Warehouse Administrator

Old World Industries, LLC.; Bolingbrook (IL); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401(k) with company match

Life insurance and AD&D

Identity theft insurance

Disability insurance

Flexible spending account

Health savings account

Employee assistance program

Paid time off and holidays

Additional voluntary benefits

Job summary

Old World Industries, LLC. is seeking a Warehouse Administrator in Bolingbrook, IL to manage zone tracking, report generation, and data collection.

You will schedule equipment maintenance, coordinate supplies, and handle vendor invoice reconciliation while maintaining SOP updates in the QMS. The role requires 1–2 years of office/administrative experience, strong communication, time-management, and the ability to work collaboratively in a fast-paced warehousing environment.

Qualifications

• High school diploma or GED required.
• One to two years of office or administrative experience preferred.
• Strong written and verbal communication skills.
• Proficiency in SAP and Excel.
• Bilingual skills preferred.

Responsibilities

• Identify and resolve zone tracking issues and assist with data collection and reporting.
• Schedule equipment maintenance and coordinate supplies.
• Process and reconcile vendor invoices.
• Upload updated SOPs to QMS and maintain documentation.
• Participate in daily/weekly meetings with the supervisor.

Skills

Administrative experience

Data reporting

Time management

Communication skills

Team player

Education

High school diploma or GED

Tools

SAP

Excel

Job description

POSITION PURPOSE

The Warehouse Administrator role is to identify and resolve zone tracking issues, assist with reporting & data collection, scheduling equipment maintenance, coordinating supplies, processing/reconciliation of vendor invoices, and uploading new or updated SOP's to QMS.

DUTIES, TASKS AND RESPONSIBILITIES

• Zone Tracking Management
  • Creating Timely User Access
  • SAP & Report Zone Data Audit
  • Process training
  • Daily / weekly status meetings with Supervisor
• Equipment Maintenance Scheduling
  • Forklift or EPJ repairs
  • HVAC
  • Stretch wrapper or baler
  • Recycling
  • Fire extinguisher and eye wash stations
• Report Generation/Data Collection
  • Forklift & EPJ miles/hour data report
  • Status report data collection (shipping, special projects, receiving, etc.)
  • Recycling data reports
  • Daily/Weekly warehouse maintenance & attendance checklists
• Office & Warehouse Supply Coordination
  • Track office and warehouse supply inventory
  • Research cost saving options (where applicable)
  • Process indirect PO's
  • Credit card reconciliation
• ISO Procedures
  • Format new or updated standard operating procedures (SOPs)
  • Review of new or updated SOPs with Operations Manager
  • Submit new or updated standard operating procedures (SOPs) into QMS

SKILLS & QUALIFICATIONS

• High school diploma or GED required
• One to two years of office or administrative experience preferred
• Strong written and verbal communication skills
• Proficiency in SAP and Excel
• Bilingual skills preferred
• Strong time-management, communication, and organizational skills
• Dependable, collaborative team player

This opportunity offers a competitive benefits package including:

• Medical, dental, and vision coverage with wellness benefits
• Company-matching 401(k) plan
• Company-paid life insurance and accidental death & dismemberment benefits
• Company-paid identity theft insurance
• Company-paid disability
• Flexible spending and health savings accounts
• Company-paid employee assistance program
• Paid time off and paid holidays
• Additional benefits included: voluntary life insurance, legal benefits, critical illness, accident insurance, hospital indemnity insurance, and pet insurance

Old World Industries is among the largest privately held companies competing in the automotive aftermarket today. Built upon a 50-year history of ingenuity, the Northbrook, Illinois-based company is transforming the automotive, commercial and chemical industries that keep the world moving forward. Old World's brands include a full line of PEAK Performance Automotive Aftermarket Products including Antifreeze/Coolant, Washer Fluid, Lighting and Wiper Blades; BlueDEF Diesel Exhaust Fluid and Equipment; FINAL CHARGE PRO-SERIES Heavy Duty Extended Life Coolant, Fleet Charge SCA Precharged Heavy Duty Coolant and Thermal Charge Heat Transfer Fluid.