Wedding Planner

Leigh and Co.; Napa (CA); On-site; Part time

Job summary

Leigh & Co. Events is a fast-growing wedding planning company seeking a Lead Wedding Coordinator for a contract role with flexible scheduling. Training is provided and compensation is $400 per project for 10–12 hours. Position is focused on onsite lead planning for 2026 season and beyond.

You will serve as the lead planner, directing weddings onsite alongside client experience managers and assistants, ensuring flawless execution from setup to wrap-up and coordinating with vendors at every step.

Qualifications

• Must have 2 years experience as a wedding planner or event planner.
• Strong communication skills and attention to detail are essential.
• Must have reliable transportation.
• Must be able to lift 30 lbs.

Responsibilities

• Attend a final details call with clients 4–6 weeks prior to the wedding to confirm logistics, timeline and expectations.
• Lead and facilitate the ceremony rehearsal the day before the wedding, ensuring confidence in timing and cues.
• Serve as the primary on-site advocate for the couple, maintaining a calm, solutions-focused presence and supporting them through challenges.
• Oversee ceremony and reception setup in line with the event design and playbook.
• Manage full wedding day execution from vendor arrival to final breakdown.
• Greet, direct and act as the main point of contact for all vendors.
• Communicate setup instructions clearly to vendors to align with the plan.
• Coordinate placement of escort cards, menus, table numbers, favors, guest book and décor.
• Support the wedding party and family with guidance, timing cues and on-site needs.
• Ensure end-of-event items are packed and accounted for.
• Proactively manage and resolve last-minute changes to maintain a smooth guest experience.

Skills

Lead planner

Strong communication

Detail oriented

Vendor coordination

Time management

Job description

Leigh & Co. Events is a fast-growing wedding planning company - we are looking for planners. We provide wedding design, wedding coordination and planning services for engaged couples. The Lead Wedding Coordinator position is an exciting opportunity for those looking to be a wedding planner. This position is ancontractrole and you can pick your own schedule! Training is provided. Pay is $400 for a total of 10-12 hours and is paid per project. We're looking for individuals to join for this 2026 season and beyond.

This position will serve as a lead planner to provide wedding planning services for couples, primarily onsite. You will work alongside our client experience managers during the planning and assistant coordinators onsite to provide the following to execute weddings.

• Attend a final details call with clients approximately 4-6 weeks prior to the wedding to confirm logistics, timeline, and expectations
• Lead and facilitate the ceremony rehearsal on the day prior to the wedding, ensuring all participants are confident in timing, processional flow, and key cues

• Serve as the primary advocate for the couple onsite - maintaining a calm, solutions-focused presence and supporting them through any challenges that arise
• Oversee ceremony and reception setup in alignment with the event design and our day‑of execution playbook
• Manage full wedding day execution from initial vendor arrival through final breakdown at the end of the evening
• Greet, direct, and act as the main point of contact for all vendors
• Communicate setup instructions clearly to vendors to ensure alignment with the event plan
• Coordinate and assist with placement of personal and event details including escort cards, menus, table numbers, favors, guest book, and décor elements
• Support the wedding party and family members with guidance, timing cues, and any day‑of needs
• Ensure all end‑of‑event items (gifts, guest book, personal décor, etc.) are properly packed and accounted for
• Proactively manage and resolve any issues or last‑minute changes to maintain a smooth guest experience

• Ability to work weekends is essential
• Must have 2 years experience as a wedding planner or event planner
• Must have strong communication skills and be detail oriented
• Must have reliable transportation
• Must be able to carry and lift 30 lbs.