Warranty Claims Representative I

AAON, Inc.; Tulsa (OK); On-site; USD 32,000 - 42,000; Full time

Job summary

AAON, Inc. is seeking a Warranty Claims Processor in Tulsa, OK to manage the manual claims process for entry into the warranty website and to maintain warranty paperwork for accurate documentation.

You will deliver excellent customer service and ensure proper claim criteria are met. Responsibilities include entering precise claim data, coordinating with customers and internal teams on RGAs and related billing, and providing clerical support as needed while maintaining high-quality records and

Qualifications

• High School Diploma or GED is required.
• Experience in customer service or related field preferred.
• HVAC industry experience is helpful when handling warranty claims.

Responsibilities

• Deliver a high level of customer service to exceed customer needs.
• Enter accurate, valid, and complete information for warranty claims.
• Collaborate with customers and internal staff on RGA and RGA billing.

Skills

Customer service orientation

Multitasking

Communication (written & verbal)

Calm under pressure

Education

High School Diploma or GED

Job description

Job Description: Manage manual claims process for entry into warranty website. Process and maintain warranty paperwork to ensure proper documentation and criteria for claims.

Primary Duties

Delivers a high level of customer service to exceed customer needs consistently. Enters accurate, valid and complete information for warranty claims. Works with customers and internal staff on RGA and RGA billing. Ensures customer satisfaction and provide professional customer support. Orders entry to provide support to other departments as needed. Assists with any clerical duties.

Job Requirements Education and Experience Requirements

Requires a high school diploma or general education degree (GED); Experience in customer service or a related field, HVAC industry experience helpful.

Knowledge, Skills, and Abilities

Stay calm when customers are stressed or upset. Enter orders to provide support to other departments as needed. Process claims in high volume times. Strong organizational skills. Strong customer communication and customer service orientation Ability to execute multiple tasks simultaneously under time pressure. Ability to communicate effectively in writing and verbally

Essential and Physical Functions

Prolonged periods sitting at a desk and working on a computer. Must be able to lift up to 10 pounds at times. Some travel is expected.

Disclaimer

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at a time with or without notice. This job description is not an exhaustive list of all functions that the employee may be required to perform, and the employee may be required to perform additional functions. The company reserves the right to revise this job description at any time. The employee must be able to perform the essential functions of the position satisfactorily. If requested, reasonable accommodations may be made to enable employees with disabilities to perform the essential functions of the job, absent undue hardship.

At AAON and BASX, we’re driven by a shared commitment to innovation, performance, and sustainability. Since 1988, AAON has been at the forefront of the HVAC industry, delivering cutting-edge solutions for commercial and industrial indoor environments. Since joining forces with AAON in 2021, BASX has built on that foundation with highly engineered, custom solutions for critical environments—including cleanrooms, data centers, and laboratories—where precision and reliability matter most. Together, we design and manufacture highly configurable systems tailored to each application, ensuring our customers achieve exceptional efficiency, performance, and long-term value. Join us in shaping smarter, more sustainable environments for the future.