Ward Clerk ED Nights

Ohio County Healthcare; Hartford (KY); On-site; USD 19,000 - 28,000; Full time

Job summary

Ohio County Healthcare in Hartford, KY seeks a Ward Clerk in the Emergency Department to perform secretarial tasks, answer phones, file charts, transcribe orders, and enter data in the computer. You will coordinate communications between physicians, patients, families and staff.

Requires a high school diploma or equivalent, BLS certification or obtain within six months, and the ability to follow written or verbal instructions. Basic terminology knowledge and keyboarding skills are needed.

Qualifications

• High school diploma or equivalent required (GED agreement within 6 months possible).
• BLS certification or obtain within six months of hire.
• Ability to follow written or verbal instructions effectively.
• Knowledge of basic terminology.
• Basic keyboarding skills.

Responsibilities

• Performs secretarial and clerical functions for the assigned nursing unit, including telephone etiquette, message handling, supplies, and transcription of orders.
• Transcribes medical orders and enters orders into the computer system.
• Coordinates transfer of communication between physicians, families, other units, and departments.
• Assists staff in delivering direct patient care and maintains charts in proper order for physicians.

Skills

Attention to detail

Communication skills

Keyboarding

Education

High school diploma or equivalent

Job description

POSITION TITLE: 261- Ward Clerk EDLOCATION: Hospital SettingREPORTS TO: Director of Acute ServicesREVISION DATE: May 2026QUALIFICATIONS:EDUCATION: Minimum high school diploma or equivalent required for all positions (may be allowed to sign a GED agreement to obtain within 6 months).REQUIRED:PREFERRED:EXPERIENCE: N/AREQUIRED:PREFERRED:OTHER REQUIREMENTS OR LICENSURE: BLS certification or obtains within six months of hire. Ability to follow written or verbal instructions effectively. Knowledge of basic terminology. Basic keyboarding skills.JOB DESCRIPTION:The job description reflects the general details considered necessary to fulfill the essential job functions and shall not be construed as all-inclusive of all work requirements inherent in this position. Other specific job-related knowledge and skills may be required. All employees subject to an annual performance evaluation based on the duties and responsibilities of this position.PHYSICAL DEMANDS & WORKING ENVIRONMENT: Usual working space is a well-ventilated area. Requires standing, walking, turning, bending, stooping, and lifting. Clear speech to communicate effectively with customers (e.g. patients, families, and other team members). Fine and gross motor skills. Environment may be stressful at times, therefore ability to work under stressful conditions is necessary. Lifting up to 50 lbs may be required, anything over 50 lbs should be a team lift or with the use of a lifting aid. Also subject to bloodborne pathogens at all times in patient care. May have occasional exposure to radiation during radiology procedures and to dangerous chemicals (cleaning and disinfecting agents).COMPLIANCE AND REGULATORY EXPECTATIONS: All employees are expected to conduct themselves in a manner that upholds the highest standard of integrity, ethical behavior, and regulatory compliance. As a condition of employment, employees must adhere to:· OCH Code of Conduct· OCH Policies and Procedures· Scope of Practice within License/Certification.· HIPAA and HIPAA Security Confidentiality Standards· Workplace Safety· Mandatory Training· Annual Compliance EducationESSENTIAL JOB FUNCTIONS & KEY RESPONSIBILITIES:• Performs secretarial and clerical functions for the assigned nursing unit to include proper telephone etiquette, receiving and delivering messages, ordering supplies, transcription of medical orders, entering orders into computer system, placing completed reports on charts.• Retrieves charts from the HIM Department and files health care directive received into the Emergency Department.• Coordinates the transfer of oral and written communication for physicians, families, other nursing units, ancillary departments and supports all departments.• Provides assistance to the professional staff in the delivery of direct patient care for all age groups.• Performs all tasks in accordance to hospital and nursing policies and procedures as well as in accordance to legal compliance policies and with Ohio County Healthcare purpose, vision, and values.• Identifies self by name and nursing unit when answering the phone• Answers and addresses patients in a caring tone• Channels messages and/or patient request to the appropriate person in a timely manner• Listens attentively and request clarification and/or feedback as indicated• Gives clear and concise messages• Immediately gives attention to patient or visitor who presents themselves to the nursing station• Assures notification of maintenance department when a patient is transferred by helicopter• Performs all procedures according to established policies and procedures of OCH and adheres to legal compliance policies as well as other regulatory issues.• Keeps charts in proper order for the MD to see• Transcribes medical orders according to Policy and Procedure. Enter orders into the computer.• Assists medical and nursing staff in locating the patient record• Charts have the necessary forms and are stamped with patient information• Makes copies of the medical record as directed for transfers• Completes the daily activity sheet• Orders and stocks necessary departmental supplies• Errands as assigned by staff nurse, if all RN’s busy• Wheelchair transport of patient admit/discharge• Delivery of specimens• Delivery of requisitions when applicable• Assists with phone calls for staffing needs• Files health care directives• HIM retrieval for Emergency Department records as needed• Maintains Safe and Therapeutic Environment for Patient Care• Takes necessary safety precautions when transporting patients of all ages• Reports any faulty equipment and infection or safety hazards to the staff nurse on unit• All incidents are reported immediately to the nurse in charge and Incident Reports are filled out completely with assistance from staff nurse before the shift ends.• Knows and responds accurately to all emergency code situations. Remains calm and follows directions.• Knows and uses good body mechanics.• Reports to assigned area during disaster drill or disaster and carries out assigned functions in timely manner.• Keeps nursing station neat and clean and assists other nursing personnel in reducing clutter in the hallways.• Includes helping the RN clean stretchers, emptying linen, replacing linen in the patient’s rooms and washing dishes in the Emergency Department lounge.• Adheres to blood and body fluid precautions. Knows where to locate personal protective equipment and uses appropriately.QUALIFICATIONS:EDUCATION: Minimum high school diploma or equivalent required for all positions (may be allowed to sign a GED agreement to obtain within 6 months).REQUIRED:PREFERRED:EXPERIENCE: N/AREQUIRED:PREFERRED:OTHER REQUIREMENTS OR LICENSURE: BLS certification or obtains within six months of hire. Ability to follow written or verbal instructions effectively. Knowledge of basic terminology. Basic keyboarding skills.