Witness Coordinator

KMRG, LLC; Oklahoma; On-site; USD 33,000 - 40,000; Full time

Job summary

KMRG, LLC is hiring a Witness Coordinator in Cleveland to support the U.S. Attorney’s Office for the Northern District of Ohio. You will coordinate witness appearances, arrange travel, and prepare reimbursement documentation while maintaining accurate records and databases.

The role requires strong communication with Victim-Witness staff, AUSAs, and other government partners, adherence to DOJ policies, and attention to detail in managing schedules, vouchers, and sensitive information.

Qualifications

• High school diploma required; undergraduate degree preferred.
• Clear communication and data handling skills.
• Ability to coordinate witness appearances and travel.
• Experience with records, vouchers, and reimbursement documentation.
• Ability to interact with federal partners and agencies.

Responsibilities

• Coordinate witness appearances for court, pre-trial, and grand jury.
• Manage travel arrangements and reimbursements for witnesses.
• Prepare and submit vouchers and maintain records.
• Notify witnesses of schedules and assist with special needs.
• Liaise with AUSAs, court personnel, and government partners.
• Maintain databases and calendars for witness activities.
• Track hearings, trial dates, and scheduling conferences.
• Coordinate with DOJ policies and procedures.
• Gather documentation and reconcile travel accounts.
• Prepare routine correspondence using standard formats.
• Support fact witness management activities as required.

Skills

Attention to detail

Verbal & written communication

Data entry

Document management

Problem solving

Education

High school diploma (Undergraduate degree preferred)

Tools

Database software

Spreadsheet software

Job description

Title: Witness Coordinator
Location: Cleveland, Ohio 44113
Schedule : Full-time
Pay: $23.66 - $29.08/hour

ROLE
KMRG, LLC (KMRG) is a federal services company that hires talented professionals to support Government agencies and the communities they serve. We are hiring a Witness Coordinator to support the U.S. Attorney’s Office for the Northern District of Ohio (USAO NDOH) Victim-Witness Program in Cleveland.

In this role, you will support the Fact Witness management process by coordinating witness appearances and travel, preparing reimbursement documentation, maintaining witness records and databases, and working closely with Victim-Witness personnel, Assistant U.S. Attorneys (AUSAs), legal assistants, and other Government partners.

Applications will be reviewed as they are received.

RESPONSIBILITIES

• Work directly with fact witnesses to support court, pre-trial, and grand jury appearances
• Handle witness inquiries and gather information for appearance, travel, and reimbursement records
• Notify witnesses of appearance and travel details; identify special needs and alert the AUSA as appropriate
• Coordinate with AUSAs on witness appearances and special circumstances, including special authorizations
• Meet and orient witnesses, accompany them to court, and collect required reimbursement documentation
• Coordinate with courts, Probation, Pretrial, U.S. Marshals, investigative agencies, and other Government partners
• Arrange fact witness travel and lodging in accordance with Department of Justice and USAO policies and procedures
• Prepare and submit witness vouchers and reimbursement documentation; track voucher status
• Gather required supporting documentation and reconcile Government Travel Accounts
• Prepare recurring documents & routine correspondence using established legal procedures, terminology, style & format
• Maintain fact witness files, databases, calendars, and records in accordance with DOJ requirements
• Track hearings, trial dates, grand jury appearances, scheduling conferences, and other active or pending witness activities
• Perform related administrative and logistical fact witness management support as required

REQUIRED BACKGROUND

• High school diploma (Undergraduate degree preferred)
• Good communication skills for working directly with fact witnesses and Government personnel
• Accurate data processing, analytical computations, and internal status tracking
• Database data entry/retrieval and ability to manipulate, transfer, compute, and print information
• Ability to obtain information from other agencies/organizations, answer case-status inquiries, and schedule appointments
• Ability to provide word processing, data entry/retrieval, and case/project file support
• Ability to review and analyze data and information from multiple sources, including databases
• Ability to prepare and format management reports and correspondence using word processing software

SECURITY / ACCESS

• Must be a U.S. citizen and able to pass a Public Trust background investigation

LOCATION

• 801 West Superior Avenue, Suite 400, Cleveland, OH 44113
• Occasional travel within the district may be required

TRAVEL

• Occasional travel within the district may be required

KMRG, LLC is an Equal Opportunity/Affirmative Action (EEO/AA) employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, gender identity, sexual orientation, ancestry, national origin, age, marital or civil partnership status, mental disability, physical disability, medical condition, pregnancy, maternity status, political affiliation, military or veteran status, genetic information, traits historically associated with race, or any other basis prohibited by federal, state, and/or local law.