Workforce Specialist

Peckham, Inc.; Lansing (MI); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Generous PTO

Pet friendly work sites

Free fruit

Fitness classes

Massages available

Job summary

Peckham, Inc. is seeking a Workforce Specialist for 2nd shift in Michigan. The role focuses on scheduling, workforce optimization, and partnering with operations, training, recruiting, and other teams to balance staffing with business needs.

The position emphasizes system administration of workforce tools, data integrity, and proactive improvement of scheduling processes. A Bachelor’s degree is preferred, with 1–3 years of related experience in a fast‑paced setting.

Qualifications

• Associate degree or equivalent experience required.
• 1–3 years in workforce management, scheduling, forecasting, or capacity planning.
• Proficiency with Microsoft Excel and data analysis tools.
• Ability to work independently and with cross‑functional teams.
• Ability to handle confidential information appropriately.

Responsibilities

• Create, publish, and adjust employee schedules based on demand and needs.
• Manage planned absences and scheduling accommodations while ensuring coverage.
• Coordinate training, meetings, and other activities to support operations.
• Administer and maintain workforce management systems and data integrity.
• Develop workforce reports, dashboards, and performance metrics.

Skills

Scheduling

Workforce management

Data analysis

Excel

Education

Associate degree

Bachelor’s degree (preferred)

Tools

Calabrio

NICE

Genesys

Avaya

Job description

Staff positions are supportive roles providing support to our rehabilitation mission. Applicants for staff positions do not need to have a barrier to employment to be eligible for these roles.

Peckham Inc. - Workforce Specialist. This position is a 2nd shift position. Schedules may fluctuate based on operational needs, as coverage is required from 8:00 AM to 10:00 PM EST, Monday through Friday, and 9:45 AM to 3:00 PM EST on Saturdays and Sundays. The Workforce Specialist is responsible for workforce scheduling, and workforce optimization activities to ensure operational excellence across assigned contracts. This role partners closely with leadership, operations teams, agents, training departments, recruiting, and other Peckham resources to ensure staffing strategies align with business needs while maintaining a positive employee experience.

MAIN DUTIES AND RESPONSIBILITIES

Scheduling and Workforce Administration

• Create, publish, maintain, and adjust employee schedules and shifts based on forecasted demand, contractual requirements, and operational needs.
• Manage planned absences, scheduling accommodations, and employee scheduling preferences while maintaining appropriate staffing coverage.
• Coordinate meetings, training, coaching, project work, and other off-phone activities to support operational needs and minimize service impacts.
• Partner with Operations, Training, Recruiting, and other internal departments to coordinate workforce needs and scheduling impacts.

Workforce Systems Administration

• Administer workforce management systems, including employee onboarding and offboarding, system access, employee records, workstation assignments, and workforce configuration.
• Maintain workforce system data integrity and validate employee information, calculations, and configurations for operational and contractual accuracy.
• Collaborate with Systems, Analytics, and other internal partners to identify and resolve workforce system, data, reporting, and configuration issues.

Training and Workforce Support

• Train and support employees, supervisors, and other staff on workforce management systems, scheduling processes, policies, and procedures, serving as a workforce management subject matter resource.
• Develop and maintain workforce management training materials, resources, and job aids.
• Assist with workforce and scheduling solutions that balance employee needs, business objectives, and operational requirements.
• Cross-train across workforce management functions to support team development and operational continuity.

Data Analysis and Continuous Improvement

• Analyze workforce, operational, and performance data to identify trends, risks, and opportunities related to staffing, service delivery, productivity, efficiency, and cost.
• Develop and monitor workforce reports, dashboards, and key performance metrics, including forecast accuracy, staffing levels, shrinkage, occupancy, utilization, and service objectives.
• Translate workforce data into recommendations that support operational decision-making, workforce planning, customer service, and continuous improvement.
• Collaborate across workforce management functions to proactively manage resources, maintain appropriate coverage, and support business continuity.

OTHER DUTIES AND RESPONSIBILITIES

Promote organizational values, quality standards, and customer-focused service delivery. Perform additional duties and special projects as assigned.

REQUIRED FOR ALL JOBS

Comply with all policies and standards. Maintain safe and clean work environment. Promote Peckham’s vision values and services to all team members, staff, customers, and stakeholders. Assist in maintaining organizational wide quality standards. Regular and predictable attendance are required of this position to support the team and needs of the operations. Other duties as assigned.

SUPERVISORY RESPONSIBILITIES

This position does not have any supervisory responsibilities.

MINIMUM QUALIFICATIONS

• Associate degree in a related field or an equivalent combination of education, training, and experience that provides the required knowledge, skills, and abilities in workforce development may be considered.
• 1-3 years of experience in workforce management, workforce planning, scheduling, forecasting, capacity planning, or a related field.
• Ability to organize and prioritize multiple responsibilities, maintain attention to detail, and meet deadlines in a fast-paced environment.
• Ability to analyze workforce and operational information, identify trends or issues, and make recommendations to support business needs.
• Proficiency with Microsoft Excel and experience using reporting or data-analysis tools.
• Ability to work independently and collaboratively with individuals and departments across the organization.
• Ability to appropriately handle and maintain confidentiality of sensitive employee and business information.
• As required by some customer contracts, Peckham employees may be required to obtain and maintain relevant professional certifications and/or security clearances as a condition of employment. This requirement will be determined based on the specific needs of contract.

PREFERRED QUALIFICATIONS

• Bachelor’s degree in Business, Analytics, Operations Management, Statistics, or a related field.
• Significant experience related to workforce management experience.
• Experience using workforce management and contact center systems, such as Calabrio, NICE, Genesys, or Avaya.
• Experience utilizing real-time workforce monitoring and adherence tools within a contact center environment.
• Experience developing workforce reports, dashboards, and performance metrics using Excel, Power BI, or similar reporting tools.
• Experience supporting workforce management system administration, configuration, or data integrity.

TYPICAL WORKING CONDITIONS

Work is primarily performed in an office environment. Schedules may fluctuate based on operational needs, as coverage is required from 8:00 AM to 10:00 PM EST, Monday through Friday, and 9:45 AM to 3:00 PM EST on Saturdays and Sundays. Employees should be prepared for occasional schedule adjustments to support business and service level requirements. Overtime may be required or offered during periods of increased seasonal demand.

PHYSICAL AND MENTAL DEMANDS

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. The physical demands of this position may be reasonably accommodated for individuals with disabilities on a case‑by‑case basis.

PECKHAM IS AN EQUAL OPPORTUNITY EMPLOYER

EEO/AA Employer/Vet/Disabled.

EEO STATEMENT

Peckham provides equal opportunities and does not unlawfully discriminate on the basis of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, genetic information, height, weight, marital status, veteran status, or any other protected characteristic protected by applicable federal, state, or local law.

MISSION

Peckham, a nonprofit community vocational rehabilitation organization, is a unique business and human services agency which values quality, diversity, and performance. Our mission is to provide a wide range of opportunities to maximize human potential for persons striving for greater independence and self-sufficiency. We embrace collaboration, effective resource management, and innovative approaches to achieve world‑class excellence.

VISION

To prove that people with disabilities and other barriers are more than capable of delivering world‑class, high‑quality products and solutions.

Staff enjoy benefits such as generous PTO policies, modern facilities, pet friendly work sites, free fruit, fitness classes, massages available for purchase, and opportunities for flexible work arrangements.

Pay Transparency Nondiscrimination Provision REASONABLE ACCOMMODATION NOTICE Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. [1] Section 503 of the Rehabilitation Act of 1973, as amended. For more information on the equal employment obligations of Federal contractors, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp. Visit www.peckham.org to learn more.