Workforce Staffing Specialist

Ocean Spray Cranberries; Markham (IL); Hybrid; USD 52,000 - 71,000; Full time

Benefits offered by this job

Health insurance

401(k) with company match

Performance bonuses

Flexible scheduling

Vacation pay

Tuition assistance

LinkedIn Learning

Job summary

Ocean Spray Cranberries is seeking a Workforce Staffing Specialist for our Markham Manufacturing team. You will manage staffing for the plant, develop adaptable staff schedules, and collaborate with HR and hiring teams to ensure aligned staffing and timely communications.

You will assist onboarding, payroll, and communications activities, act as the SME on Workforce Management systems, and help maintain attendance and call logs while ensuring adherence to absence programs and policies.

Qualifications

• Experience in an administrative role.
• Proficient in MS Office.
• Experience delivering training.
• Excellent communication skills.
• Ability to multi-task effectively.
• Ability to meet deadlines under pressure.
• Ability to interact with a diverse employee population.

Responsibilities

• Manage workforce staffing and create scheduling solutions based on business needs and absences.
• Complete hourly transfers, promotions, and job changes in compliance with applicable agreements.
• Collaborate with recruiters, hiring managers and HR to place staff at the right time.
• Build relationships with departments and hourly employees for timely communication.
• Operate staffing software, ATS, and alert systems to track activity.
• Assist onboarding, payroll, and timekeeping system enrollment.
• Serve as SME on Workforce Management software and processes.
• Support attendance tracking and absence program compliance.
• Conduct operational audits and document SKA qualifications as needed.
• Utilize systems to generate and distribute operational reports.
• Support food safety and quality program initiatives.

Skills

Administrative experience

MS Office

Training experience

Excellent communication

Multi-tasking

Deadline driven

Relationship building

Education

Associate's Degree (Preferred)

1 Year Experience

Job description

Ocean Spray Cranberries is looking for a Workforce Staffing Specialist to join our Markham Manufacturing team! In this role, you will be responsible for managing team member staffing for the assigned plant. You will develop adaptable staff schedules, implement necessary adjustments, and utilize operating systems to ensure timely communication for proper staffing. You will collaborate with HR and hiring teams to employ best staffing practices to contribute to the optimal performance of the plant operations. Additionally, you will assist onboarding, payroll, and communications activities for the plant.

A Day in the Life…

• Manage workforce staffing and create scheduling solutions by completing complex schedules and making appropriate adjustments based on business needs, time off requests, daily callouts and/or known leave of absences.
• Complete all hourly internal transfers, promotions, and/or job change transactions, ensuring compliance with any identified collective bargaining agreement or similar process for non-union locations.
• Interact with Recruiters, Hiring Managers, Human Resources and/or other functional leaders to determine best staffing approach to ensure successful operations by placing the right team members into the right positions at the right time.
• Build collaborative relationships with departments and hourly employees ensuring proper and timely communications are provided.
• Navigate multiple operating systems, including but not limited to staffing applications, applicant tracking modules, text alert systems etc.
• Assist in the facilitation of onboarding new team members through ownership of Workday training and enrollment to timekeeping system.
• Be the subject matter expert on Workforce Management software and processes that are in place to support staffing and payroll activities.
• Assist managers and supervisors in maintaining daily attendance and call logs accurately and ensuring compliance to absence programs and policies.
• Conduct and assist in operational audits to manage established controls and measurements within an identified department.
• May assist in the tracking and documentation of SKA’s through the use of position qualifications or competency programs/matrixes.
• Utilize and maintain various computer systems to track, record, generate, format, and distribute operational reports.
• Supports and promotes food safety and quality program initiatives within the plant environment.
• Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

What We Are Looking For:

• Experience in an administrative role
• MS Office
• Training experience
• Excellent communication skills
• Ability to multi-task
• Ability to meet deadlines under pressure
• Ability to effectively interact and build relationships with a diverse employee population

Education:

Associates Degree (Preferred)

Work Experience:

At least 1 Year of Experience

Annual Salary:

$51,600 - $70,950

Benefits:

• Complete insurance package on Day-1 that includes a plethora of health and wellness programs

• • Health, Dental and Vision insurance

  • Health savings account

  • Flexible spending account

  • Life and accident insurance

  • Employee assistance program

  • Telehealth services

  • 1:1 health coaching

  • Supportive benefits for all the stages of your life

• 401(k) with up to 6% Company matching; additional potential discretionary match at year-end

• Short-Term Incentive/Performance bonuses

• Flexible scheduling options

• Vacation pay, up to three weeks of time (pro-rated for your first year of employment)

• Sick accrual of one hour for every 40 hours worked

• Holiday pay for 12 holidays

• Career development and growth opportunities

• Tuition/Education assistance programs

• Access to LinkedIn Learning

• Scholarship programs for children of employees

• Parental leave

• Bright Horizons Family Solutions – Back-up care, tutoring, etc.

• Adoption assistance

• Bereavement leave

• Up to $300 fitness reimbursement

• Up to $300 massage reimbursement

• Employee appreciation events

• Employee discounts

• Charitable giving

Who We Are:

You might have our iconic cranberry juice in your fridge or have gotten into heated holiday debate about what’s better - canned or fresh cranberry sauce. But did you know that the hardworking people growing the superfruit in our products are 700 family farmers that own our cooperative? They entrust us with what is most precious to them to create new and innovative products that will delight consumers and grow this beloved brand today and into the future.

Team members, farmers, consumers and communities alike–we value what makes us unique and strive to connect our farms to families for a better life by living our values:

• G rower Mindset – We embrace our grower-owners innovative spirit and heritage through confidence, learning and focus on the future.
• Sustainable R esults – Guided by purpose, we are focused on delivering results for our grower-owners.
• I ntegrity Above All – We are ethical, doing the right thing for our grower-owners, customers, consumers and each other
• Inclusive T eamwork – We build diverse and inclusive teams that strengthen our cooperative.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.