Webber - Project Admin - Infrastructure Management

ferrovial; Plano (TX); On-site; USD 42,000 - 54,000; Full time

Job summary

Ferrovial, a global leader in infrastructure, is seeking an administrative professional to support project operations in Plano, TX. The role covers administrative, financial, procurement, and 3rd party claims support, including payroll setup, onboarding, and benefits administration.

The position involves coordinating meetings, generating monthly reports (including SAP-related data), maintaining confidential files, and handling accounts payable/receivable and vendor contracts.

Qualifications

• Provides administrative, financial, procurement, and 3rd party claims support to the project.
• Involves payroll setup, new hire paperwork, benefit enrollment maintenance, and on-boarding.

Responsibilities

• Answer phones, greet visitors, and distribute mail; respond to information requests.
• Schedule meetings, conferences, and travel; prepare monthly client and payroll/SAP reports.
• Key data entry for payroll hours and project activity; maintain confidential employee files and vendor certifications.
• Manage accounts payable/receivable, fleet data, and procurement activities.
• Dispatch staff for accidents or client concerns; ensure contract requirements are met.

Skills

Payroll administration

Administrative support

Recordkeeping

Onboarding

Tools

SAP

Job description

Join Ferrovial: Where Innovation Meets Opportunity

Are you ready to elevate your career with a global leader in infrastructure solving complex problems and generating a positive outcome on people's lives? At Ferrovial , we are not just a company; we are a community of innovators and trailblazers. Ferrovial is also leading the development of the New Terminal One at JFK International Airport. Ferrovial shares trade under the ticker symbol FER on two stock markets: Nasdaq in the U.S. (Nasdaq100 Index) and the Spanish Stock Exchanges (IBEX 35). Ferrovial is included in globally recognized sustainability indices such as the Dow Jones Best-in-Class Index. We operate in more than 15 countries and have a workforce of over 22,000 professionals worldwide. Ferrovial's activity is carried out through our business units, including Highways, Airports, Construction, and Energy.

Founded in 1963, Webber , part of Ferrovial Construction, is a leading construction company that specializes in heavy civil, waterworks, energy and infrastructure management and is dedicated to safely providing intelligent solutions to its clients and community. Webber is headquartered in Houston, Texas, with offices and projects in the United States and Canada. Webber supports a wide range of project models to meet client needs, including traditional design bid build, design build, alternative delivery models and public private partnership (P3) solutions. Webber also has an in‑house engineering services department to help optimize building efficiency and quality while solving complex project challenges using field experience, innovative construction methods and BIM technology. As a subsidiary of Ferrovial, Webber has access to a global network of skilled engineers, best‑in‑class technology and vast resources.

Why Ferrovial?

• Global presence, local impact : Be part of a company that is shaping the future of infrastructure worldwide, with challenging roles and projects that make a real difference.
• Collaborative excellence : Work alongside talented professionals in a collaborative environment where your ideas and contributions are valued.
• Inclusive Culture: Thrive in an innovative and respectful workplace that values every voice, celebrates what makes us unique and turns differences into innovation.
• Career growth : Benefit from global and cross‑business unit mobility, with development processes designed to ensure your professional growth.
• Compelling benefits and employee wellbeing : Enjoy a comprehensive benefits package that rewards your hard work and dedication and take advantage of initiatives designed to support your physical and psychological health.
• Productivity tools : Utilize cutting‑edge tools like Microsoft Copilot to enhance your productivity and efficiency.

Job Description

Position Summary

Provides administrative, financial, procurement, 3rd party claims support to the Project

Primary Duties and Responsibilities

• Responsible for new hire process to include new hire paperwork, payroll set up; benefit enrollment maintenance and on‑boarding. Coordinate and conduct new employee orientation, ensuring all necessary new hire paperwork is accurate and completed. Responsible for new hire data entry while creating and maintaining all necessary employee records
• Process all employee actions to include transfers, vacations, promotions, merit, bonus, pay adjustments and terminations. Ensure that all necessary documents are received and approved.
• Responsible for the efficient administration of the project by answering telephone calls, greeting visitors and distributing mail. Responds and delegates requests for information.
• Schedules and coordinates meetings, conferences and travel as requested.
• Prepares monthly reports in a timely, accurate manner including but not limited to client required reports, overtime, payroll and SAP reports and work
• Responsible for keying payroll hours and work activities for project employees in a timely and order activity reports.
• Maintain confidential employee files and other project filing including training and license records and vendor insurance certifications.
• Responsible for purchasing supplies, maintaining equipment, rental and vendor contracts, 3rd claims, client deliverable, and Adopt a Highway
• Responsible for the administration of the projects accounts payable and receivable including reconciliation, verification, and distribution.
• Assist in the administration of fleet management system including data entry and invoice review
• Answers the hot phone and manages all inquiries including recording and tracking of all inquiries to ensure all requests are responded to within contract requirements. Dispatch employees to accidents, repairs or other concerns of client or public.
• Safety comes first! Required to complete work in a safe, efficient and accurate manner.
• Other duties (not listed) may be assigned to this job at any time.

Knowledge, Skills & Abilities

Ability to work flexibly and willingness to work extensive