Weatherization Federal Team Supervisor (COM 5)

State of Washington; Olympia (WA); On-site; USD 90,000 - 130,000; Full time

Job summary

The Department of Commerce seeks a Weatherization Federal Team Supervisor (COM 5) to oversee federal weatherization programs in Washington. You will lead advisory groups, coordinate with nonprofits and tribes, ensure contract compliance, and drive program improvements across energy initiatives.

You will supervise a team, manage budgets, and align policies with agency goals while supporting statewide equity in housing and energy outcomes. Travel and hybrid work are possible.

Qualifications

• A Bachelor’s degree in business, public administration, accounting, or related field (professional-level experience in governmental contracting, program/project management, or accounting may substitute year for year for the degree)
• A graduate degree or advanced degree may substitute for one year of required experience.
• Four years of professional-level experience in community, trade, or economic development with any combination of the following: Federal and state grant and loan administration; Program management and evaluation; Procurement and contracting.
• One or more years’ experience supervising or managing professional staff, including hiring staff, training and development, assigning work, evaluating performance, and taking corrective action.

Responsibilities

• Organize, lead, and solicit input from program advisory groups, technical experts, and external stakeholders to facilitate collaborative discussions and advance program goals.
• Build and maintain effective working relationships with internal and external stakeholders to advance program goals.
• Provide expert-level technical assistance to nonprofits, tribes, and local governments on program start-up and contract requirements, ensuring compliance and successful implementation.
• Represent and advocate on behalf of all Commerce weatherization programs and identify other funding opportunities available to applicants through other Commerce programs.
• Develop, promote, and maintain strong and strategic partnerships with non-profit organizations, private associations, federal funding agencies, other state agencies, consumer advocates, and local governments.
• Develop and oversee administrative procedures and staff resources.
• Determine and assess project opportunities, programs, and organizational goals and adjust resource levels associated with mandatory requirements.
• Oversee development, implementation, and updates of program rules, policies, and technical manuals.
• Review and approve the Allocation Formula for federally funded programs, identify any updates or inconsistencies in allocation or leveraging.
• Ensure all contracts meet statutory requirements, program rules, the agency’s performance standards, and the appropriate authorizing authority.
• Review and approve all contracts prior to circulation to the Section Supervisor, Managing Director, Assistant Director, and grantees for signatures.
• Determine and assess project opportunities, programs, and production goals and adjust resource levels associated with mandatory requirements.
• Lead the design, management, and facilitation of the state annual funding application and rating processes.
• Act as a recognized low- and moderate-income weatherization subject matter expert, with a focus on federally funded programs.
• Represent the Weatherization Unit, Energy Division, and the agency at local, state, regional, and national meetings as the federal grants subject matter expert

Skills

Leadership

Program management

Communication

Problem solving

Equity and inclusion

Education

Bachelor's degree in business, public administration, accounting, or related field

Graduate degree may substitute for one year of experience

Tools

MS Office Suite

Contract management databases

Project management software

Cloud-based productivity tools

Job description

Weatherization Federal Team Supervisor (COM 5)

At the Department of Commerce we’re reimagining what’s possible in government. We’re builders, thinkers, and change-makers, working at the intersection of innovation, community, and impact. From unlocking critical funding to fueling inclusive economic growth, we’re turning big ideas into real-world solutions that uplift people and places.

Our agency’s strength lies in the diversity of our workforce and the breadth of the lived experiences and perspectives employees bring to the work. We believe equity is not just a value but a practice, which is reflected in how we design programs, engage communities, and deliver outcomes. We foster a workplace culture where curiosity is encouraged, bold thinking is welcomed, and collaboration drives our impact.

Let’s build what’s next, together.

The Energy Division (Energy) leads Washington’s transition to a clean, affordable, and equitable energy future by providing statewide energy policy leadership, guiding investments, and advancing initiatives that serve all communities.

Program development and implementation

Tasks include:

• Organize, lead, and solicit input from program advisory groups, technical experts, and external stakeholders to facilitate collaborative discussions and advance program goals.
• Build and maintain effective working relationships with internal and external stakeholders to advance program goals.
• Provide expert-level technical assistance to nonprofits, tribes, and local governments on program start-up and contract requirements, ensuring compliance and successful implementation.
• Represent and advocate on behalf of all Commerce weatherization programs and identify other funding opportunities available to applicants through other Commerce programs.
• Develop, promote, and maintain strong and strategic partnerships with non-profit organizations, private associations, federal funding agencies, other state agencies, consumer advocates, and local governments.
• Develop and oversee administrative procedures and staff resources.
• Determine and assess project opportunities, programs, and organizational goals and adjust resource levels associated with mandatory requirements.
• Oversee development, implementation, and updates of program rules, policies, and technical manuals.
• Review and approve the Allocation Formula for federally funded programs, identify any updates or inconsistencies in allocation or leveraging.
• Ensure all contracts meet statutory requirements, program rules, the agency’s performance standards, and the appropriate authorizing authority.
• Review and approve all contracts prior to circulation to the Section Supervisor, Managing Director, Assistant Director, and grantees for signatures.
• Determine and assess project opportunities, programs, and production goals and adjust resource levels associated with mandatory requirements.
• Lead the design, management, and facilitation of the state annual funding application and rating processes.

Policy alignment and stakeholder engagement

Tasks include:

• Act as a recognized low- and moderate-income weatherization subject matter expert, with a focus on federally funded programs.
• Represent the Weatherization Unit, Energy Division, and the agency at local, state, regional, and national meetings as the federal grants subject matter expert
• Provide expert guidance and consultation to staff, agency leadership, partner programs, executive management, and external stakeholders on the needs of low- and moderate-income communities for housing preservation and improvements across Washington State.
• Present technical program information to internal audiences, external partners, and policymakers to communicate program outcomes and insights.
• Collaborates within the Weatherization Unit and across the Energy Division to ensure that energy policy objectives align with the needs of low- and moderate-income communities.

Staff Management and Supervision

Tasks include:

• Supervise a team of professional staff.
• Oversee all work performed for the federal weatherization programs and other assigned programs.
• Delegate workload responsibilities, priorities, and assignments to staff. Demonstrate effective workload management by delegating responsibilities, establishing clear priorities, and assigning tasks aligned with staff strengths and program needs.
• Provide ongoing coaching and constructive feedback that supports staff performance, skill development, and achievement of program objectives.
• Ensure accuracy, completeness, and compliance by reviewing all federal contract reporting requirements and related communications for alignment with policies and standards.
• Evaluate staff performance and address concerns as necessary. Apply fair and consistent performance evaluation practices, identifying strengths, addressing concerns promptly, and supporting continuous improvement.
• Address and resolve conflicts between staff as they occur.
• Recommend corrective or disciplinary action to Supervisor and Managing Director.
• Encourage staff growth by supporting professional development goals and identifying meaningful opportunities for skill enhancement
• Identify and work with staff to determine training needs. Identifies training needs through observation, performance data, and staff feedback, and collaborates with team members to implement targeted development plans.

Program impact evaluation and communication

Tasks include:

• Collects, analyzes, and reports federal program performance data to support compliance and continuous improvement.
• Support data processing and quality assurance staff by ensuring they have the tools, information, and resources needed to meet program requirements.
• Participate in unit, division, and/or divisional quarterly target reviews and ensure any associated data for the unit is reported accurately and in a timely manner.
• Develop key performance metrics and ensure they are integrated into program and management system tracking processes.
• Compile summary reports of evaluation data to communicate program impacts to participants, funders, legislators, stakeholders, and the general public.
• Apply evaluation findings to recommend policy improvements and alignment opportunities for the Energy Division policy team and agency leadership.
• Prepare executive-level reports, summaries, and briefings for senior leadership upon request.

Cross-Energy Division and Cross-Agency collaboration and workgroup participation

Tasks include:

• Participate in division-wide workgroup opportunities including those that increase federal contract outcome measures, strategic breakthrough initiatives, and other opportunities that align with the duties of this position.
• Provide regular updates to unit staff and management on the work of these cross-division and agency initiatives.
• Provide recommendations and analysis to management on any new initiatives or practices that increase productivity or accuracy for the unit.

Budget and Fiscal Management

Tasks include:

• Manage the budgets for federal Weatherization Program funds and for other assigned programs, track spending, and regularly monitor project fund balances.
• Meet regularly with Budget staff to identify any unallocated funding or additional funding available for obligation
• Assist the Senior Evaluation & Program Supervisor, Managing Director, and Budget Manager in the development of annual federal award budgets and allotments, and assist in the re-appropriation and carryover process.
• Develop systems for contractor authority, invoicing, reasonableness, approval, and processing. Establish fiscal processes and resources for staff in accordance with agency and state policies, rules, and regulations. Incorporate all agency SSI requirements into contract and invoice procedures.
• Provide fiscal information and assistance for unit, division, and agency budget and financial meetings.
• Respond to fiscal information requests from the Governor’s Office, the Legislature, OFM, and Executive Management.

Required Position Qualifications

• A Bachelor’s degree in business, public administration, accounting, or related field (professional-level experience in governmental contracting, program/project management, or accounting may substitute year for year for the degree)
• A graduate degree or advanced degree may substitute for one year of required experience.
• Four years of professional-level experience in community, trade, or economic development with any combination of the following:
  • Federal and state grant and loan administration
  • Program management and evaluation
  • Procurement and contracting
• One or more years’ experience supervising or managing professional staff, including hiring staff, training and development, assigning work, evaluating performance, and taking corrective action.

Preferred/Desired Qualifications

• Three years’ experience managing energy projects or working in the energy sector and/or housing programs, including demonstrated contracting, program management, and technical assistance.
• Two years’ experience navigating and complying with federal and state procurement, contracting, and budgeting policies and practices.
• Experience collaborating with marginalized communities, tribal communities and vulnerable populations
• Advanced-level proficiency in project management software, MS Office Suite, contract management databases, cloud-based productivity tools

Required Position Competencies

• Develops and maintains technical expertise of Commerce program requirements related to contract management, budgeting, invoicing, and compliance. Demonstrates comprehensive knowledge of multiple state and federal requirements for administering grant and loan programs.
• Clearly conveys information and ideas to individuals and groups through a variety of communication modes, including formal presentations and informal discussions. Interprets complex information and communicates facts orally and in writing, using language the audience will best understand. Practices attentive and active listening.
• Strengthens relationships with clients, stakeholders, and co-workers. Handles service issues politely and efficiently, following established procedures to resolve customer problems.
• Identifies and solves problems with effective solutions. Identifies information needed to clarify a situation and seeks information from appropriate sources. Tackles problems with a logical and systematic approach. Takes the initiative to seek input from peers and supervisor to help with problem solving.
• Develops challenging but achievable goals, has excellent follow-through, and approaches challenging tasks and obstacles with a “can-do” attitude. Works with honesty and integrity, keeps commitments, takes ownership of work and one’s own actions, and seeks opportunities for improvement
• Stays focused under pressure, performs duties with minimal supervision, uses time efficiently and effectively to accomplish priorities. Motivates and encourages project team members to persevere through change and adversity, skillfully negotiates competing needs and priorities, and facilitates consensus-based decision-making when appropriate.
• Operates within the organization’s formal and informal structures, builds allies and relationships across the division and agency, seeks to understand others' roles and perspectives, and navigates organizational structure with diplomacy and goodwill.
• Demonstrates a commitment to equity, diversity, and inclusion. Collaborates with and involves others with divergent viewpoints, as well as diverse people and groups, contributing to the development of an environment that is equitable, inclusive, respectful, and cooperative.
• Effectively adjusts to changes in work processes and environment and alters behavior to align with evolving situations. Openly receives new ideas and accepts other perspectives.
• Skilled in the use of computers and database applications. Learns new technology quickly, keeps abreast of changes, uses computers to improve productivity.
• Leads through change and adversity, makes the tough call when needed, builds consensus when appropriate, motivates and encourages others. Able to collaborate and build partnerships, develop work teams, and work effectively with authorizing and external environment. Assesses risk and facilitates problem solving. Interprets complex and technical information and communicates verbally and in writing in a simple and easy-to-understand manner to diverse audiences

Work from Anywhere in Washington State

This position may be located anywhere within Washington State though occasional travel to a Commerce office building or in-state travel to attend events or meetings may be required. If selected, you will need to travel to pick up equipment and receive instruction. Many Commerce employees work remotely or have a hybrid schedule.

This recruitment may be