Waterfront Administrative Coordinator

City-of-Seattle; Seattle (WA); Hybrid; USD 56,000 - 66,000; Full time

Job summary

City of Seattle’s Seattle Center is seeking a detail-oriented Administrative Staff Assistant for a 6-8 month temporary opportunity. This Waterfront-based role provides administrative and operational support, ensuring daily functions run smoothly and budgets are coordinated.

You will coordinate with City Departments and partners, manage records, assist in hiring processes, and help prepare reports for executives and the Mayor. A hybrid work schedule is offered in a fast-paced environment.

Qualifications

• One year of experience in administrative analysis, budget administration or preparation, office management, personnel administration, program administration, or in a closely related field.
• Bachelor's degree in business or public administration, or another closely related field or equivalent experience.
• Experience with financial processing (accounts payable & receivable) and budget processes.

Responsibilities

• Coordinate and lead complex scheduling across City Departments, as well as various partners/stakeholders to the waterfront.
• Data input and management of Waterfront SharePoint, work order system, and communications system.
• Lead on coordination with the waterfront operations management team and HR to develop hiring timelines and administer hiring processes.
• Prepare, coordinate and organize data for the Waterfront Park Performance Standard and annual reporting to Executives, Mayor, and Council.
• Oversee the Waterfront Operations Center and ensure seamless administrative operations.

Skills

Administrative experience

Budget management

Data entry

Education

Bachelor's degree in business or public administration

Tools

Microsoft Office Suite

Adobe Acrobat

SharePoint

Job description

City of Seattle’s Seattle Center is seeking a detail-oriented Administrative Staff Assistant for a 6-8 month temporary opportunity. This Waterfront-based role provides administrative and operational support, ensuring daily functions run smoothly and budgets are coordinated.

You will coordinate with City Departments and partners, manage records, assist in hiring processes, and help prepare reports for executives and the Mayor. A hybrid work schedule is offered in a fast-paced environment.