Workforce Management Analyst, Customer Care

Capital Rx; Charlotte (NC); Hybrid; USD 63,000 - 79,000; Full time

Benefits offered by this job

Hybrid work arrangement

Job summary

Judi Health in Charlotte, NC is seeking a Customer Care Workforce Management Analyst to oversee real-time and intraday staffing, aiming to maintain service levels and enhance the enrollee and partner experience.

You will monitor queues, manage adherence, coordinate with training, and produce regular performance reports. The role requires 5+ years in call center and workforce management, and experience with leading WFM tools and Excel/BI skills.

Qualifications

• Bachelor's degree in business management, math, statistics, economics or related field is preferred but not required.
• Equivalent training and experience may be substituted and considered.
• 5+ years of call center experience.
• 5+ years of experience in a workforce management role.
• Focus on operations management experience including forecasting, scheduling and real-time operations management.
• Experience with Workforce Management tools like AWS Connect, Verint, NICE, CXone, IEX, Genesys, Aspect WFM.
• Must be proficient with excel formulas, pivot tables, etc. and familiarity with data visualization tools such as Power BI, Tableau.
• Knowledge of call center fundamentals.
• Good organizational skills and attention to detail are essential.
• Must have strong analytical and time management skills.
• Adept at data collection, summarization and analysis of metrics.
• Should have excellent problem-solving and negotiation skills.

Responsibilities

• Real-time monitoring of call center performance and staffing.
• Manage queues, schedule adherence, and intraday staffing.
• Coordinate with training for scheduling opportunities.
• Create and maintain WFM data in payroll and systems.
• Produce weekly/monthly adherence and performance reports.
• Identify staffing adjustments to meet forecast.
• Collaborate with management to ensure SLAs.

Skills

Call center experience

Workforce management

Forecasting

Scheduling

Real-time operations

Data analysis

Excel

Power BI

Tableau

Time management

Problem solving

Negotiation

Education

Bachelor's degree in business management, math, statistics, economics or related field

Tools

AWS Connect

Verint

NICE

CXone

IEX

Genesys

Aspect WFM

Job description

About Judi Health

Judi Health is a health technology company providing benefit administration solutions to employers, unions, health plans, and government entities. Judi Health replaces fragmented, outdated systems with the industry's first Unified Claims Processing architecture, seamlessly consolidating pharmacy and medical benefit administration on a single, secure platform. By delivering true price transparency, eliminating unnecessary middleman fees, and leveraging advanced AI-powered care delivery, Judi Health helps clients achieve unprecedented operational efficiency and service levels.

At Judi Health, we're deploying the infrastructure our country needs to deliver the healthcare we all deserve. We are the intelligence platform powering benefits plans for millions of Americans and proudly leading the next generation of care. To learn more, visit www.judi.health.

Location

Hybrid 3 days (offices in NYC, Denver, CO and Charlotte, NC area)

About the Role

The Customer Care Workforce Management Analyst is responsible for real-time and/or intraday management of resources to ensure consistency in Service Level performance and improve the call experience for potential enrollees, members, clients, providers, brokers, and other Judi Rx users.

Position Responsibilities

• The Intraday Specialist partners with Call Center management to develop strategic and tactical approaches and action plans that result in superior customer service experience s.
• Responsible for real-time monitoring, queue management and schedule adherence.
• Actively manage volumes to ensure optimal staffing levels.
• Facilitate agent skill assignment and monitor real-time ACD agent work state reports.
• Monitor real-time adherence and provide weekly/monthly adherence adjustments and reporting.
• Fill overtime and under time staffing levels within the daily schedule to align with forecast.
• Coordinate with training for scheduling training opportunities during business hours.
• Responsible for the completeness and accuracy of call center agent information housed in WFM and payroll tool s.
• Attend to email inquiries, schedule adjustment requests and ad-hoc tasks.
• Responsible for daily/we eekly/monthly attendance reporting.
• First point of contact for WFM regarding system-related issues that impact production. Track and report issues and resolution.
• Create accurate and timely reports that reflect the centers performance related to systemic tools.
• Participate in activities, including ad-hoc tasks designed to improve customer satisfaction and business performance.
• Advises hiring needs and business decisions based on forecasts and results.
• Makes complex decisions while assessing risks that can impact level of the services we provide.
• Works with members of the management team to ensure meetings and trainings are scheduled, while maintaining acceptable service levels.
• Re-prioritizing daily tasks due to immediate actions that must be taken to ensure acceptable levels.
• Develops and maintains historical data (e.g. absenteeism, attrition, management investment, call volume, productivity, service level performance, and staffing adherence etc...).
• Benchmarks other call centers for service level targets, technology, and call routing processes.

Qualifications / Profile

• A Bachelor's degree business management, math, statistics, economics or related field is preferred but not required. Equivalent training and experience may be substituted and considered
• 5+ years of call center experience
• 5+ years of experience in a workforce management role desired
• Focus on operations management experience including forecasting, scheduling and real-time operations management
• Experience with Workforce Management tools like AWS Connect,Verint,NICE,CXone,IEX,Genesys,Aspect WFM.
• Utilize features such as Intraday Grid, Intraday Reforecasting, Real-Time Adherence, and proactive notifications & alerts
• Must be proficient with excel formulas, pivot tables, etc. and familiarity with data visualization tools such as Power BI, Tableau
• Knowledge of call center fundamentals.
• Good organizational skills and attention to detail are essential.
• Must have strong analytical and time management skills
• Adept at data collection, summarization and analysis of metrics
• Should have excellent problem-solving and negotiation skills.

New York, NY Salary Range

$76,000—$95,000 USD

Denver, CO Salary Range

$69,600—$87,000 USD

Charlotte, NC Salary Range

$63,200—$79,000 USD

All employees are responsible for adherence to the Judi Health Code of Conduct including the reporting of non-compliance. This position description is designed to be flexible, allowing management the opportunity to assign or reassign duties and responsibilities as needed to best meet organizational goals.

We provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, medical condition, genetic information, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

By submitting an application, you agree to the retention of your personal data for consideration for a future position at Judi Health. More details about Judi Health's privacy practices can be found athttps://www.judi.health/legal/privacy-policy.