Witness Coordinator

KMRG, LLC; New Haven (CT); Hybrid; USD 45,000 - 60,000; Full time

Job summary

KMRG, LLC is seeking a Witness Coordinator in New Haven, CT. This role supports the U.S. Attorney’s Office by providing administrative and logistical help for witness coordination during legal proceedings.

The ideal candidate will have strong organization skills, 3 years of relevant experience, and at least a high school diploma. This full-time position offers competitive pay and comprehensive benefits, with opportunities for telework.

Qualifications

• 3 years of relevant experience.
• Experience preparing reports and correspondence.
• Ability to coordinate with other agencies.

Responsibilities

• Provide administrative and logistical support for witness management.
• Coordinate travel and reimbursement for witnesses.
• Maintain witness files and support documents.

Skills

Organization skills

Strong written and verbal communication

Attention to detail

Data entry and database work

Education

High school diploma

Undergraduate degree preferred

Job description

ROLE

We are seeking a Witness Coordinator to support the United States Attorney’s Office for the District of Connecticut. In this role, you will provide administrative and logistical support for the USAO’s fact witness management process, helping coordinate witness-related activities and support services tied to court and grand jury proceedings.

This is a full‑time opportunity in which we’ll provide competitive pay, comprehensive benefits, and job stability and security.

RESPONSIBILITIES

I. Witness Support

• Receive visitors and respond to fact witness questions about appearances, travel, and reimbursement
• Contact fact witnesses to confirm appearance details, explain travel arrangements, and identify support needs
• Notify the Assistant United States Attorney (AUSA) of special circumstances or witness needs that require attention
• Meet fact witnesses upon arrival, provide courtroom orientation, and accompany them to court

II. Travel & Reimbursement

• Gather and organize the information and documentation needed to arrange witness travel, lodging, and reimbursement
• Coordinate witness travel and lodging in accordance with DOJ and USAO procedures
• Prepare special authorization documents and obtain approvals before arranging travel
• Collect required forms, signatures, and supporting documentation for witness reimbursement
• Prepare and submit witness vouchers and reimbursement documents, and provide status updates as requested
• Gather supporting documentation and reconcile Government Travel Accounts related to witness travel activity

III. Administrative Support

• Coordinate with court staff and partner agencies to support witness appearances and logistics
• Prepare routine correspondence and standard witness support documents using required formats and procedures
• Maintain witness files, records, databases, calendars, and tracking tools
• Organize and retain witness-related documents in accordance with Department of Justice procedures
• Provide administrative and logistical support for witness coordination activities as assigned

REQUIRED KNOWLEDGE, SKILLS, & ABILITIES

• Ability to review information carefully and catch errors or missing details
• Ability to organize and maintain case or project files
• Ability to track case or file activity and answer routine status questions
• Ability to coordinate with other agencies or organizations to gather needed information
• Ability to handle administrative support tasks in a fast paced office setting
• Strong written and verbal communication skills, attention to detail, and a high level of accuracy
• Comfort with word processing, data entry, and database work

REQUIRED EXPERIENCE

• 3 Years of relevant experience
• Experience preparing reports, correspondence, and other office documents

EDUCATION

• High school diploma required
• Undergraduate degree preferred

LOCATION

New Haven, CT 06510

TELEWORK

Telework may be authorized

CLEARANCE

U.S. citizenship is required as it supports the U.S. federal government

CLIENT

U.S. Department of Justice (DOJ)

TRAVEL

Travel may be required

WORK HOURS

40 hours; 8 hours a day; 5 days a week

EMPLOYMENT CLASSIFICATION

Employment Classification Eligibility - Nonexempt

RELOCATION

Not eligible for relocation benefits

EQUAL OPPORTUNITY AGENCY STATEMENT

KMRG, LLC is an Equal Opportunity/Affirmative Action (EEO/AA) employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, gender identity, sexual orientation, ancestry, national origin, age, marital or civil partnership status, mental disability, physical disability, medical condition, pregnancy, maternity status, political affiliation, military or veteran status, genetic information, traits historically associated with race, or any other basis prohibited by federal, state, and/or local law.

OTHER CONSIDERATIONS

Applicants will be subject to a background investigation. Individual’s primary workstation is located in an office area. The noise level in this environment is low to moderate. Regularly required to sit for extended periods up to 100% of the time; frequently required to move about to access file cabinets and use office equipment such as PC, copier, fax, telephone, cell phone, etc. Occasionally required to reach overhead, bend, and lift objects of up to 10 lbs. Specific vision abilities required by this job include the use of computer monitor screens up to 100% of the time.