Waste Coordinator

GrayMar Environmental Services, LLC; Auburn (WA); On-site; USD 65,000 - 90,000; Full time

Job summary

GrayMar Environmental Services, LLC is seeking a Waste Coordinator to oversee daily waste management activities at multiple branches. You will collaborate with Operations, Sales, and the waste services team to ensure safe, compliant handling and routing of waste, including HHW and hazardous materials.

The role requires knowledge of generator status, regulatory and DOT compliance, and the ability to work with DOT and GHD/UPRR partners.

Qualifications

• Strong safety-first approach and compliance with regulations.
• Willingness to travel 5–10% including overnight stays.
• Experience handling hazardous and non-hazardous waste and waste manifests.

Responsibilities

• Oversee day-to-day waste management activities for assigned branches.
• Coordinate with Operations and Sales for waste pickups and deliveries to TSDFs.
• Assist with waste profiling, pricing, and vendor invoicing review.

Skills

Safety mindset

Independent work

Team collaboration

Attention to detail

Written and verbal communication

Education

Bachelor’s degree in chemistry or related science

40-Hour HAZWOPER Certification

Class B CLD license w/ hazmat endorsements

Tools

Waste LINQ

Job description

GrayMar Environmental Services continues to expand its national footprint while remaining firmly grounded in the values that define who we are. We live by Respect, Integrity, Safe Work Practices, Excellence in Service, and a deep sense of Family -a commitment we proudly call RISE through Caring.

We specialize in environmental remediation, health and safety, hazardous materials management, waste disposal, and environmental emergency response. Through comprehensive and sustainable solutions, we help our clients and the communities we serve manage risk, maintain compliance, and protect the environment. Safety is our top priority, and we take pride in our highly skilled, dedicated team that works together to get the job done safely—every time.

At GrayMar, every employee is seen, heard, and valued, not as a number, but a member of our family. Our culture supports continuous learning, professional development, and long-term career growth. We offer a robust benefits package that includes wellness programs, a 401(k) with company matching, spending account options, and comprehensive medical, dental, and vision coverage. We also provide company-paid life and disability coverage (long and short-term), ensuring our employees are supported both in and out of the field.

Inclusion at GrayMar is not just an initiative; it is fundamental to how we innovate and grow. We draw strength from diverse experiences and perspectives and foster an inclusive environment where every voice matters. As we continue to grow nationwide, we remain committed to delivering exceptional service to our customers while building a workplace where people feel safe, supported, and proud to belong.

Position Overview

The Waste Coordinator will oversee and coordinate day-to-day waste management and waste operational activities of their assigned branch(es) under the direction of the General Manager. The Waste Coordinator will work closely with the Waste Services Manager and/or Director of Waste Services to collaborate with Operations, Sales, and the waste services team to ensure all activities are managed safely, efficiently and in compliance with all local, state, and federal agencies. This role will require strong knowledge of overall waste management, generator status, regulatory compliance, and DOT compliance.

Key Responsibilities

• Ensure Health and Safety is the number one goal by following policies, processes, and always acting in a safe manner.
• Proficient use and understanding of Waste LINQ software program to include accurate data entry, preparation and printing of accurate manifests/labels/LDR’s, generating waste reports, and completing job packets for operations.
• Waste profiling management to include generating and submitting accurate profiles to TSDF’s for approval, managing profile amendments/expirations, verifying accurate pricing for approved and active profiles.
• Assist in managing on‑site 10-Day activities, waste storage requirements, applicable inspections and required record keeping.
• Coordinate with Sales and/or Operations for both internal and external customer waste pick‑ups and waste deliveries to TSDF’s to ensure waste is properly routed and in compliance.
• Perform lab packing activities, job walks, accurate waste inventory lists, sampling, waste characterization, assist/accompany drivers to perform complex waste pick‑ups, help support HHW collection events.
• Oversee and assist with branch Non-Haz/VSQG bulking, consolidation, re-packaging, drum in drum out waste programs.
• Work closely with Operations and GMS to ensure all waste generated from ER’s is managed, manifested, labeled, stored, and disposed of properly.
• Work closely with Operations and GHD/UPRR to ensure that all waste activities are timely and efficient, serve as the main point of contact for GHD representatives.
• Perform internal and external audits of Non-Hazardous and Hazardous waste manifests periodically to ensure accuracy and compliance as well as provide applicable training and oversight when needed.
• Assist with reviewing and approving 3rd party transportation and disposal vendor invoices.
• Assist sales and operations teams with high level pricing requests for unique waste streams and/or large RFP projects.
• Perform other related duties as assigned.

Desired Qualifications

• Strong work ethic with a safety-first mindset.
• Ability to work independently or part of a team while managing multiple tasks and deadlines.
• Familiarity with 49CFR 171 and 40 CFR 265 requirements.
• High Level of knowledge with OSHA, DOT and RCRA regulations pertaining to hazardous waste handling and transportation.
• Willing to travel between 5-10% of the time, inclusive of overnight stays.
• Safety oriented mindset with the determination to follow all procedures and policies.
• Experience learning new systems and providing subsequent training for support staff and new employees.
• Excellent writing and verbal communication skills.

Education and Experience Required

• 40-Hour HAZWOPER Certification.
• Bachelor’s degree in chemistry or equivalent science discipline.
• Class “B” CLD license with hazardous materials endorsements preferred.
• Experience with handling, characterizing, packaging, transporting, and manifesting hazardous and non-hazardous waste.
• Comprehensive health benefits coverage after 60 days of full-time employment.
• 401(k) with possible yearly company match.
• Company paid STD, LTD, and life insurance.
• Company paid time off and holidays.
• Career path programs and ongoing company paid training.
• Family culture with positive and safe work environments.

Disclaimer: This job description may not include all assigned duties, responsibilities, or aspects of the job described and may be amended at any time at the sole discretion of GrayMar Environmental Services, LLC.

GrayMar Environmental Services, LLC is an Equal Opportunity Employer. Employment opportunities at GrayMar are based on one’s qualifications and capabilities to perform the essential functions of a particular job. All employment opportunities are provided without regard to race, religion, sex, pregnancy, childbirth or related medical conditions, victims of a QAOV and those with a family member who is a victim of a QAOV, national origin, age, veteran status, disability, genetic information, or any other characteristics protected by law.