Workforce Planning Analyst

UC Irvine; California (MO); On-site; USD 91,000 - 110,000; Full time

Job summary

UC Irvine is seeking a Workforce Planning Analyst to drive workforce planning activities, oversee position control, and monitor contingent labor across the organization. The role partners with HR, Finance, and Talent Acquisition to ensure data integrity and to support staffing strategy, organizational design, and strike contingency planning.

The incumbent will analyze sensitive workforce data used in labor relations and decision-making, maintain confidentiality, and apply organizational

Qualifications

• Demonstrates analytical, problem-solving, and project planning skills.
• Strong attention to detail with ability to balance operational and analytical work.
• Skilled in facilitation, consulting and relationship building.
• Possesses effective verbal and written communication.

Responsibilities

• Position Control & Workforce Data Integrity
• Workforce Planning & Staffing Analysis
• Organizational Design & Reorganization Support
• Contingent Labor Monitoring & Analysis
• Workforce Reporting & Decision Support
• Stakeholder Support & Consultation

Skills

Analytical skills

Problem solving

Project planning

Communication skills

Stakeholder management

HR analytics

Workforce data

Education

Bachelor's degree

Tools

Advanced Excel

Power Query

Dashboards

Job description

Who We Are Founded in 1965,

Who We Are Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.
To learn more about UC Irvine, visit www.uci.edu.
The UC Irvine Human Resources (HR) enterprise is comprised of three unique business units: Campus, Health, and Health Sciences. HR's vision is to empower people to drive a culture of innovation, learning, and service that enables the success of individuals within the UCI community and those who aspire to join.
https://hr.uci.edu/

Your Role on the Team

Role

The Workforce Planning Analyst supports both the execution and evolution of workforce planning activities across the organization. This role combines data analysis, position control oversight, and contingent labor monitoring with participation in workforce planning, organizational design, and staffing strategy initiatives. Assumes responsibility in the following areas:

• Position Control & Workforce Data Integrity
• Workforce Planning & Staffing Analysis
• Organizational Design & Reorganization Support
• Contingent Labor Monitoring & Analysis
• Workforce Reporting & Decision Support
• Stakeholder Support & Consultation

The incumbent partners with HR Business Partners, Finance, Talent Acquisition, Labor Relations, and operational/departmental/school leaders to ensure workforce data integrity while contributing to workforce planning efforts such as organizational design, reorganization support, staffing model development, and strike preparedness planning. The position routinely analyzes and prepares sensitive workforce data used to support labor relations activities, collective bargaining preparation, strike contingency planning, workforce deployment strategies, and other organizational decision-making processes. Due to regular access to confidential labor relations information and workforce data used in management decision-making, the position is expected to maintain strict confidentiality and exercise discretion in handling sensitive information.

Independently uses skills as an experienced organizational development and effectiveness professional with a full understanding of organizational consulting practices within medium to large, complex departments, divisions, schools and colleges to resolve a wide variety of organizational consulting issues and situations. Is proficient in identification and resolution of moderate to complex organizational issues. Works on strategic organizational consulting issues that are diverse in scope, where analysis of situations requires evaluation of various factors. Normally receives little instruction on planning, researching, and resolving organizational effectiveness issues, with general instructions and guidance provided on new assignments and / or more unique situations including strategic planning. Demonstrates good judgment in selecting methods and techniques for obtaining solutions.

Required

What It Takes to be Successful

• Demonstrates analytical, problem-solving, project planning and implementation skills. Strong analytical skills with ability to interpret workforce data and trends.
• Strong attention to detail with ability to balance operational and analytical work.
• Skilled in facilitation, consulting and relationship building.
• Possesses effective verbal and written communication skills.
• Demonstrates ability to learn quickly, reason, synthesize and generalize based on information obtained.
• Ability to focus on priorities, strategies, and vision.
• Ability to coach, facilitate, and influence people.
• Experience in workforce operations, HR analytics, or position management.
• Understanding of position control and workforce reporting concepts.
• Ability to identify issues, troubleshoot discrepancies, and drive resolution.
• Ability to facilitate and influence people at all levels. Ability to persuade through both logic and appeal to positive motivations. Ability to handle multiple constituencies, agendas, engagements and tasks, and to deal productively with ambiguity and conflict.
• Demonstrates ability to learn quickly, reason, synthesize and generalize based on information obtained; sound judgment; ability to draw unbiased conclusions.
• xperience supporting reorganizations or structural changes.
• Bachelor's degree in related area and / or equivalent experience / training
• 3-5 years of experience in workforce planning, HR operations, HR analytics, or a related field

Preferred

• Advanced Excel / data tools (Power Query, dashboards, etc.)

Special Conditions

• This position may be required to report at different work sites including Irvine, Orange, and other locations. The incumbent must be able to provide their own means of transportation to/from work locations.

Total Rewards

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.
The expected pay range for this recruitment is $90,600 - $109,550 (Annual).

Conditions Of Employment

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment
• Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy.
We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at [phone] or [e-mail].

Consideration for Work Authorization Sponsorship

Must be able to provide proof of work authorization