Workforce Planning Consultant

AAA Life Insurance Company; Livonia (MI); Remote; USD 85,000 - 120,000; Full time

Job summary

AAA Life Insurance Company is seeking a Workforce Planning Consultant to forecast demand, optimize staffing, and monitor performance for the SISU contact center.

The role emphasizes data-driven decision making and collaboration with Operations, Marketing, Finance, and HR to align workforce capacity with business goals.

Qualifications

• 5+ years of workforce management, capacity planning, or contact center analytics.
• Knowledge of contact center metrics and staff forecasting.
• Strong analytical and communication skills.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).

Responsibilities

• Forecast demand and capacity for SISU contact center.
• Create and maintain capacity plans aligned with forecasted demand and service goals.
• Analyze workforce metrics: occupancy, utilization, shrinkage, schedule adherence, and service levels.
• Recommend staffing levels, overtime, voluntary time off, cross-training, and resource allocation.
• Collaborate with Operations, Marketing, Finance, HR, and leadership to forecast workload impacts.
• Lead scenario modeling and what-if analyses to evaluate business initiatives.
• Identify staffing gaps and realign schedules or hiring plans as needed.
• Support business continuity during outages and disruptions with staffing alternatives.

Skills

Workforce management

Forecasting

Capacity planning

Analytics

Stakeholder collaboration

Education

Bachelor's degree in Business, Finance, Operations, Analytics, or related field

Tools

NICE

Calabrio

Verint

Cresta AI

Job description

Overview

Why AAA Life

AAA Life is a respected and trusted American brand that has been focusing on Life Insurance and Annuity Products since 1969. At AAA Life we have over 1.8 million policies where we take pride in earning the trust of our policyholders who understand our promise to be there for them – and their families – when we’re needed most. By joining the AAA Life team, you are joining a company that genuinely cares about helping each other, with a devotion to protect the lives of those around us. We embrace a diverse, equitable, inclusive culture where all associates can feel a sense of belonging and use their unique talents and perspective to influence, innovate, motivate, and thrive.

How You’ll Work

Work Solution: Remote

Relocation Eligibility: N/A

Responsibilities

What You’ll Do

Operating within AAA Life’s core values and commitment to delivering a best-in-class member experience, the Workforce Planning Consultant is responsible for forecasting demand and capacity, optimizing staffing strategies, and monitoring operational performance within the Simplified Issue Sales Unit (SISU) contact center, with extended support for DSU (Direct Sales Unit) operations. The role is responsible for workforce strategy and staffing recommendations within the contact center(s), providing operational analytics, and outlining process optimization and continuous improvement opportunities.

This role aligns workforce planning with key business drivers, including direct mail marketing campaigns, to ensure service level attainment, operational efficiency, and cost-effectiveness resource utilization. The role partners closely with Operations, Marketing, Finance, and leadership to deliver data-driven insights and enable proactive decision-making through the following:

• Own and continuously improve forecast accuracy through ongoing validation of assumptions, trend analysis, and refinement of forecasting models.


• Create and maintain capacity plans that align staffing resources with forecasted demand, service level goals, productivity expectations, and budget objectives.


• Analyze workforce metrics including forecast accuracy, occupancy, utilization, shrinkage, schedule adherence, attrition, average handle time, and service levels to identify trends, risks, and opportunities.


• Evaluate resource capacity versus business demand and provide proactive recommendations to leadership regarding hiring, staffing levels, overtime, voluntary time off, cross-training, and workforce allocation.


• Recommend optimal operating hours, staffing models, shift structures, flexible work arrangements, and part-time staffing strategies based on customer demand, associate availability, and business objectives.


• Partner with Operations, Marketing, Finance, HR, and business leaders to anticipate workload impacts from new products, campaigns, organizational changes, and strategic initiatives.


• Consult with Operations leadership by translating workforce analytics into actionable staffing recommendations that balance customer experience, employee engagement, service levels, and financial objectives.


• Conduct scenario modeling and "what-if" analyses to evaluate the operational and financial impact of changing demand patterns, staffing assumptions, and business initiatives.


• Identify staffing gaps and recommend schedule realignments, hiring plans, shift bids, and resource optimization strategies to maintain service level objectives.


• Continuously evaluate workforce planning methodologies and forecasting assumptions, recommending improvements that increase forecast accuracy and operational performance.


• Partner with operational leaders to identify performance trends, operational inefficiencies, and process improvement opportunities using workforce analytics.


• Lead or support workforce planning initiatives that improve productivity, cost efficiency, customer experience, and operational effectiveness.


• Serve as the subject matter expert (SME) on current and needed staffing software, ensuring the appropriate tools and functionality are in place to support an optimal staffing process.


• Collaborate with IT and software vendors to evaluate new functionality, recommend enhancements, and support implementation of workforce management technology that improves planning accuracy and operational efficiency.


• Support business continuity by assisting with workforce planning during system outages or operational disruptions and recommending appropriate staffing alternatives.


• Stay current on workforce management best practices, technology advancements, and industry trends to continuously improve workforce planning capabilities.

Position Success Criteria

Skills & Core Competencies

• Business Acumen


• Analytical Thinking


• Drive for Results


• Collaboration & Communication


• Adaptability in a Fast-Paced Environment


• Periodic travel to home office as business dictates (1-2 times per year)

Qualifications

Basic Qualifications:

• 5+ years of workforce management, workforce planning, capacity planning, or contact center analytics experience.


• Knowledge of contact center metrics.


• Strong attention to detail with excellent listening, communication, and documentation skills.


• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).


• Strong analytical skills.


• Knowledge of regulatory compliance requirements in a sales environment.

Preferred Qualifications:

• 5+ years WFM experience utilizing and implementing forecasting methodologies for contact centers with multi-skill and multi-channel complexity required.


• Experience developing long-range capacity plans.


• Experience in effectively presenting staffing recommendations to senior leadership.


• Bachelor’s degree in business, Finance, Operations, Analytics, or related field.


• Bachelor’s degree in business, Finance, Operations, Analytics, or related field.


• Advanced Knowledge of and experience with QA tools such as NICE, Calabrio, Verint, or similar as well as AI tools such as Cresta AI, etc.


• Proven success in analytics and creative problem-solving


• Strong organizational skills and follow-through abilities with particular attention to detail

While performing the duties of this job, the employee is frequently required to stand, walk, sit, use hands and fingers to handle, or feel, talk, hear, and concentrate. Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus.

This job requires the ability to perform duties contained in the job description for this position, including, but not limited to, the above requirements. Reasonable accommodation will be made for otherwise qualified applicants as needed to enable them to fulfill these requirements.

We are committed to ensuring equal employment opportunities for all job applicants and employees. Employment decisions are based upon job-related reasons regardless of an applicant's race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, marital status, genetic information, protected veteran status, or any other status protected by law.

AAA Life Insurance Company does not offer immigration sponsorship for this position. This includes visa types such as H-1B, TN, and STEM OPT. Please do not apply if you currently require or may require employer-sponsored immigration support now or in the future.