Workplace Coordinator

Planet; Arlington (VA); On-site; USD 25,000 - 41,000; Part time

Benefits offered by this job

Medical, Dental, Vision

HSA contributions

Paid time off

Parental leave 16 weeks

Wellness & EAP

Home office reimbursement

Job summary

Planet, space and data company, seeks a part-time Workplace Coordinator for its Arlington, VA office. You will own the employee experience and manage the physical space, vendors, safety, IT coordination, inventory, and events to keep the office welcoming and productive.

Ideal candidates have 4+ years in an admin role, can manage budgets and multiple vendors, and are proficient with Google Workspace, Jira, Canva, and basic design tools. This role supports a hybrid workplace in a growing company.

Qualifications

• 4+ years of experience in an administration role.
• Ability to thrive in an ambiguous, evolving office environment.
• Ability to manage a budget, process invoices, and handle multiple vendor relationships.

Responsibilities

• Act as liaison between Planet, the building manager, and service vendors with SLAs.
• Manage local office safety program, walkthroughs, physical security, and emergency preparedness.
• Coordinate with IT on network issues and ensure office equipment operates smoothly.
• Own end-to-end inventory management for office and kitchen supplies.
• Manage vendor relationships and renewals with the Director of Employee Experience.
• Manage local operating budget, invoices, expenses, and vendor payments.
• Plan and execute local office culture events and engagement activities.
• Manage office communications channels (Slack, Workplace, calendars).
• Coordinate on-sites for large internal and external events including AV and catering.

Skills

Administration

Budget management

Vendor management

Event planning

Office coordination

Tools

Google Workspace

Jira

Canva

Design basics

Job description

Welcome to Planet. We believe in using space to help life on Earth.

Planet designs, builds, and operates the largest constellation of imaging satellites in history. This constellation delivers an unprecedented dataset of empirical information via a revolutionary cloud-based platform to authoritative figures in commercial, environmental, and humanitarian sectors. We are both a space company and data company all rolled into one.

Customers and users across the globe use Planet's data to develop new technologies, drive revenue, power research, and solve our world’s toughest obstacles.

As we control every component of hardware design, manufacturing, data processing, and software engineering, our office is a truly inspiring mix of experts from a variety of domains.

We have a people-centric approach toward culture and community and we strive to iterate in a way that puts our team members first and prepares our company for growth. Join Planet and be a part of our mission to change the way people see the world.

Planet is a global company with employees working remotely world wide and joining us from offices in San Francisco, Washington DC, Germany, Austria, Slovenia, and The Netherlands.

About The Role

The Workplace Coordinator is the owner of the employee experience and the steward of our physical space at our Arlington office.

This is a high-impact, part-time role that is a hands-on blend of facilities management, vendor oversight, and community building, ensuring our Arlington office is a productive and welcoming destination for all Planeteers and guests.

Impact You’ll Own

• Act as the primary liaison between Planet, the building manager, and all service vendors (e.g., HVAC, plumbing, electrical). Manage and triage all facilities-related tickets (Jira, Landlord Portal) with strict SLAs.
• Manage the local office safety program, conduct regular building walkthroughs, and administer physical security, including badge access, visitor management, and emergency preparedness.
• Coordinate with the IT team on network troubleshooting, and ensure the seamless operation of critical office equipment.
• Own the end-to-end inventory management process for all office supplies and kitchen stock, utilizing checklists to maintain appropriate par levels.
• Own the daily relationships and service quality for all key office vendors (janitorial, catering, supplies, specialized services). Manage contract renewals in conjunction with the Director of Employee Experience.
• Manage the local office operating budget, process invoices, track expenses, and ensure timely payment to all vendors.
• Lead the planning and execution of all local office culture events and "moments of connection," proactively designing experiences that build morale and drive face to face engagement (e.g., wellness programs, themed gatherings, holiday parties).
• Own and manage all local office communication channels (Slack, Workplace Calendar, weekly digest, month-at-a-glance), ensuring employees are always aware of events, policies, and maintenance schedules.
• Act as the primary coordinator and host for large internal and external onsites, ensuring A/V, room setup, and catering logistics run flawlessly.

What You Bring

• 4+ years of experience in an administration role (such as Workplace or Facilities Coordinator, Administrative Assistant, Front Desk Associate) within a dynamic environment.
• Ability to thrive and innovate in an ambiguous, emerging office environment, showing resourcefulness and a proactive approach to problem-solving.
• Ability to manage a budget, process invoices, and handle multiple vendor relationships simultaneously.
• Proficiency with Google Workspace (Calendar, Docs, Sheets); Knowledge and/or willingness to master facilities ticketing systems (e.g., Jira), Canva, and basic design software.

What Makes You Stand Out

• Ability to proactively identify needs and take action without explicit direction.
• Willingness to experiment and learn from both successful and suboptimal experiences to continuously improve the workplace.
• Ability to design and deliver employee engagement programs that strengthen collaboration and belonging across hybrid teams.

Application Deadline

11:45pm PT on the date stated below. Applications are reviewed on a rolling basis. This posting may be removed earlier than projected if a suitable pool of applications has been received. For this reason, we recommend applying as soon as you are able.

Benefits While Working At Planet

These offerings are dependent on employment type and geographical location, based upon applicable law or company policy.

• Comprehensive Medical, Dental, and Vision plans
• Health Savings Account (HSA) with a company contribution
• Generous Paid Time Off in addition to holidays and company-wide days off
• 16 Weeks of Paid Parental Leave
• Wellness Program and Employee Assistance Program (EAP)
• Home Office Reimbursement