Welcome Services Representative, Casual

Hennepin County Medical Center; Minneapolis (MN); On-site; USD 29,000 - 35,000; Part time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Retirement Funds

Paid Time Off

Tuition reimbursement

Job summary

Hennepin Healthcare is seeking a casual Welcome Desk Associate for the Downtown Campus to greet patients, families, and visitors and provide accurate information in person or by phone. You will coordinate with departments and ensure a calm, welcoming environment in the Welcome Services area.

This role requires strong communication, reliable problem solving, and flexibility to cover weekends and various shifts. Prior office or customer service experience is preferred.

Qualifications

• High school diploma or equivalent.
• 1 year of office customer service experience.
• Heavy telephone and customer interaction experience.

Responsibilities

• Provide accurate information in person or by phone to patients, families, visitors, and staff.
• Conduct COVID screening at Information Desks across the downtown campus.
• Ensure visitors wear PPE and PPE is available at public entrances.
• Assist with ED and inpatient visitor processing per policy.

Skills

Customer service

Telephone etiquette

Communication skills

Computer literacy

Education

High school diploma

Tools

EPIC

Microsoft Office

Job description

Hennepin Healthcare is an integrated system of care that includes HCMC, a nationally recognized Level I Adult Trauma Center and Level I Pediatric Trauma Center and acute care hospital, as well as a clinic system with primary care clinics located in Minneapolis and across Hennepin County. The comprehensive healthcare system includes a 473-bed academic medical center, a large outpatient Clinic & Specialty Center, and a network of clinics in the North Loop, Whittier, and East Lake Street neighborhoods of Minneapolis, and in the suburban communities of Brooklyn Park, Golden Valley, Richfield, and St. Anthony Village. Hennepin Healthcare has a large psychiatric program, home care, and operates a research institute, philanthropic foundation, and Hennepin EMS. The system is operated by Hennepin Healthcare System, Inc., a subsidiary corporation of Hennepin County.

Equal Employment Opportunities: We believe equity is essential for optimal health outcomes and are committed to achieve optimal health for all by actively eliminating barriers due to racism, poverty, gender identity, and other determinants of health. We are committed to equitable care and working in an environment that celebrates, promotes, and protects diversity, equity, inclusion, and belonging. We are committed to bringing in individuals with new cultural perspectives to assist in creating a more equitable healthcare organization.

JOB DETAILS

Department: Welcome Service

FTE: 0.01 casual (casual position will not have guaranteed hours or benefits)

Shift(s): Days and Every Other Weekend

Shift Length: 8 hours

Location: In-Person

Other: The role requires broad weekly availability, including weekend coverage during the 10:00a.m.-6:30p.m. or 12:00p.m.-8:30p.m. shifts

Purpose of this position: Using excellent customer service skills, works independently and as a team to welcome and assist patients, families, and visitors entering the medical center. Provides accurate and timely information in person or over the phone to patients and family/visitors and staff. Requires considerable knowledge, experience, judgment, emotional intelligence, and ability to problem solve and communicate effectively with patients, visitors, vendors, and staff. Being the first and last point of contact, helps create an atmosphere in the medical center that is efficient, calm, caring, and supportive of the Centered Around You guiding principles for patient- family-centered care

RESPONSIBILITIES

• Provides accurate and timely information in person or over the phone to patients, families, visitors, and staff
• Conducts COVID Screening at all Information Desks across the downtown campus
• Requests all visitors wear the proper PPE while on downtown campus
• Ensures PPE is readily available at all public entrances where Info Desks are located
• ED & Inpatient visitor processing in accordance to the visitor policy guidelines
• Facilitates arrival of compassionate care visitation
• Facilitates arrival of families for patient care conferences
• In a professional and courteous manner, accurately intakes and documents all patient/visitor requests upon demand
• Collaborates with volunteer services and hospital ambassadors to support expanded coverage of the welcome desks to ensure HHS provides a warm greeting, expert guidance, and accurate information to patients and families
• Coordinates and partners with other departments facility-wide to facilitate patient and visitor needs as necessary (i.e., clinical departments, security, interpreter services, transportation)
• Operates electronic resources such as phones, pagers, vocera, and computers and needed programs (EPIC, the internet/intranet and Microsoft Office, etc.) to complete required work and assist patients and families
• Processing of 20/20 parking vouchers for extended inpatient families
• Responds to inquiries of customers from incoming calls and correspondence to answer questions and/or resolve problems
• Exhibits excellent verbal communication
• Performs routine office tasks and/or projects necessary for Patient Experience Services as needed by the supervisor
• Functions as a hospital resource for patient/visitor questions concerning HHS services
• May provide way-finding assistance for all HHS patients/visitors by escorting them to desired destination
• Maintains up-to-date and accurate resources (internal/external) applicable to patient information
• Partners with departments and staff to provide information and facilitate connections for internal and external customers
• Emergency response for events impacting lobbies where Information Desks are located
• Supports Security enhancements and responses in common areas

QUALIFICATIONS

Minimum Qualifications:

• High school diploma
• One (1) year of office customer service experience
• Heavy telephone and customer interaction experience

-OR-

• Six (6) months of above experience plus completion of an approved business or technical school program

Preferred Qualifications:

• Three (3) years of clerical experience including one year of experience appropriate to customer service and/or healthcare or human services
• Previous experience working in a health care setting
• Fluency in additional language(s) besides English

Knowledge/ Skills/ Abilities:

• Proficiency with computers and commonly used programs (Microsoft Office, internet/intranet, etc.)
• Fluent in reading, writing, and speaking English
• Compassionate and dependable
• Excellent verbal communication skillsAbility to relate well with people of various backgrounds and at all levels of the organization
• Excellent organizational skills
• Commitment to delivering excellent customer service

You’ve made the right choice in considering Hennepin Healthcare for your employment. We offer a wealth of opportunities for individuals who want to make an impact in our patients' lives. We are dedicated to providing Equal Employment Opportunities to both current and prospective employees. We are driven to connect talented individuals with life-changing career opportunities, enabling you to provide exceptional care without exception. Thank you for considering Hennepin Healthcare as a future employer.

Please Note: Offers of employment from Hennepin Healthcare are conditional and contingent upon successful clearance of all background checks and pre-employment requirements.

Total Rewards Package

• We offer a competitive pay rate based on your skills, licensure/certifications, education, experience related to this position, and internal equity.
• We provide an extensive benefits program that includes Medical; Dental; Vision; Life, Short and Long-term Term Disability Insurance; Retirement Funds; Paid Time Off; and Tuition reimbursement.
• For a complete list of our benefits, please visit our career site on why you should work for us.

Department: Welcome Services

Primary Location: MN-Minneapolis-Downtown Campus

Standard Hours/FTE Status: FTE = 0.01 (casual)

Shift Detail: Day, Evening, Rotating

Job Level: Staff

Employee Status: Regular

Eligible for Benefits: No

Union/Non Union: Non-Union

Min: $21.35

Max: $25.39

Job Posting: Aug-28-2026