Warehouse Coordinator

Showroom; Hayward (CA); On-site; USD 33,000 - 39,000; Full time

Benefits offered by this job

Competitive salary

Medical, dental, and vision plans

Paid time off and company holidays

Professional development opportunities

Job summary

Vesta Home, the Showroom Group, is seeking a Warehouse Coordinator onsite in Hayward, CA. You will split time between warehouse (50%), logistics (20%), and cross-functional coordination (30%), handling inbound shipments, inventory, and daily delivery operations.

This full-time role requires 2+ years in logistics or dispatch, plus strong Excel/Google Workspace skills and solid organizational and communication abilities.

Qualifications

• 2+ years of experience in logistics, operations, or dispatch administration.
• Proficiency in Microsoft Excel, Google Workspace, and logistics systems.
• Excellent organizational and communication skills.
• Ability to manage priorities in a fast-paced environment.
• Strong attention to detail and process follow-through.
• Spanish language proficiency is a plus.
• Onsite availability at Vesta's Hayward facility.

Responsibilities

• Serve as the point of contact for incoming carriers and manage unloading schedules.
• Maintain inventory of warehouse supplies and consumables.
• Coordinate supply ordering and monitor replenishment across departments.
• Support warehouse organization and cleanliness, including layout updates.
• Assist in coordinating inbound and outbound material flow and communication with delivery teams.
• Provide early-day dispatch coverage as assigned by the Director of Operations.
• Track and report on delivery trip status, including incomplete or miscategorized trips.
• Log recurring delivery issues and elevate as needed.
• Compile daily and weekly logistics performance reports.
• Record and track operational misses and support issue resolution with logistics and warehouse leadership.
• Draft and maintain SOPs across operations and logistics teams.
• Support onboarding and coordination of team members across both warehouse and logistics functions.

Skills

Organizational skills

Communication skills

Prioritization

Attention to detail

Spanish

Tools

Microsoft Excel

Google Workspace

Logistics systems

Job description

Department: Operations
Reports To: Operations Manager
Location: Onsite – Hayward, CA
Employment Type: Full-Time
Pay Range: $24.00 - $28.00

Company Overview

Vesta Home (dba Showroom Group) is changing the way that homes are marketed--and furniture is sold. We're obsessed with the client experience for our full-service offerings: interior design, luxury staging, elevated furniture rentals and custom furniture production, fueled by our proprietary technology and logistics expertise.

Founded in 2017, our team of 50+ designers creates thoughtful, stunning interiors for residential, commercial and hospitality projects. We proudly partner with top realtors, developers, the design trade and personalities on some of the most prestigious properties on the high-end market; chances are, you've seen our interiors in major design magazines as well as shows like Bravo's Million Dollar Listings and Netflix's Selling Sunset.

The #1 home staging brand in the country, Vesta's design and local market depth in Los Angeles, New York, San Francisco and South Florida helps to sell multimillion-dollar properties faster and above ask and allows buyers to seamlessly move into beautiful furnished spaces. The company's interior design and custom furniture services are available worldwide.

Our Core Values:

• Get it done!: We have a bias toward action, balancing grit with smart work to accomplish our goals. We see business challenges as opportunities, always bringing forth solutions, and believe no challenge is too great to solve collectively.
• Design excellence: We believe exceptional design is a function of continuous improvement, and apply this purity of purpose to our process, products and people.
• Execute in partnership, and with pride: We rise by lifting others and are most successful when our clients and colleagues are successful as well. Our team is self-motivated and committed to leading others to achieve our collective goals.
• Invest in growth: We approach business with an entrepreneurial spirit. We are intensely focused on progress, believing profitable growth is the path forward. We "invest, not spend," valuing impact and the efficient achievement of results.
• Own the Outcome: We develop the most talented people, empowering them to offer a world-class experience to our clients. We deliver inspiring design in a reliable, organized and consistent manner that our clients and team can trust. We do this with a fanatical attention to detail, expecting perfection but accepting excellence.

Position Summary

The Warehouse Coordinator will support both warehouse and logistics operations, with approximately 50% of their time dedicated to warehouse responsibilities, 20% to logistics functions, and 30% supporting broader operational alignment between the two. This role is responsible for receiving inbound shipments, maintaining warehouse supply inventory, managing administrative coordination across departments, and supporting the smooth execution of daily delivery operations.

This is an onsite role intended for individuals who are highly organized, detail-oriented, and able to support cross-functional teams in a fast-paced environment.

Warehouse Operations (50%)

• Serve as the point of contact for incoming carriers and container deliveries; assign dock doors and manage unloading schedules
• Maintain and manage inventory of warehouse supplies and consumables
• Coordinate supply ordering and monitor replenishment needs across departments
• Support warehouse organization and cleanliness, including layout updates and racking coordination
• Assist in coordinating inbound and outbound material flow and communication with delivery teams

Logistics Support (20%)

• Provide early-day dispatch coverage as assigned by the Director of Operations
• Track and report on delivery trip status, including incomplete or miscategorized trips
• Log recurring delivery issues and elevate as needed

Cross-Functional Coordination (30%)

• Compile daily and weekly logistics performance reports
• Record and track operational misses and support issue resolution with logistics and warehouse leadership
• Assist in drafting and maintaining Standard Operating Procedures (SOPs) across operations and logistics teams
• Support onboarding and coordination of team members across both warehouse and logistics functions
• Manage warehouse-related administrative tasks to support execution and compliance
• Track attendance and maintain meal waiver documentation for assigned team members

Qualifications

• 2+ years of experience in logistics, operations, or dispatch administration
• Strong proficiency in Microsoft Excel, Google Workspace, and logistics systems
• Excellent organizational and communication skills
• Ability to manage priorities in a fast-paced environment
• Strong attention to detail and process follow-through
• Spanish language proficiency is a plus
• Onsite availability required at one of Vesta's operational facilities

• Competitive salary based on experience and location
• Comprehensive medical, dental, and vision plans
• Paid time off and company holidays
• Opportunities for professional development and growth

Vesta is an equal opportunity employer. We are committed to fostering an inclusive workplace and welcome candidates from all backgrounds. All employment decisions are made without regard to race, color, religion, gender, sexual orientation, age, disability status, or any other characteristic protected by law.