Warehouse & Logistics coordinator M-F 10am-6:30pm

564 Marken LLP; Philadelphia (Philadelphia County); On-site; USD 42,000 - 64,000; Full time

Job summary

UPS Healthcare Precision Logistics is hiring a Warehouse & Logistics Coordinator to support daily warehouse operations, inventory tracking, and logistics workflows. You will collaborate with transportation partners and internal teams to prepare, process, and track shipments while upholding safety and quality standards.

You will monitor shipments, coordinate with carriers, and manage packaging, equipment, and documentation to ensure timely delivery.

Qualifications

• Must be a U.S. citizen or legally authorized to work in the U.S.

Responsibilities

• Operations Support: Support daily warehouse operations and coordinate closely with logistics and operations teams on incoming and outgoing shipments.
• Shipment Monitoring: Utilize technology and tracking software to monitor, manage, and control shipment movements and delivery statuses.
• Logistics Coordination: Collaborate with logistics service providers, carriers, and regional branch facilities to schedule and arrange efficient shipment solutions.
• Packaging & Equipment Preparation: Prepare, assemble, and manage specialized packaging, temperature-monitoring equipment, and tracking devices according to SOPs.
• Dispatch & Fleet Coordination: Coordinate and dispatch drivers for pickups and deliveries, verifying adherence to schedules and proper documentation.
• Regulatory Compliance: Assist with regulatory requirements to ensure full compliance for all domestic, import, and export shipments.
• Carrier Booking: Book freight shipments with airlines and third-party logistics providers to determine optimal routing and cost efficiency.
• Freight Handling & Storage: Ensure proper storage, handling, and staging of goods within the warehouse facility.
• Packing & Labeling: Label, package, and stage shipments for export/dispatch; meet dispatch cut-off times.
• Data & Inventory Entry: Maintain entries in the Warehouse Management System (WMS) documenting milestones (departure, transit, arrival, customs clearance).
• Communication & Pre-Alerts: Issue pre-shipment alerts to destination facilities and service partners with confirmation of receipt and instructions.
• Inspection & Tracking: Perform pre- and post-dispatch checks and follow up with transport agents on delays.
• Escalation: Escalate issues to warehouse management promptly.

Job description

Before you apply to a job, select your language preference from the options available at the top right of this page. Explore your next opportunity at a Fortune Global 500 organization. Envision innovative possibilities, experience our rewarding culture, and work with talented teams that help you become better every day. We know what it takes to lead UPS into tomorrow—people with a unique combination of skill + passion. If you have the qualities and drive to lead yourself or teams, there are roles ready to cultivate your skills and take you to the next level.

Job Description: Together, we are Marken, UPS Healthcare Precision Logistics. As the clinical and advanced therapy part of UPS Healthcare, we reach patients faster, with greater scalability and access to new pathways throughout the supply chain. With our One UPS advantage and comprehensive service portfolio, including Polar Speed's in-network pharmacies, we are optimally positioned to keep our clients competitive in an increasingly complex market.

As a Warehouse & Logistics Coordinator, you will support daily warehouse operations, inventory tracking, and logistics workflows. You will collaborate with transportation partners and internal departments to prepare, process, and track shipments, ensuring high standards of quality, safety, and client satisfaction.

Main Duties and Responsibilities

• Operations Support: Support daily warehouse operations and coordinate closely with logistics and operations teams on incoming and outgoing shipments.
• Shipment Monitoring: Utilize technology and tracking software to monitor, manage, and control shipment movements and delivery statuses.
• Logistics Coordination: Collaborate with logistics service providers, carriers, and regional branch facilities to schedule and arrange efficient shipment solutions.
• Packaging & Equipment Preparation: Prepare, assemble, and manage specialized packaging, temperature-monitoring equipment, and tracking devices according to Standard Operating Procedures (SOPs).
• Dispatch & Fleet Coordination: Coordinate and dispatch drivers for pickups and deliveries, verifying adherence to schedules and proper documentation.
• Regulatory Compliance: Assist with regulatory requirements to ensure full compliance for all domestic, import, and export shipments.
• Carrier Booking: Book freight shipments with airlines and third-party logistics providers to determine optimal routing and cost efficiency.
• Freight Handling & Storage: Ensure proper storage, handling, and staging of goods within the warehouse facility.
• Packing & Labeling: Label, package, and stage shipments for export/dispatch; perform physical handling and heavy lifting as needed to meet strict dispatch cut-off times.
• Data & Inventory Entry: Maintain accurate entries in the Warehouse Management System (WMS), documenting key operational milestones (departure, transit, arrival, and customs clearance).
• Communication & Pre-Alerts: Issue pre-shipment alerts to destination facilities and service partners, ensuring written confirmation of receipt and special instructions.
• Inspection & Tracking: Perform pre- and post-dispatch shipment checks and follow up directly with transport agents in the event of delays or disruptions.
• Escalation: Escalate operational issues, delays, or inventory discrepancies to warehouse management in a timely manner.

Employee Type: Permanent UPS is committed to providing a workplace free of discrimination, harassment, and retaliation.

Other Criteria

UPS is an equal opportunity employer. UPS does not discriminate on the basis of race/color/religion/sex/national origin/veteran/disability/age/sexual orientation/gender identity or any other characteristic protected by law.

Basic Qualifications

• Must be a U.S. Citizen or National of the U.S., an alien lawfully admitted for permanent residence, or an alien authorized to work in the U.S. for this employer.

In 1907, two teenage entrepreneurs in a Seattle basement started with a $100 loan and created what would become the world’s largest package delivery service. Today, operating in more than 220 countries and territories, UPS is committed to moving our world forward by delivering what matters. UPS and its more than 500,000 UPSers around the globe are a transportation and logistics leader, offering innovative solutions to customers, big and small. UPS understands and appreciates its responsibility to help build safe, stronger and more resilient communities founded on justice and economic opportunity for all, supported by a healthy, sustainable global environment.