive, enthusiastic, can-do attitude to work every day.

The Role

You’ll have success here if you value clear processes and feel qualified to do the following:

• Manage busy calendars and schedule appointments for executives.
• Coordinate travel arrangements, including flights, accommodations, and itineraries.
• Prepare meeting agendas, take minutes, and follow up on action items.
• Email and phone call management and personal assistance duties.
• Compile and distribute reports, presentations, and other documentation as needed.
• Act as a liaison between the executives and internal/external stakeholders.
• Handle confidential information with the utmost discretion and professionalism.
• Assist in planning and organizing company events and meetings.

Our projects may include other related tasks. The specific tasks will vary depending on the client and the exact JD.

Qualifications

• Bachelor\'s or Associate\'s degree in Business Administration or any related field is preferred.
• C1/C2 English writing and speaking skills.
• 1 to 5 years of proven experience as an executive or personal assistant for C-level executives, VPs, or Directors.
• Strong proficiency in Google Workspace and Microsoft Office Suite (Word, Excel, PowerPoint).
• Excellent organizational skills and ability to prioritize tasks effectively.
• A quiet home office with a desk and office chair.
• Stable internet with at least 10 MBPS download & 2 MBPS upload speed.
• A laptop/desktop with 8GB RAM, a 1.6GHz processor, and 50GB of free hard-drive space, a headset, and a smartphone.
• Access to a backup place of work in case of power cut or internet failure, as well as a secondary backup internet option (mobile hotspot, Multibam, WiPod, etc.).

Compensation & Benefits

• Starting payment rate: $4/hr (approx $672-704/month)
• Ongoing pay increments at each work anniversary.
• Discretionary client bonuses (over 80% of our clients award significant end-of-year bonuses to their team members).

Full-time client placements also include the following benefits:

• 7 US federal holidays as paid time off
• 4 days paid time off (over 65% of our clients provide even more PTO days).
• Monthly stipend for medical insurance (after an induction period).
• Birthday/Anniversary bonuses.
• Gym/Wellness allowance.
• Unlimited online fitness classes with our online personal training partner.
• Invites to our annual Christmas parties and other in-person or online gatherings.

Important

We would like to inform you that during the first four months of employment, candidates should be available to work from the listed countries and without any travel commitments. This is to ensure a smooth onboarding process and to allow new hires to fully focus on their roles and responsibilities.

If you have a trip already planned within the next four months, please apply for our positions after returning from your trip. We appreciate your understanding and look forward to considering your application once you are available to commit to the role.