Warehouse Transfer Administrator

Chadwell Supply; Tampa (FL); On-site; USD 37,000 - 42,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

401K

Paid time off (PTO)

Holidays off

No weekends

Employee discount

Job summary

Chadwell Supply in Tampa, FL is hiring an Administrative Assistant to support sales, branches, and transfer logistics. You will handle email and phone communications, manage order and transfer documentation, and ensure timely processing through SalesPad and Great Plains.

The role emphasizes accuracy, multitasking, and collaboration across departments to maintain smooth branch operations and timely transfers. Full-time daytime schedule; growth opportunities available.

Qualifications

• Must be 18+ with a HS diploma or GED.
• 1–3 years of relevant experience in admin or logistics.
• Transfer or order processing experience is preferred.
• Proficient with emails and phone communications.
• Data entry and document filing/organizational skills.

Responsibilities

• Answer calls from sales, customers, and branches.
• Manage branch emails and respond within 8 hours.
• Assist with transfer order processes and queue management.
• Audit SalesPad queues and expedite orders past deadlines.
• File and scan documents; create reports for transfers.
• Enter data in Great Plains and SalesPad.
• Expedite branch transfer replenishment paperwork and shipments.
• Coordinate daily transfer-related changes with Chadwell teams.

Skills

Data entry

Attention to detail

Multitask

Email management

Office software proficiency

Education

High School Diploma or GED

Tools

MS Office Suite

Great Plains

SalesPad

Job description

Smart, Innovative, and Hard-working? Perfect! We are growing and need the right people with the right mindset. Join our family and find a home where you will enjoy working with your peers, be challenged to work hard, and have some fun in the midst of it all. We are proud to have been named 2026 National Apartment Association Supplier Company of the Year!

Benefits that drive themselves

• $18 - $20/ Hour Based on Experience
• Performance-based quarterly bonuses!
• Full-time, Monday-Friday, 7AM - FINISH (3:30PM).
• Paid Holidays Off and No Weekends!
• We offer medical, dental, vision, life insurance, disability, 401K,104 hours of paid time off accrual, and more!
• Employee Discount Program!
• Long-Term Career Opportunities!Many of our leaders started with Chadwell Supply looking for a job, just like you, but found long-term career opportunities at one of our 30Branches across the Country.
• Recognized as a Top Company in Tampa Bay 8 years running!

Overview

Chadwell Supply is a successful family-owned maintenance supply company with 30 Branches Nationwide. We are currently looking for an enthusiastic, energetic, and detail-minded individual to work as a Chadwell Supply Administrative Assistant.

What you will need

• Be at least 18 years of age.
• A high school diploma or GED.
• 1-3 years of relevant experience.
• Transfer or Order Processing experience
• Logistics and/or 3PL experience and knowledge\
• Experience with emails and phone calls.
• Filing/Paperwork relatedorganizational experience
• Proficient with computers and MS Office Suite
• Data Entry Experience
• Attention to detail
• Ability to multitask

How you will make an Impact

• Answer phone calls from sales personnel, customers, branch employees, and corporate employees.
• Receive and follow up on emails sent to branch email groups to ensure responses occur within 8 hours of an email being sent.
• Assist with the pick ticket and delivery ticket order process and document flow by working with SalesPad order queues.
• Audit and monitor SalesPad queues to ensure the correct order status, identifying and expediting orders that have passed their process deadlines.
• Scan and file documents
• Create and print reports for leads and Transfermanagement.
• Enter data in Great Plains and SalesPad.
• Prepare, communicate, and expedite branch transfer product replenishment paperwork and shipments.
• Compile and complete change processes that occur daily as part of the branch transfer shipping system. This includes computer data entry and communication of changes to Chadwell Branch receiving personnel and other Chadwell Supply departments as required.
• Strive to provide excellent customer satisfaction through prompt and accurate product selection, checking, and preparation of transfer paperwork and documents in addition to communication with company personnel
• Assist with product selection and transfer product packaging and palletization to ensure order pulling and shipment efficiency and accuracy.
• Ensure that all transfer shipments are accurately recorded and tracked in the Chadwell Supply computer operating system.
• Responsible for working with management on transfer shipment process changes as needed.
• Assist management with product pulled and shipped records and identify any unusual occurrences.
• Ensure all transfer shipments are accurately recorded and tracked.
• Compile and complete daily change processes as part of the branch transfer shipping process.
• Assist the Transfer Manager with the printing of Transfer P.O.s.
• Other duties as assigned