Warehouse/Inventory Operation Lead

Network Datacom Solutions; Houston (TX); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Bonus based on performance

Company parties

Dental insurance

Health insurance

Paid time off

Vision insurance

Job summary

Network Datacom Solutions in Houston, TX seeks a Warehouse & Inventory Operations Lead to own daily warehouse operations, manage equipment inventory, and oversee ERP transactions for service orders.

The role emphasizes independence, proactive process improvement, and close collaboration with the remote Procurement Manager to ensure equipment availability for scheduled jobs.

Qualifications

• Experience in warehouse operations, inventory control, logistics, or equipment management.
• Strong organizational skills, attention to detail, and ability to work independently.
• Experience using ERP, inventory, or warehouse management software.
• Ability to accurately process equipment allocations and inventory transactions.
• Comfort with computers, spreadsheets, and electronic records.
• Clear communication, sound judgment, and hands-on approach to handling equipment.

Responsibilities

• Maintain accurate physical and ERP records of equipment, materials, tools, and supplies.
• Allocate equipment to service orders and jobs.
• Record inventory movements, transfers, adjustments, and allocations.
• Conduct cycle counts and investigate discrepancies.
• Maintain inventory locations and availability information.
• Prepare, verify, and stage equipment for upcoming service jobs.
• Assign equipment to the correct service order in the ERP before release to field personnel.
• Document equipment issued and track status through the job cycle.
• Verify returned items against original allocations and inspect condition and completeness.
• Process returns in the ERP, restore equipment to designated locations, and follow up on missing or damaged items.
• Receive incoming equipment, materials, and supplies physically and in the ERP.
• Match deliveries to purchase orders and packing slips; identify shortages, damage, and errors.
• Label, organize, and store received items promptly so they are available for service jobs.
• Coordinate receiving discrepancies with the Procurement Manager.
• Own warehouse cleanliness, safety, organization, and day-to-day functionality.
• Maintain designated, labeled areas for incoming shipments, staged jobs, returns, and damaged items.
• Improve layouts and processes to reduce misplaced equipment, wasted handling, and search time.
• Identify and resolve warehouse issues proactively without constant direction.
• Process and ship and track RMA equipment.
• Work closely with the remote Procurement Manager on shortages, upcoming needs, and delivery priorities.
• Provide accurate stock information and assist with tracking purchase orders and backorders.
• Serve as the on-site contact for procurement-related warehouse matters.
• Create and issue emergency purchase orders in the ERP when needed, following purchasing authorization and approval procedures.
• Coordinate with operations and field personnel to ensure materials are ready for scheduled jobs.
• Review upcoming service orders to anticipate shortages or equipment conflicts.
• Communicate equipment availability, missing items, and inventory concerns before they delay work.
• Assist with any other tasks such as hotspot material when needed
• Assist with scheduling and tracking of vehicle maintenance of service trucks.

Skills

Warehouse operations

Inventory control

Logistics management

Equipment management

Organizational skills

Attention to detail

Independent work

ERP experience

ERP/WMS software

Equipment allocations

Inventory transactions

Computers & spreadsheets

Communication

Problem solving

Job description

Benefits

• Bonus based on performance
• Company parties
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Warehouse & Inventory Operations Lead

Department: Operations | Location: Houston, Texas

Employment Type: Full-Time | Reports To: Operations Management

No direct reports

Position Summary

We are seeking a highly organized, detail-oriented, and self-motivated Warehouse & Inventory Operations Lead to take ownership of daily warehouse operations, equipment inventory, and job-related material management in a small, service-oriented company.

This hands-on position manages both physical inventory and the corresponding ERP transactions, including receiving, allocating equipment to service orders, checking equipment out to jobs, and accurately processing returns. The successful candidate works independently, improves processes proactively, and coordinates closely with our remote Procurement Manager.

Key Responsibilities

Inventory Management & ERP Accuracy

• Maintain accurate physical and ERP records of equipment, materials, tools, and supplies.
• Allocate equipment and materials to the correct service orders and jobs.
• Record inventory movements, transfers, adjustments, and job allocations promptly.
• Conduct cycle counts, reconcile discrepancies, and investigate missing or incorrectly assigned equipment.
• Maintain clearly identified inventory locations and accurate availability information.

Equipment Check-Out & Check-In

• Prepare, verify, and stage equipment for upcoming service jobs.
• Assign equipment to the correct service order in the ERP before release to field personnel.
• Document equipment issued and track its status through the job cycle.
• Verify returned items against original allocations and inspect condition and completeness.
• Process returns in the ERP, restore equipment to designated locations, and follow up on missing or damaged items.

Receiving & Inventory Processing

• Receive incoming equipment, materials, and supplies physically and in the ERP.
• Match deliveries to purchase orders and packing slips; identify shortages, damage, and errors.
• Label, organize, and store received items promptly so they are available for service jobs.
• Coordinate receiving discrepancies with the Procurement Manager.

Warehouse Organization & Efficiency

• Own warehouse cleanliness, safety, organization, and day-to-day functionality.
• Maintain designated, labeled areas for incoming shipments, staged jobs, returns, and damaged items.
• Improve layouts and processes to reduce misplaced equipment, wasted handling, and search time.
• Identify and resolve warehouse issues proactively without constant direction.
• Process and ship and track RMA equipment

Procurement Coordination & Purchasing Support

• Work closely with the remote Procurement Manager on shortages, upcoming needs, and delivery priorities.
• Provide accurate stock information and assist with tracking purchase orders and backorders.
• Serve as the on-site contact for procurement-related warehouse matters.
• Create and issue emergency purchase orders in the ERP when needed, following purchasing authorization and approval procedures.

Service Operations Support

• Coordinate with operations and field personnel to ensure materials are ready for scheduled jobs.
• Review upcoming service orders to anticipate shortages or equipment conflicts.
• Communicate equipment availability, missing items, and inventory concerns before they delay work.
• Assist with any other tasks such as hotspot material when needed
• Assist with scheduling and tracking of vehicle maintenance of service trucks.

Required Qualifications

• Experience in warehouse operations, inventory control, logistics, or equipment management.
• Strong organizational skills, attention to detail, and demonstrated ability to work independently.
• Experience using ERP, inventory, or warehouse management software.
• Ability to accurately process job-level equipment allocations and inventory transactions.
• Comfort with computers, spreadsheets, and electronic records.
• Clear communication, sound judgment, and hands-on willingness to receive, move, stage, and organize equipment.

Preferred Qualifications

• Experience in field service or job-based equipment inventory.
• Experience with check-in/check-out tracking, serialized equipment, and inventory reconciliation.
• Familiarity with purchase orders, receiving, and procurement coordination.
• Background in industrial, construction, electrical, mechanical, or service-related businesses.

Ideal Candidate

Highly organized; a self-starter; detail-oriented; accountable; comfortable with ERP systems; efficiency-minded; and proactive in communicating with procurement, operations, and field teams.

Performance Expectations

• Physical inventory consistently matches ERP records.
• Equipment is accurately assigned, checked out, tracked, and returned by service order.
• Incoming items are verified, received in the ERP, and stored promptly.
• The warehouse remains clean, organized, labeled, and efficient.
• Materials are staged and available for scheduled service work.
• Shortages and purchasing needs are communicated early, and processes improve over time.

What Success Looks Like

The right person takes ownership of the warehouse as if it were their own operation. They know what equipment is available, where it is located, which job it is assigned to, and whether it has been returned. They maintain accurate ERP records, anticipate upcoming needs, and resolve issues before they affect field operations.