Workplace Coordinator

Fanatics Collectibles; Allen (TX); On-site; USD 52,000 - 68,000; Full time

Job summary

Fanatics Collectibles is seeking a proactive Workplace Coordinator to create a welcoming, organized workplace and ensure daily operations run smoothly in Allen, Texas.

You will support events, manage conference rooms, assist onboarding, and partner with leadership to maintain office safety, supplies, and a great employee and guest experience.

Qualifications

• 2+ years of experience in office coordination, workplace experience, hospitality, or administrative support.
• Strong organizational and multitasking skills with high attention to detail.
• Excellent written and verbal communication skills.
• Customer-service mindset with a positive, solution-oriented approach.

Responsibilities

• Serve as the liaison between our team, leadership, employees, guests, and vendors.
• Create a warm and professional office atmosphere.
• Support in-office events, employee engagement activities, and team gatherings.
• Maintain office aesthetics and ensure shared spaces are clean, organized, and well-stocked.
• Maintain office equipment and troubleshoot minor issues.
• Oversee day-to-day office functions, including supplies, mail, and company perks.
• Manage conference room scheduling and ensure meeting spaces are fully prepared.
• Coordinate office maintenance requests.
• Assist with space planning, seating arrangements, and office moves as needed.
• Provide administrative support to leadership or department teams as required.
• Assist with onboarding logistics for new hires (workspace setup, badges, equipment coordination).
• Maintain office documentation, procedures, and emergency protocols.
• Support budget tracking and invoice processing related to office expenses.
• Assist with maintaining our ticketing system, ensuring that tickets are picked up, dispatched, and completed in a timely manner.

Skills

Office coordination

Customer-service mindset

Communication skills

Organizational skills

Multitasking

Problem solving

Tools

Microsoft Office

Slack

Zoom

Ticketing systems

Job description

Fanatics is building a leading global digital sports platform. We ignite the passions of global sports fans and maximize the presence and reach for our hundreds of sports partners globally by offering products and services across Fanatics Commerce, Fanatics Collectibles, and Fanatics Betting & Gaming, allowing sports fans to Buy, Collect, and Bet. Through the Fanatics platform, sports fans can buy licensed fan gear, jerseys, lifestyle and streetwear products, headwear, and hardgoods; collect physical and digital trading cards, sports memorabilia, and other digital assets; and bet as the company builds its Sportsbook and iGaming platform. Fanatics has an established database of over 100 million global sports fans; a global partner network with approximately 900 sports properties, including major national and international professional sports leagues, players associations, teams, colleges, college conferences and retail partners, 2,500 athletes and celebrities, and 200 exclusive athletes; and over 2,000 retail locations, including its Lids retail stores. Our more than 22,000 employees are committed to relentlessly enhancing the fan experience and delighting sports fans globally.

About the Team

Fanatics Collectibles is a new company operating at the intersection of collectibles, culture, and technology. Backed by world-class investors, operators, and sports & entertainment partners, we are building the global leader in next-generation collectibles. As part of the broader Fanatics ecosystem, we leverage a digital sports platform that spans over 900 sports properties and engages more than 81 million fans. Together, we are reimagining every part of the collectibles experience for fans, partners, and creators.

JOB SUMMARY:

The Workplace Coordinator is responsible for creating and maintaining a welcoming, organized, and high-functioning workplace environment. This role ensures daily office operations run smoothly while delivering an exceptional employee and guest experience. The ideal candidate is proactive, detail-oriented, service-minded, and thrives in a fast-paced, collaborative environment.

GENERAL DUTIES & RESPONSIBILITIES:

Workplace Experience & Culture

• Serve as the liaison between our team, leadership, employees, guests, and vendors
• Create a warm and professional office atmosphere.
• Support in-office events, employee engagement activities, and team gatherings.
• Maintain office aesthetics and ensure shared spaces are clean, organized, and well-stocked.
• Maintain office equipment and troubleshoot minor issues.

Office Operations

• Oversee day-to-day office functions, including supplies, mail, and company perks.
• Manage conference room scheduling and ensure meeting spaces are fully prepared.
• Coordinate office maintenance requests.
• Assist with space planning, seating arrangements, and office moves as needed.

Administrative Support

• Provide administrative support to leadership or department teams as required.
• Assist with onboarding logistics for new hires (workspace setup, badges, equipment coordination).
• Maintain office documentation, procedures, and emergency protocols.
• Support budget tracking and invoice processing related to office expenses.
• Assist with maintaining our ticketing system, ensuring that tickets are picked up, dispatched, and completed in a timely manner.

QUALIFICATIONS:

• 2+ years of experience in office coordination, workplace experience, hospitality, or administrative support.
• Strong organizational and multitasking skills with high attention to detail.
• Excellent written and verbal communication skills.
• Customer-service mindset with a positive, solution-oriented approach.

Knowledge Skills and ABILITIES:

• Highly proactive and able to anticipate office needs.
• Strong interpersonal skills and ability to build relationships across teams.
• Comfortable managing multiple priorities in a dynamic environment.
• Attentive to safety and security measures
• Driven to solve problems and get things done
• Proficiency in Microsoft Office; familiarity with workplace tools (e.g., Slack, Zoom, ticketing systems).

WORKING CONDITIONS:

• Work is indoors/outdoors over varied terrain and in all weather conditions
• Will need to bend, twist and lift up to 50 lbs.
• Some flexibility required for events or after-hours coordination

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