Yard Management Supervisor

Ontario Trillium Foundation; Richmond (VA); On-site; USD 55,000 - 85,000; Full time

Job summary

Ontario Trillium Foundation is seeking a Yard Management Supervisor to oversee daily yard, dock, trailer, and fleet activities within our transportation network in Richmond, VA. The role focuses on coordinating inbound/outbound movements, optimizing routes, and maintaining accurate data records.

You will partner with operations, carriers, and drivers to ensure timely deliveries, compliance with safety standards, and efficient yard operations. Strong leadership and communication are essential.

Qualifications

• High school education or equivalent (GED).
• Minimum 5–10 years of related experience or training; or equivalent combination of education and experience.
• Ability to read/write routine reports and correspondence; communicate effectively.

Responsibilities

• Supervise and coordinate daily yard, dock, trailer, routing, scheduling, fleet, and transportation network activities.
• Coordinate with operations, carriers, drivers, and partners to plan receiving, shipping, and trailer movement.
• Manage routing, yard staging, dock assignments, equipment availability, and fleet operations to meet service commitments.
• Maintain and update trailer, shipment, yard location, routing, and transportation data in databases.
• Monitor yard flow, dock utilization, and performance metrics to identify inefficiencies.
• Implement policies and procedures for safety, compliance, and efficient transportation execution.
• Audit processes to ensure compliance with regulations.
• Schedule freight pickup with providers and resolve service issues.
• Collect/report data on shipping rates, freight movement, and transport trends.
• Collaborate with warehouse leadership to prioritize loads and align volumes with resources.
• Investigate discrepancies and communicate resolutions.

Skills

Leadership

Communication

Organization

Attention to detail

Multitasking

Problem solving

Independent work

Proactivity

Autonomy

Compliance

Team leadership

Safety awareness

Education

High school diploma or GED

Experience: 5–10 years

Equivalent combination of education and experience

Tools

Microsoft Word

Microsoft Excel

SAP

Opendoc

Job description

JOB TITLE:

Yard Management Supervisor

REPORTS DIRECTLY TO:

General Manager

JOB SUMMARY:

A key member of the Operations and Inventory Department, a Warehouse Yard Management Supervisor provides hands-on operational coordination for the daily movement of trailers, freight, equipment, and materials across the yard, dock, and transportation network.

SPECIFIC DUTIES AND RESPONSIBILITIES:

Core duties and responsibilities include the following. Other duties may be assigned.

General

• Supervise and coordinate daily yard, dock, trailer, routing, scheduling, fleet, and transportation network activities to support safe, and efficient movement of inbound and outbound materials.

• Coordinate with Operations and Inventory teams, carriers, drivers and transportation partners, to plan receiving, shipping, delivery schedules, and trailer movement activity.

• Manage daily routing, scheduling, yard staging, dock assignments, equipment availability, and fleet operations to support service commitments and timely deliveries.

• Maintain and update accurate trailer, shipment, yard location, routing, shipping, logging, transportation rate, and route information using applicable transportation databases.

• Monitor yard flow, trailer dwell time, gate congestion, dock utilization, inbound and outbound order activity, traffic patterns, and performance metrics to identify and resolve operational inefficiencies.

• Implement and follow operational policies and procedures that support safety, compliance, efficiency, equipment control, and consistent transportation execution.

• Audit yard and transportation processes to identify inefficiencies, improve workflow, and help ensure activities comply with applicable local, state, and federal transportation regulations.

• Contact transportation providers to schedule freight pick-up, confirm routing requirements, resolve service issues, and ensure cargo is routed appropriately.

• Collect, review, and report data related to shipping rates, freight movement, traffic activity, service performance, and operating trends to support operations and inventory departments.

• Partner with warehouse leadership to prioritize loads, manage yard capacity, support labor and equipment planning, and align daily and weekly volume requirements with available dock, trailer, fleet, and driver resources.

• Investigate and communicate shipment, inventory, documentation, yard, routing, safety, compliance, or delivery discrepancies to the appropriate stakeholders for timely resolution.

ATTENDANCE:

• Must be punctual;

• Must have good attendance record;

• Must begin and end work on time;

• Must adhere to scheduled break times;

• Must keep time off within the allotted PTO provided, unless otherwise allowed as described in the Employee Handbook.

COMPETENCIES:

To perform the job successfully, an individual should demonstrate the following competencies:

• Follows directions well;

• Works well in all group settings;

• Strong organizational skills;

• Attentive to detail;

• Able to work independently and prioritize time well

• Adheres closely to all procedures;

• Understands and adheres to the Quality Management System; the Document Control Procedures, US Customs warehouse procedures, and applicable transportation databases.

• Possesses strong communication skills.

• Able to multi-task.

• Takes proactive approach to daily tasks.

• Ability to work unsupervised.

• Consistently exceeds work standards, especially related to safety, quality, and efficiency.

• Demonstrates strong leadership skills by promptly identifying and addressing issues

• Strong problem-solving skills

EDUCATION AND/OR EXPERIENCE:

• High school education or equivalent (GED); AND

• At least 5 and typically 10 years of related experience or training; OR

• Equivalent combination of education and experience.

LANGUAGE SKILLS:

• Has the ability to read and understand all Company documents;

• Has the ability to write routine reports and correspondence;

• Has the ability to speak effectively before groups of employees or customers.

NOTE:

Specific vision (with or without corrected lenses) abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.

COMPUTER SKILLS:

• Basic knowledge of Microsoft Word and Excel;

• Basic knowledge of sending and receiving emails;

• Basic knowledge of SAP and Opendoc is a plus

PHYSICAL DEMANDS:

While performing the duties of this job, the employee may be required to:

• Use hands to handle or feel, must be able to talk and hear;

• Frequently required to stand; sit; walk and reach with hands and arms.

NOTE:

Specific vision (with or without corrected lenses) abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.

WORK ENVIRONMENT:

While performing the duties of this job, the employee regularly:

• Work is generally performed within an office and outdoor warehouse environment, with standard office equipment available;

• Exposed to moderate noise levels.

• Work in outdoor weather conditions;

• Work in wet or humid conditions;

• Work near moving machinery or mechanical parts and occasional fumes or airborne particles; toxic or caustic chemicals;

• Be exposed to vibrations;

• Be exposed to extreme cold and heat;

• Be exposed to moderate noise levels.

NOTE:

Specific vision (with or without corrected lenses) abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.