Warehouse Office Coordinator

Safeway; Spokane (WA); On-site; USD 40,000 - 52,000; Full time

Job summary

Albertsons Companies is seeking an organized Administrative Support role based in Spokane, WA. The position involves handling general reception duties, scheduling trailer appointments, and managing in-house market inventory.

You will prepare reports, assist with data gathering, and support multiple departments with clerical tasks. Strong customer service, communication, and numeric skills are required for success.

Qualifications

• Proficient in office skills with a strong emphasis on Microsoft Office Suite.
• Experience managing multiple and high-level priorities.
• Ability to prioritize work assignments to complete tasks timely and accurately.
• Strong oral and written communication skills.
• Significant customer service experience with interpersonal skills.
• Discretion handling confidential information.
• Strong numerical aptitude and attention to detail.
• Knowledge of company operations and procedures.
• Strong technical and business vocabulary.
• Good analytical and problem-solving skills.
• Team-oriented with ability to work across teams.

Responsibilities

• General Reception tasks - direct incoming calls, take messages and relay.
• Schedule incoming trailer appointments for all departments.
• Manage inventory for in-house market.
• Prepare outgoing and special reports with data from various sources.
• Identify problems and gather information for review.
• Log and obtain signatures for basic billing documents.
• Coordinate luncheons and set up/tear down for business meetings.
• Assist in development of presentation materials.
• Support small projects as assigned by departments.
• Perform scanning and other general administrative tasks.
• Other duties as assigned.

Skills

Microsoft Office

Customer service

Communication

Data entry

Scheduling

Tools

Microsoft Excel

Microsoft PowerPoint

Outlook

Job description

About The Company

Albertsons Companies is at the forefront of the revolution in retail. With a fixation on raising the bar with innovation and building belonging through our culture, our team is rallying our company around a unique purpose: to create joy around each table and inspire a healthier tomorrow for every community.

Albertsons Companies is one of the largest food and drug retailers in the United States, with over 2,200 stores in 34 states and the District of Columbia. Our well‑known banners include Albertsons, Safeway, Vons, Jewel-Osco, Shaw's, Acme, Tom Thumb, Randalls, United Supermarkets, Pavilions, Star Market, Haggen, Carrs, Kings Food Markets, and Balducci's Food Lovers Market. We support our stores with 22 distribution centers and 17 manufacturing plants.

Bring Your Flavor

Building the future of food and well‑being starts with you. Join our team and bring your best self to the table.

#bringyourflavor

Key Responsibilities Include, But Are Not Limited To

• General Reception tasks - direct incoming calls, take messages to relay, answer questions, etc.
• Schedule incoming trailer appointments for all departments.
• Manage inventory for in house market.
• Prepare outgoing and special reports while obtaining necessary data and information from various sources
• Identify problems and conduct research necessary to assemble information for review
• Log and attain signatures for basic billing documents
• Coordinate employee luncheons, set up and tear down of lunches, dinners for business meetings
• Assist in the development of presentation materials.
• Assist with and/or assume responsibility for a variety of small projects as assigned by a variety of departments
• Perform scanning and other general administrative tasks
• Other duties as assigned.

Qualifications

• Proficient in office skills with a very strong emphasis on Microsoft Office Suite software skills (i.e. Word, Excel, PowerPoint, Outlook)
• Considerable experience managing multiple and high-level priorities simultaneously is required at this level
• Must be able to prioritize work assignments to complete tasks timely and accurately
• Strong communication skills; oral and written
• Significant customer service experience, utilizing strong interpersonal skills required
• Confidential in nature, ability to handle sensitive information with discretion
• Strong aptitude with numbers, attention to detail
• Detailed knowledge of company operations, organizational procedures and personnel
• Thorough knowledge of technical and business vocabulary
• Good analytical and problem-solving skills
• Strong Team Player – ability to work with multiple team members on a variety of assignments

What is it like at Albertsons?

Our 290,000 associates have a passion for great service and building lasting relationships with our customers. Through a companywide focus on innovation, we are continually enhancing our digital and product offerings, making it easy for customers to get what they need, wherever they are.

Albertsons is an Equal Opportunity Employer

This Company is an Equal Opportunity Employer, and does not discriminate on the basis of race, gender, ethnicity, religion, national origin, age, disability, veteran status, gender identity/expression, sexual orientation, or on any other basis prohibited by law. Consistent with applicable state and local law, the Company will consider for employment qualified applicants with arrest and conviction records.

We endeavor to make this site accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact us at 1-888-255-2269(option #4)

The above statements are intended to describe the general nature of work performed by the associate(s) in this job. Specific duties and responsibilities may vary by position.