Water Proposal Manager

HDR, Inc.; Irvine (CA); On-site; USD 103,000 - 140,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid time off

Tuition reimbursement

Job summary

HDR, Inc. in Irvine, California is looking for a Proposal Manager to coordinate proposal efforts across teams in the Water Business Group. You will lead the development of strategic win proposals and prepare teams for interviews, ensuring effective communication with clients. The role requires at least 5 years of experience in industry with strong writing and editing skills. A comprehensive benefits package is offered, including health insurance and a retirement plan. Compensation ranges from $103,000 to $140,000.

Qualifications

• Minimum of 6 years of relevant proposal experience.
• Demonstrated self-starter with strong writing skills.
• Experience in the A/E/C industry preferred.

Responsibilities

• Lead and guide pursuit teams through proposal development.
• Write and edit non-technical content for proposals.
• Prepare and coach interview teams for presentations.

Skills

Strong writing

Editing skills

Strategic marketing communication

Time management

Interpersonal and communication skills

Tools

Microsoft Office

Adobe Creative Cloud

Job description

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world?

We believe water is more than a resource, it's a shared responsibility. As part of our Water Business Group, you'll help shape how communities manage water for generations to come. From delivering safe drinking water and treating wastewater responsibly to developing sustainable water supplies and protecting lives and property through flood control, your work will directly support public health, environmental sustainability, and infrastructure resilience. We bring together experts across disciplines to solve complex challenges with bold thinking and technical excellence. Whether you're modernizing aging systems or pioneering innovative approaches, your contributions will make a meaningful difference in people's lives. This isn't just a job, it's a chance to lead change, drive progress, and leave a lasting legacy.

As a Proposal Manager, you'll sit at the center of some of our most important pursuits and work with our talented technical teams to turn complex ideas into compelling, client-focused stories that win work and make a real difference. This role is ideal for someone who thrives in fast-paced pursuits, enjoys shaping strategy and messaging, and loves bringing structure and momentum to high-visibility efforts. This role will lead pursuit execution from early planning through final delivery, working closely with business development, project managers, and technical experts. Your impact will be felt across proposals, interviews, and client presentations.

Responsibilities

• Lead and guide pursuit teams through capture planning and proposal development, creating and implementing effective win strategies
• Facilitate creation of persuasive proposal and interview materials resulting in messaging that is client-focused, differentiated, and consistent
• Develop and produce proposals, work plans, and schedules and confirm compliance with RFP/RFQ documents
• Write, edit, and refine nontechnical content, translating complex technical concepts into clear, compelling narratives
• Coordinate layouts and graphics in alignment with HDR brand standards and proposal best practices
• Lead proposal reviews (Blue, Red, QC, and final checks), guiding teams through revisions and recovery
• Prepare and coach interview teams, supporting storyboarding, rehearsal, and presentation delivery
• Engage and coordinate technical staff, marketing partners, and subconsultants to keep pursuits moving forward smoothly
• Support client development efforts by aligning proposal execution and messaging with established client strategies
• Maintain accurate pursuit information in HDR business development systems (Oracle/EBS, Oscar)
• Facilitate pursuit debriefs to capture lessons learned and continuously improve competitiveness
• Mentor and support teammates, sharing proposal, marketing, and pursuit best practices
• Other duties as assigned

Preferred Qualifications

• A minimum of 6 years of relevant experience supporting A/E/C proposals or pursuits
• Strong writing, editing, and storytelling skills
• Excellent time management, organizational and strategic marketing communication skills
• Ability to manage multiple priorities and work under tight deadlines with professionalism and diplomacy
• Willingness to travel within the Southern California Area as needed
• Ability to compose documents onscreen and to communicate graphically
• Interface with people both inside and outside the firm including clients and sub-consultants
• Ability to multi-task, prioritize, and work independently as well as in team environments
• Strength in managing multiple deadlines/multi-tasking skills while providing responsive communication
• Excellent interpersonal and communications skills with emphasis on superior persuasive writing, and presentation; Interview coaching ability a plus
• Enjoy working with different personality styles and management levels
• Requires little or no direction in area of specialization
• Positive outlook and attitude
• Experience supporting pursuit planning and proposal development for competitive A/E/C pursuits; Water industry experience a plus
• Deep knowledge of the A/E/C industry's standard approach to procurement of professional services
• Demonstrated experience in writing compelling content based on information from technical staff

Required Qualifications

• A minimum of 5 years relevant industry experience
• Demonstrated "self-starter" with a history of completing projects with limited oversight
• Experience in sales and developing effective win strategies
• Excellent written and verbal communication skills
• Proficient in Microsoft Office applications, including Outlook, Word, Excel and PowerPoint
• Proficient in Adobe Creative Cloud applications, including InDesign

Benefits & Compensation

We provide a comprehensive benefits package that promotes employee ownership, employee health, performance, and success, which includes medical, dental, vision, short and long-term disability, life insurance, an employee assistance program, paid time away, parental leave, paid holidays, a retirement savings plan with employer match, employee referral bonus and tuition reimbursement. The expected compensation range for this position is $103,000 - $140,000 and depends upon skills, experience, education and geographical location. (Stated benefits are for full-time regular positions. Temporary and part-time roles eligible for limited benefits.)

Location

United States-California-Irvine