Western Illinois Area Executive Assistant Macomb, IL

Youth For Christ International; Macomb (IL); On-site; USD 42,000 - 65,000; Full time

Job summary

Youth For Christ International is seeking an organized Executive Assistant to provide high-quality administrative support to the assigned executive in Macomb, IL. The role requires discreet handling of confidential information and proactive calendar management.

You will interact with staff, donors, and partners with professionalism and empathy. You will handle calls, emails, scheduling, drafting correspondence, and coordinating special projects and events while upholding our mission and values

Qualifications

• Experience in administrative support and calendar management.
• Ability to handle confidential information with discretion.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication.
• Professionalism in dealing with staff, donors, and leadership.

Responsibilities

• Answer calls, emails, voicemails and conduct regular 1-on-1 appointments.
• Maintain executive calendar with appointments, commitments and deliverables.
• Draft correspondence or respond on behalf of the executive within delegated parameters.
• Inform executive of upcoming meetings, agendas and decisions needing actions, with follow-up.
• Prepare materials for meetings in advance.
• Handle confidential information professionally.
• Create and document key processes.
• Lead special projects/events for the executive.
• Learn Planning Center and YFC hub best practices.

Skills

Service orientation

Organization

Decision making

Verbal and written communication

Professionalism and discretion

Proactive thinking

Integrity and confidentiality

Education

High School or GED

Microsoft Office proficiency

Tools

Planning Center

YFC hub processes

Job description

The executive assistant coordinates and provides high-quality, holistic administrative support to the assigned executive.

Essential Functions

• Provide support to executive by answering calls, emails, voicemails, and through regular 1-on-1 appointments.
• Work closely with executive to maintain calendar of appointments, commitments, and deliverables
• Prepares draft correspondence for executive approval, or responds on the executive’s behalf within delegated parameters.
• Ensure the executive is well informed of upcoming meetings, meeting agendas, commitments, responsibilities, and items that require decisions - with appropriate follow up.
• Work in advance of executive to prepare needed materials for meetings when necessary.
• Work with confidential and sensitive information in a professional manner
• Create and document key processes.
• Lead variety of special projects/events as assigned by the executive.
• Become proficient with Planning Center and YFC hub best practices and processes.

Primary Stewards

Employees may be assigned a Primary Steward of any of the following: Volunteer(s), Donor(s), Vendor(s), Chapter(s), Process, Standard and Best Practices (PSBPs).

Specific assignments for the Primary Steward will be listed in the Task List. All Employees are assigned the role of Secondary Steward, which plays a supporting role to the Primary Steward to serve a chapter in a specific way, for a specific time frame as determined by the Primary Steward. Secondary Stewards can be assigned to focus on specific management issues like YFC compliance, legal, risk, strategic planning, fund development coaching, staff development coaching, new ministry site development, process stewardship or a variety of other equipping roles.

Spiritual Responsibilities

Because the overriding religious purpose and mission of Youth for Christ USA is to communicate and introduce the Gospel of Jesus Christ to young people and their families, and in that regard to make, educate and encourage life-long disciples of the Lord Jesus Christ, it is very important that you as an employee in the movement of Youth for Christ be recognized as an associate minister of the Gospel. As an employee of Youth for Christ and an associate minister of the Gospel, YFC expects all employees to:

• Seek God’s guidance and wisdom, through prayer and meditation, for the organization as a whole as well as for specific ministry initiatives.
• Model empathy, humility and care for all people.
• Share your story of trusting Jesus with other staff and people as the Lord leads you to do.

Position Requirements

Knowledge & Skills

• Service oriented: dedicated to meeting expectations of the executive by maintaining effective relationships.
• Excellent organizational skills and strong attention to detail
• Experience in administrative support and in making appropriate decisions regarding available time.
• Excellent verbal and written skills.
• High degree of professionalism and sensitivity to executive's availability (personal and work-related commitments) in dealing with diverse groups of people (staff, leaders, donors, etc.)
• Proactive: ability to anticipate needs, events or issues that may arise
• Maintains a high level of integrity, confidentiality and discretion.

Willing to demonstrate and/or possesses the following:

• Ability to humbly serve and honor others even in difficult situations with prayer, consistency, transparency, and resilience. (Enduring Humility).
• Demonstrates proper reliance on God, others, and self through generous giving of time and skills, by collaboratively incorporating others’ ideas, welcoming candid input, recognizing others’ need for grace and extending forgiveness and empathy. (Relentless Trust).
• Prioritizes others’ needs for a missional outcome, characterized by joy, with active listening and problem-solving skills, while encouraging and empowering fellow believers. (Joyful Camaraderie).
• Trusts God with new approaches and changes, and communicates needs and limits with emotional intelligence, while seeking confidence and wisdom in Christ. (Courageous Faithfulness)
• Seeks authentic Christ-Centered relationships with people of various backgrounds, foster an inviting environment and empowers historically marginalized groups and indigenous populations (within the local context), through active listening, inclusion, advocacy for those who are vulnerable and respect of others’ experiences. (Kingdom Inspired Diversity).

Credentials Required & Preferred Education

• High School or GED required
• Proficiency with Microsoft Office

All YFC employees are expected to regularly and actively participate in faithful activities that advance the stewardship functions of YFC/USA. These activities will include—but are not limited to— extending invitations to fund raising events, recruiting personal circle of influence/YFC donor contacts, sending letters, handwritten notes, personal calls, and personally ministering to donor contacts.

AAP/EEO Statement

YFC is classified as an Association of Churches and as such our hiring practices reflect that designation. As a religious nonprofit organization, Youth For Christ incorporates within each leader role, the requirement to model, teach, share and live the faith. The relationship between YFC’s mission and each of its leaders is its lifeblood and as such does at all times and in all instances reserve the right to make employment decisions based upon a person’s religious beliefs, personal character and lifestyle consistent with our understanding of the Bible or with our overall goals and requirements for Christian ministry.

We seek to create a workplace that is intentional about Kingdom Inspired Diversity. Our commitment to our employees extends to their opportunities for growth, development, promotion, training and compensation.

We will make reasonable accommodation for qualified individuals with known disabilities, unless doing so would result in an undue hardship to the organization.

Disclaimer:This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.

EEO Statement

Youth For Christ (YFC) provides equal employment opportunities (EEO) employees and applicants for employment without regard to race, color, sex, national origin, age, handicap, marital status, or other unlawful discriminatory characteristics in accordance with applicable federal, state and local laws.

YFC is classified as an Association of Churches and as such our hiring practices reflect that designation. As a religious nonprofit organization, YFC incorporates within each leader role, the requirement to model, teach, share and live the faith. The relationship between YFC’s mission and each of its leaders is its lifeblood and as such does at all times and in all instances reserve the right to make employment decisions based upon a person’s religious beliefs, personal character and lifestyle consistent with our understanding of the Bible or with our overall goals and requirements for Christian ministry.

We seek to create a workplace that is intentional about Kingdom Inspired Diversity. Our commitment to our employees extends to their opportunities for growth, development, promotion, training and compensation.

We will make reasonable accommodation for qualified individuals with known disabilities, unless doing so would result in an undue hardship to the organization.