Ward Clerk; Full-time, Evening, Med/Surg - UNIT 1, MMMC

Kaiser Permanente; Wailuku (HI); On-site; USD 36,000 - 37,000; Full time

Job summary

Kaiser Permanente in Hawaii, Wailuku, seeks an Entry Level Unit Clerk to support patient care and unit functioning. Under supervision, perform clerical tasks, answer calls, schedule appointments, and process orders with attention to safety and accuracy.

Responsibilities include managing nurse calls, handling lab reports, assisting with medication pickups, and maintaining supply par levels. Requires Medical Terminology coursework and BLS within 1 month of hire.

Qualifications

• Post high school coursework in Medical Terminology or equivalent related experience.
• Basic Life Support within 1 months of hire from American Heart Association.
• Demonstrated knowledge of and skill in conflict resolution, decision making, customer service, influence, interpersonal relations, oral communication, problem solving, teamwork, written communication, organizational skills, time management, and initiative.

Responsibilities

• Answers phone(s) on Unit and manages calls appropriately. Takes phone reports from Lab, Diagnostic Imaging, and other Departments accurately, and delivers to proper nurse.
• Calls and schedules clinic appointments for patients who need help, when directed by RN/LPN.
• Refers all calls from physicians to appropriate nursing staff.
• Uses systems to assist with the processing of orders. Verifies ADT information. Uses manual system when computer is down.
• Answers PTS and keeps station ready and available. Retrieves meds and supplies and delivers to proper place/person.
• Reports maintenance problems immediately.
• Maintains inventory of Unit supplies. Orders non-stock items as directed. Orders stock items to maintain par level.
• Transport/arranges for transport of supplies and equipment between Units or Departments as needed.
• Xeroxes and processes charts and other documents as directed by Supervisor or RN.
• Communicates ADT information to Admitting Department and Shift Supervisor/Bed Control.
• Answers nurse call console and refers patient calls to appropriate person. Picks-up blood/blood products from Lab as directed by RN.
• Picks-up non-controlled medications from Pharmacy. Picks-up supplies/equipment from other Departments.
• Calls acuity forecast to Staffing Office by designated times. Tallies and completes daily Acuity Sheets. Calls updated acuity.
• Completes additional tasks on individual Units per standards/procedures or Supervisor instructions.
• _functions with awareness of safety principles/standards as defined by Hospital_
• Completes request forms/orders entry for diagnostic tests, consultations, referrals. Schedules special tests with in-house and outside agencies and documents appointment.

Skills

Conflict resolution

Customer service

Time management

Communication

Teamwork

Problem solving

Oral communication

Written communication

Organizational skills

Education

Post high school coursework in Medical Terminology or equivalent related experience

Job description

Job Summary

Under direct or indirect supervision of supervisor, contributes to patient care by performing clerical and non-professional tasks directly and indirectly related to patient care and unit functioning. Is responsible and accountable for tasks delegated.

• Answers phone(s) on Unit and manages calls appropriately. Takes phone reports from Lab, Diagnostic Imaging, and other Departments accurately, and delivers to proper nurse. Calls and schedules clinic appointments for patients who need help, when directed by RN/LPN. Refers all calls from physicians to appropriate nursing staff.
• Uses systems to assist with the processing of orders. Verifies ADT information. Uses manual system when computer is down.
• Answers PTS and keeps station ready and available. Retrieves meds and supplies and delivers to proper place/person. Reports maintenance problems immediately.
• Uses systems to support nursing and unit staff. Uses manual system when computer is down.
• Maintains inventory of Unit supplies. Orders non-stock items as directed. Orders stock items to maintain par level. Transport/arranges for transport of supplies and equipment between Units or Departments as needed.
• Xeroxes and processes charts and other documents as directed by Supervisor or RN.
• Communicates ADT information to Admitting Department and Shift Supervisor/Bed Control.
• Answers nurse call console and refers patient calls to appropriate person. Picks-up blood/blood products from Lab as directed by RN. Picks-up non-controlled medications from Pharmacy. Picks-up supplies/equipment from other Departments.
• Calls acuity forecast to Staffing Office by designated times. Tallies and completes daily Acuity Sheets. Calls updated acuity. Completes additional tasks on individual Units per standards/procedures or Supervisor instructions.
• Uses systems to assist physicians. During computer downtime, transcribes physicians orders to appropriate medical record and other forms accurately. Completes request forms/orders entry for diagnostic tests, consultations, referrals. Schedules special tests with in-house and outside agencies and documents appointment. Makes arrangements for patient transport to outside agencies and departments.
• Functions with awareness of and applies safety principles/standards as defined by Hospital, including, environmental and employee issues. Reports incidents, work related injuries, unsafe equipment or environment to supervisor or other appropriate person.
• Transmits messages and other pertinent information to appropriate staff members. Picks up, sorts, and delivers Unit and patient mail.
• Completes required in-services annually. Participates in orientation of new clerical staff.

Job Summary

Under direct or indirect supervision of supervisor, contributes to patient care by performing clerical and non-professional tasks directly and indirectly related to patient care and unit functioning. Is responsible and accountable for tasks delegated.

Essential Responsibilities

• Answers phone(s) on Unit and manages calls appropriately. Takes phone reports from Lab, Diagnostic Imaging, and other Departments accurately, and delivers to proper nurse. Calls and schedules clinic appointments for patients who need help, when directed by RN/LPN. Refers all calls from physicians to appropriate nursing staff.
• Uses systems to assist with the processing of orders. Verifies ADT information. Uses manual system when computer is down.
• Answers PTS and keeps station ready and available. Retrieves meds and supplies and delivers to proper place/person. Reports maintenance problems immediately.
• Uses systems to support nursing and unit staff. Uses manual system when computer is down.
• Maintains inventory of Unit supplies. Orders non-stock items as directed. Orders stock items to maintain par level. Transport/arranges for transport of supplies and equipment between Units or Departments as needed.
• Supports unit during computer downtime. Obtains downtime kit as appropriate.
• Xeroxes and processes charts and other documents as directed by Supervisor or RN.
• Communicates ADT information to Admitting Department and Shift Supervisor/Bed Control.
• Answers nurse call console and refers patient calls to appropriate person. Picks-up blood/blood products from Lab as directed by RN. Picks-up non-controlled medications from Pharmacy. Picks-up supplies/equipment from other Departments.
• Calls acuity forecast to Staffing Office by designated times. Tallies and completes daily Acuity Sheets. Calls updated acuity. Completes additional tasks on individual Units per standards/procedures or Supervisor instructions.
• Uses systems to assist physicians. During computer downtime, transcribes physicians orders to appropriate medical record and other forms accurately. Completes request forms/orders entry for diagnostic tests, consultations, referrals. Schedules special tests with in-house and outside agencies and documents appointment. Makes arrangements for patient transport to outside agencies and departments.
• Functions with awareness of and applies safety principles/standards as defined by Hospital, including, environmental and employee issues. Reports incidents, work related injuries, unsafe equipment or environment to supervisor or other appropriate person.
• Transmits messages and other pertinent information to appropriate staff members. Picks up, sorts, and delivers Unit and patient mail.
• Completes required in-services annually. Participates in orientation of new clerical staff.

Experience

Basic Qualifications

• N/A

Education

• Post high school coursework in Medical Terminology or equivalent related experience.

License, Certification, Registration

• Basic Life Support within 1 months of hire from American Heart Association

Additional Requirements

• Demonstrated knowledge of and skill in conflict resolution, decision making, customer service, influence, interpersonal relations, oral communication, problem solving, teamwork, written communication, organizational skills, time management, and initiative.

Preferred Qualifications

• Experience in transcribing physicians orders, computer skills, setting up and maintaining file systems.

Kaiser Permanente is an equal opportunity employer committed to fair, respectful, and inclusive workplaces. Applicants will be considered for employment without regard to race, religion, sex, age, national origin, disability, veteran status, or any other protected characteristic or status.

Primary Location: Hawaii,Wailuku,Maui Memorial - Wailuku Tower

Scheduled Weekly Hours: 40

Shift: Evening

Workdays: Sun, Mon, Tue, Wed, Thu, Fri, Sat

Working Hours Start: 02:00 PM

Working Hours End: 10:30 PM

Job Schedule: Full-time

Job Type: Standard

Worker Location: Onsite

Employee Status: Regular

Employee Group/Union Affiliation: S03|AFSCME|UNAC-UHCP-UNHCEH

Job Level: Entry Level

Department: MAUI MEMORIAL MEDICAL CENTER - Med/Surg - UNIT 1 - 3601

Pay Range: $25.79 - $27.16 / hour

Kaiser Permanente strives to offer a market competitive total rewards package and is committed to pay equity and transparency. The posted pay range is based on possible base salaries for the role and does not reflect the full value of our total rewards package. Actual base pay determined at offer will be based on labor market data, internal alignment, and a candidate's years of relevant work experience, education, certifications, skills, and geographic location.

Travel: No

Work Setting: Onsite

Worker location must align with Kaiser Permanente's Authorized States policy.

Kaiser Permanente is an equal opportunity employer committed to fair, respectful, and inclusive workplaces. Applicants will be considered for employment without regard to race, religion, sex, age, national origin, disability, veteran status, or any other protected characteristic or status.