Website Project Coordinator

Artisan Talent; Carmel (IN); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Artisan Talent is seeking a Website Project Coordinator to join a growing digital marketing agency in Carmel, IN. This role serves as the primary contact for website projects, partnering with clients and internal teams to keep projects on time and within budget while aligning with business goals.

You will coordinate timelines, content collection, approvals, and launches, lead client meetings, and collaborate with web, creative, and digital marketing teams to optimize user experience and

Qualifications

• 2+ years of project coordination, project management, website coordination, digital marketing, or related experience.
• Bachelor's degree in Marketing, Communications, Business, or a related field.
• Familiarity with WordPress and website content management.
• Some SEO experience, including an understanding of on-page optimization.
• Familiarity with AI tools.
• Strong organizational skills with exceptional attention to detail.
• Excellent verbal and written communication skills, with the confidence to lead client meetings and answer questions.
• Ability to explain website and marketing concepts to clients with varying levels of technical knowledge.
• Experience managing multiple client-facing projects simultaneously.
• Ability to prioritize competing deadlines in a fast-paced agency environment.
• Self-motivation and the ability to work independently and collaboratively.
• Agency experience is preferred.
• Adobe Creative Suite experience is a plus.

Responsibilities

• Coordinate website projects, including timelines, content collection, client feedback, approvals, and launch planning.
• Serve as the primary day-to-day contact for assigned website clients, answering questions clearly and confidently.
• Prepare meeting agendas, lead client meetings, and document project notes, action items, and timelines.
• Collaborate with internal web, creative, and digital marketing teams throughout the project lifecycle.
• Learn each client's business, services, target audience, and marketing goals to support website strategy and user experience.
• Coordinate content and website reviews, ensuring client feedback is documented and addressed.
• Apply SEO knowledge to support website content and coordinate with digital marketing specialists.
• Monitor project budgets, schedules, and deliverables while ensuring an exceptional client experience.
• Identify opportunities to improve internal workflows and project processes.
• Balance multiple website projects simultaneously while maintaining strong attention to detail.
• Approach every engagement with a marketing-first mindset focused on helping clients grow their business online.

Skills

Project coordination

Digital marketing

SEO knowledge

AI tools familiarity

Excellent communication

Client meetings leadership

Attention to detail

Collaboration

Independent work

Education

Bachelor's degree in Marketing/Communications/Business

Tools

WordPress

Adobe Creative Suite

Job description

Our client is seeking a Website Project Coordinator to join their growing digital marketing agency. This individual will serve as the primary point of contact for website projects, partnering closely with clients and internal teams to ensure projects are delivered on time, within budget, and aligned with business objectives. The ideal candidate enjoys building client relationships, thrives in a fast-paced agency environment, and combines exceptional organization with a passion for marketing, websites, and user experience. Confidence leading client conversations, answering questions, and setting clear expectations is essential.

You Will:

• Coordinate website projects, including timelines, content collection, client feedback, approvals, and launch planning.
• Serve as the primary day-to-day contact for assigned website clients, answering questions clearly and confidently.
• Prepare meeting agendas, lead client meetings, and document project notes, action items, and timelines.
• Collaborate with internal web, creative, and digital marketing teams throughout the project lifecycle.
• Learn each client's business, services, target audience, and marketing goals to support website strategy and user experience.
• Coordinate content and website reviews, ensuring client feedback is documented and addressed.
• Apply SEO knowledge to support website content and coordinate with digital marketing specialists.
• Monitor project budgets, schedules, and deliverables while ensuring an exceptional client experience.
• Identify opportunities to improve internal workflows and project processes.
• Balance multiple website projects simultaneously while maintaining strong attention to detail.
• Approach every engagement with a marketing-first mindset focused on helping clients grow their business online.

You Have:

• 2+ years of project coordination, project management, website coordination, digital marketing, or related experience.
• Bachelor's degree in Marketing, Communications, Business, or a related field.
• Familiarity with WordPress and website content management.
• Some SEO experience, including an understanding of on-page optimization.
• Familiarity with AI tools.
• Strong organizational skills with exceptional attention to detail.
• Excellent verbal and written communication skills, with the confidence to lead client meetings and answer questions.
• Ability to explain website and marketing concepts to clients with varying levels of technical knowledge.
• Experience managing multiple client-facing projects simultaneously.
• Ability to prioritize competing deadlines in a fast-paced agency environment.
• Self-motivation and the ability to work independently and collaboratively.
• Agency experience is preferred.
• Adobe Creative Suite experience is a plus.

Logistics:

• Onsite/Offsite: Onsite/Hybrid in Carmel, IN