VP, Trust Officer

Wintrust Financial Corporation; United States; Hybrid; USD 85,000 - 110,000; Full time

Benefits offered by this job

Medical Insurance

Dental

Vision

Life Insurance

401(k) with company match

Tuition reimbursement

Parental Leave

Employee Assistance Program

Flexible Spending Account

Employee Stock Purchase Plan

Critical Illness Insurance

Disability Insurance

Transit benefits

Banking Benefits

Pet Insurance

Job summary

Wintrust Private Trust is seeking an experienced trust administrator to manage personal trusts, estates, and IRAs, ensuring compliance and fiduciary duties. You will interact with clients, attorneys, beneficiaries, and portfolio managers to deliver seamless administrative services.

The role emphasizes relationship building, cross‑team collaboration with Wintrust Wealth Management, and the ability to resolve complex fiduciary matters in a fast‑paced environment.

Qualifications

• Bachelor’s degree required and 8+ years of trust administration experience.
• Extensive knowledge of estates, personal trusts, IRAs, and investment accounts.
• Excellent verbal and written communication skills; ability to handle multiple priorities

Responsibilities

• Administer personal trusts, estates, guardianships, and IRAs.
• Build and maintain relationships with clients, attorneys, and beneficiaries.
• Prepare annual tax returns and coordinate investment reviews.
• Work with real estate teams on management, sale or purchase

Skills

Verbal and written communication

Microsoft Office Suite

Sales acumen

Client relationship management

Education

Bachelor’s degree

Job description

Wintrust Wealth Management serves the financial needs of private clients, including high net worth individuals, business owners, and institutions. Since our founding in 1931, we have been helping clients meet their increasingly complex financial goals with the highest standards of service and integrity. Through our four companies, Wintrust Investments LLC, Wintrust Private Trust., Great Lakes Advisors LLC, and The Chicago Deferred Exchange Company LLC, we offer comprehensive wealth management solutions, including investment, trust, and asset management services. Wintrust Wealth Management is a division of Wintrust, a financial services company with more than $66 billion in assets.

Why join us?

An award-winning culture! We are rated a Top Workplace by the Chicago Tribune (past 12 years) and Employee Recommended award by the Globe & Mail (past 6 years). Competitive pay and discretionary or incentive bonus eligible. Comprehensive benefit package including medical, dental, vision, life, a 401k plan with a generous company match and tuition reimbursement to name a few. Family-friendly work hours. With 200+ community bank locations, we offer opportunities to grow and develop in your career. Promote from within culture.

Position Overview

Responsible for the complete administration of personal trust accounts which may also include estates, guardianships, life insurance trusts, court supervised trusts, investment agencies, custodies and IRAs, up to and including highly complex situations. Represents the bank in contacts with customers, attorneys, beneficiaries and other related parties. Administers assigned accounts; studies, analyzes and interprets the trust instrument, probate document or other governing document; determines and adheres to the responsibilities, duties, and terms of the governing document; monitors account activity ensuring compliance with established policies, procedures, rules, and regulations. Contacts, corresponds, advises, and resolves more complicated problems with clients, beneficiaries, portfolio managers, attorneys, CPAs, and other professionals in the course of an administration of accounts. Manages relationships among wards, guardians of the person, co-fiduciaries, grantors, and case managers. Develops new business; consults with others and refers internal partners to new business prospects. Obtains appropriate documentation on accounts; authorizes payments from accounts, considers tax liabilities, and recommends/approves discretionary payments in accordance with bank policies. Represents the bank in business related activities including professional organizations, conferences, and seminars, and in other similar situations. Must be able to work independently and also work as a member of the team.

What you’ll do

Administrative Duties Represent Wintrust Private Trust Company as trustee with irrevocable and revocable trusts from reviewing documents, accepting a fiduciary role, collecting cost and tax information through investment process and final distribution. Partner with real estate team to protect, insure, and oversee management, sale or purchase of real estate. Preparation/Review of annual tax returns. Coordinated investment reviews and meetings with clients. Prepare necessary discretionary requests for presentation and appropriate review/approval. Open and coordinate investment management accounts for personal and individual retirement accounts. Collect assets with cost basis and acquisition dates and review with client special investment requirements and investment objectives. Coordinate meetings with portfolio managers, Wintrust Private Client and other internal partners. Contact clients with required minimum distributions from IRAs and order distributions from IRAs. Open accounts, collect assets, and tax information for custody accounts. Review advantages of managed accounts and attempt to upgrade fee level. Open accounts, collect assets, and oversee financial matters on behalf of the principal for Revocable and Irrevocable Trusts. Manage all substantive issues arising within the estate or trust, including formation of budgets, preparation of annual accountings, purchase of suitable real estate, completion of tax documents, collection of assets, resolution of liabilities, review of legal documents and appearance before court. Serves as primary contact for the relationship and establishes strong relationships with the beneficiary, family, guardian of the person, or other individual, responding to their needs and explaining issues that may arise in the relationship.Sales Duties Cultivate relationships with area lawyers, accountants, and centers of influence for business referrals. Work closely with Wintrust Wealth Management teams; WPC, WTI financial advisors, GLA, Commercial partners and Bank staff, cross‑selling to all Wintrust clients. Retain existing client base, generate new revenue, grow the business for Northwest Indiana and the surrounding regions. Uncover additional dollars or referrals from existing clients.Operational Duties Monitor files for compliance with WPT policies and procedures. Initiate and monitor asset transfers. Along with support staff, responsible for cash processing, account opening, account closing, file maintenance, written correspondence, etc.. Review fees as to appropriateness. Maintain organized physical and electronic files. Completion of internal reviews of all accounts and coordination with portfolio managers.

Qualifications

• Bachelor’s degree required
• Minimum of 8 years of trust administration experience
• Requires extensive knowledge of estates, personal trusts, IRAs, and investment management accounts
• Exceptional verbal and written communication skills
• Highly proficient with Microsoft Office Suite (Word, Outlook, Excel, etc.). Ability to handle multiple responsibilities in a fast‑paced and often stressful environment
• Strong sales acumen
• Ability to effectively communicate and relate to professionals, clients and partners with vastly different educational backgrounds, interests, and beliefs.

Benefits

• Medical Insurance
• Dental
• Vision
• Life insurance
• Accidental death and dismemberment
• Short-term and long term Disability Insurance
• Parental Leave
• Employee Assistance Program (EAP)
• Traditional and Roth 401(k) with company match
• Flexible Spending Account (FSA)
• Employee Stock Purchase Plan at 5% discount
• Critical Illness Insurance
• Accident Insurance
• Transportation and Commuting Benefits
• Banking Benefits
• Pet Insurance

Compensation

The estimated salary range for this role is $85,000 - $110,000, along with eligibility to earn an annual bonus. Actual salaries may vary based on several factors, such as a candidate’s qualifications, skills, and experience.

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From our first day in business, Wintrust has been proud to serve a variety of unique communities and people from all walks of life. To build a company that reflects the communities we serve, we believe that fostering a unique and inclusive workplace where everyone feels valued and empowered to succeed will support our ongoing success.

Wintrust Financial Corporation, including community banking and financial services subsidiaries, is an Equal Opportunity Employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, veteran status, genetic information, and other legally protected categories.

Wintrust provides community and commercial banking, specialty finance and wealth management services, delivering the sophisticated solutions of a large bank through a relationship-focused approach built from our community banking roots. Wintrust may collect personal information from you in connection with the application process. Wintrust complies with the California Consumer Privacy Act of 2018, and its policy may be found here.