Workday Financial System Administrator (Remote)

Ipas; Virginia Beach (VA); Remote; USD 108,000 - 132,000; Full time

Job summary

Ipas is seeking a Workday System Administrator to provide ongoing support for Workday modules including Financials, HR, and related integrations. The role is remote-based with eligibility to work from multiple US states and select international locations.

Primary responsibilities include security maintenance, business process configuration, data loads, and upgrades, while coordinating with HR and IT to ensure data integrity and system efficiency.

Qualifications

• Bachelor’s degree in a related field.
• 5+ years of relevant experience.
• At least 3 years Workday ERP experience, with expertise in FDM and exposure to HRIS.
• Experience managing contractors and vendors.
• Proven ability to design, implement, and deploy user-centric systems and collaborate with stakeholders.

Responsibilities

• Provide routine support for Workday functional areas including Procurement, Expense Management, Banking and Settlement, General Ledger and Reporting, Assets, Projects, Budgeting and Planning.
• Perform Workday administrative functions: security maintenance, business process configuration, tenant configuration, data loads, integrations, upgrades.
• Manage contractors/consultants for project success and align with internal needs.
• Develop and document configurations, reports, dashboards, and integrations; communicate status and risks clearly.
• Lead change management for new rollouts and upgrades; coordinate cross‑functional teams.

Skills

Communication skills

Vendor management

SDLC knowledge

ITIL familiarity

Team collaboration

Education

Bachelor's degree

Tools

Excel

PowerPoint

SharePoint

OneDrive

Planner

Job description

This position is remote-based.

Salary for US-based candidate is $120,000.00.

Position may work remotely from any of the following US states: AZ, CA, CO, DC, FL, GA, MD, MA, MI, NJ, NY, NC, PA, SC, TX, VA, WA. Additionally, the position may work remotely from any of the following countries outside of the US: Bangladesh, Bolivia, Democratic Republic of the Congo, Cote d’Ivoire, Ethiopia, Indonesia, Kenya, Malawi, Mexico, Mozambique, Myanmar, Nepal, Nigeria, South Africa, and Zambia.

The Workday Finance System Administrator (Sys Admin) provides routine support for the following Workday functional areas: Procurement and Suppliers, Expense Management, Banking and Settlement, Financial Accounting (General Ledger and Reporting), Business Assets, Projects, Budgeting and Financial Planning. Ipas utilizes Workday’s full suite of solutions for Human Capital Management (HCM) and Financial Management, and this role will collaborate closely with their counterpart in HR to ensure data integrity across functional areas.

This role will directly manage and maintain the Workday system. This role will perform Workday administrative functions including security maintenance, business process configuration, tenant configuration, data loads, integrations, and upgrades. This person will be responsible for engaging short-term consultants, as needed, for the success of projects. The Workday System Administrator understands and is familiar with the processes performed by functional Finance business areas. The role coordinates and seeks alignment across business units to maximize efficiency and productivity, and identifies and addresses areas for process improvement and operational efficiencies. The Workday System Administrator is a skilled communicator, a strong documenter of processes and decisions, and is able to clearly and effectively provide updates on the status of ongoing projects, issues, and upcoming needs.

Primary Responsibilities

• Provides routine support for the following Workday functional areas: Procurement and Suppliers, Expense Management, Banking and Settlement, Financial Accounting (General Ledger and Reporting), Business Assets, Projects, Budgeting and Financial Planning.
• Supports these functional areas in a production environment and works independently with minimal oversight.
• Performs Workday administrative functions including security maintenance, business process configuration, tenant configuration, data loads, integrations, and upgrades.
• Monitors tickets and responds to daily support requests and resolves issues. Proactively communicates with internal customers.
• Provides technical and functional expertise including solution review, alternative options for resolution, and recommendations.
• Creates technical configuration including business process workflow, custom fields, custom validations, custom reports, dashboards, integrations, and access rights.
• Write standard, advanced, matrix and composite reports as well as creating complex calculated fields, custom objects, and worksheets.
• Proactively validates and identifies technical/functional issues, recommends solutions, and drives timely decisions.
• Acts as the organization’s lead change agent in preparation and implementation of new system rollouts and upgrades.
• Independently implements enhancements and solutions for identified issues including reporting and integrations, while also identifying skills needed from external resources to fill internal knowledge gaps and managing these resources.
• Monitors system performance, efficiency, and use.
• Develops triage criteria for assigning tickets among subject matter experts.
• Facilitates cross-functional team meetings.
• Liaise with Workday user community to access best practices.
• Other duties as assigned.

Requirements

Minimum

• Bachelor’s degree in related field.
• 5 or more years relevant experience.
• At least 3 years Workday ERP experience, with expertise in FDM and exposure to HRIS.
• Experience managing contractors, and vendors.
• Expertise in the design, implementation, and deployment of user-centric systems, with a focus on usability.
• Proven record of clear communication (oral and written) with diverse audiences and a record of producing clear documentation.

Preferred Skills

• Workday ERP certifications in Financials, and/or Report Writing.
• Experience with Adaptive Planning and Workday Grants and Awards.
• Rich skills and experience with Microsoft solutions especially Excel, PowerPoint.
• Experience with global systems deployment.
• Experience with Six Sigma, Agile, and/or other methodologies.
• Expertise in collaborative technologies including Microsoft solutions (SharePoint, OneDrive, Planner, etc.) and/or other project management tools.
• Strong understanding of systems development life cycle (SDLC) and ITIL framework and principals.
• International non-profit/NGO experience.

Ipas is strongly committed to providing a work environment that is free from all forms of harassment, discrimination, and inequity. We recruit, employ, train, promote, and compensate our personnel without regard to race, age, sex, religion, national origin, color, creed, ancestry, citizenship, caste, ethnicity, regional identity, tribal identity, marital status, veteran status, disability, genetic information, gender identity, transgender status, sexual orientation, or any other personal characteristic protected by law or outlined by Ipas policy. Ipas acknowledges that these personal characteristics may differ in different contexts.