Warehouse Associate I

Ascend Staffing; Alexandria (VA); On-site; USD 21,000 - 29,000; Full time

Job summary

Ascend Staffing is seeking a Warehouse Associate I in the Alexandria area. This role combines administrative support with warehouse duties, including data entry, shipments coordination, and documentation accuracy.

The position requires at least one year in a similar role, proficiency with ERP systems (NetSuite preferred), and strong organizational and communication skills. Monday–Friday, 5:00 a.m.–1:30 p.m. shift, with a 60% admin and 40% warehouse workload.

Qualifications

• At least 1 year in a similar role.
• Experience with ERP or ordering system (NetSuite preferred).
• Proficiency in Microsoft Office Suite.
• Working knowledge of accounts payable functions.

Responsibilities

• Issue PO for warehouse and plant consumables and supplies.
• Follow up with vendors for confirmations, COAs, packing lists, and BOLs.
• Schedule material transfers from 3PL providers.

Skills

ERP experience

MS Office

Accounts payable

Forklift operation

Data entry

Communication

Bilingual

Tools

NetSuite

Job description

Job Position: Warehouse Associate I

Pay Rate: $18.00/hr

Shift: Warehouse associate I 1st

Description: Warehouse Administrative Support
Work schedule
Monday–Friday, 5:00 a.m.–1:30 p.m.,
Work allocation
60% administrative duties and 40% warehouse duties
Position Summary
This position provides administrative and operational support for warehouse shipping and receiving. The role works closely with the Warehouse Manager to maintain accurate documentation, coordinate shipments, and keep daily operations running smoothly. Responsibilities include data entry, reporting, and maintaining records for inventory, inbound and outbound freight, and compliance. The position requires a strong understanding of warehouse processes and the ability to communicate effectively with drivers, vendors, and internal teams.
Job Responsibilities
Issue purchase orders for warehouse and factory consumables, office and breakroom supplies, and other plant needs.
Follow up with vendors to obtain order confirmations, certificates of analysis (COAs), digital packing lists, and bills of lading (BOLs).
Schedule raw material transfers from third-party logistics (3PL) providers.
Work with Accounts Payable to verify that invoices and receipts match and resolve discrepancies with minimal disruption to operations.
Coordinate with vendors, Quality Assurance, and Accounting to process returns and obtain credits.
Work with Inventory Control and Receiving to assess plant needs.
Use NetSuite to adjust purchase orders and receipts and prepare schedules and reports.
Perform other duties as assigned.
Required Experience and Skills
At least one year of experience in a similar role.
Demonstrated experience using an ERP or ordering system.
Proficiency in Microsoft Office Suite.
Working knowledge of accounts payable functions.
Forklift operating experience.
Excellent organizational, written, and verbal communication skills.
Ability to complete tasks quickly.
Preferred Qualifications
NetSuite experience is strongly preferred.
Bilingual skills are a plus.