VP - Retail Alternatives Fund Accounting

Ultimus Fund Solutions; United States; Remote; USD 140,000 - 220,000; Full time

Job summary

Ultimus Fund Solutions seeks a VP, Retail Alternatives Fund Accounting to provide strategic oversight of the Fund Accounting Department for retail products such as interval funds, tender offer funds, and BDCs. The role drives launches, M&A activity, and changes while guiding training across the department.

The position requires strong leadership, planning, and regulatory knowledge to ensure accurate reporting, compliance, and client satisfaction.

Qualifications

• Bachelor’s degree or equivalent required.
• 8+ years in a related field.
• 3-5 years of management/leadership experience.
• Experience in retail alternative funds is a plus.

Responsibilities

• Oversees launches of new funds, mergers, conversions, and advisor/sub-advisor changes.
• Oversees accounting activities supporting retail alternatives fund accounting.
• Leads training and development for retail alternative fund concepts.
• Partners with executives to align department goals with strategic objectives.
• Ensures compliance and continuous improvement in reporting and controls.

Skills

Strategic thinking

People management

Communication

Forecasting & planning

Problem solving

Team leadership

Process improvement

Multitasking

Analytical skills

Quality focus

Education

Bachelor’s degree or equivalent

8+ years of experience in a related field

3-5 years of management and leadership experience

Tools

FIS InvestOne

Spectra

OLE

Microsoft Office

Adobe Acrobat

Job description

SUMMARY

The VP, Retail Alternatives Fund Accounting provides strategic oversight and guidance to the Fund Accounting Department in support of retail alternative products such as interval funds, tender offer funds, and BDCs.

KEY ACCOUNTABILITIES

• Oversees the launching of new funds, fund mergers, conversion of funds, and advisor/sub-advisor changes.
• Occasionally performs daily review processes when the Senior associates and Managers are out of the office.
• Oversees a variety of accounting activities in support of retail alternatives fund accounting.
• Oversee training and development of key concepts related to retail alternative funds.
• Support initiatives for continuous improvement in the operating model

STRATEGIC PLANNING

• Provides leadership and consulting support to company executives and management on matters of people management, goal setting, policy development, and strategic implementation in support of achieving corporate objectives and business growth.
• Participates in the development and execution of the annual Strategic Plan and communicates said Plan to the department; participates in daily, monthly, and quarterly meetings with executive management regarding department issues.
• Conceptualizes and implements initiatives to support business objectives.
• Ensures departments resources are adequate for complete and timely reporting to clients and NASDAQ and in accordance with existing quality and quantity standards, policies, and procedures.
• Ensures the training team has the tools and resources necessary to increase the overall knowledge of the department.
• Works with the SVP and Executive team to establish long-range goals, strategies, plans, and policies and reviews suggested implementation for system upgrades.
• Identifies ways to make the team more efficient; recommends fund allocations, process changes, etc.;
• Ensures the training team has the tools and resources necessary to increase the overall knowledge of the department.

COMPLIANCE

• Reviews compliance with various regulatory restrictions and recommends changes to accounting procedures.
• Assists in the coordination of the disaster recovery efforts for the department.
• Provides guidance and support to independent SOC1 audits by performing research, pulling documentation, answering questions, and coordinating the teams’ input.
• Reviews operational controls for adequacy, compliance, and integrity of data; updates documents and communicates procedural changes to the department.

PERSONNEL MANAGEMENT

• Manages associates within department including, but not limited to, hiring, training, and developing associates, delegating work assignments, writing, and conducting performance appraisals, salary recommendations, coaching and counseling, and administering corrective actions.
• Conducts one-on-one and team meetings with associates on a regular basis to discuss new procedures, problems, and issues.
• Establishes team and individual goals for department.
• Fosters performance of associates and the processes used by them; holds the associates accountable for their work.

WORKING RELATIONSHIPS

• Communicates changes and company information to associates via small and large group meetings.
• Mentors associates through instruction, coaching, providing real-time on-the-job experiences, modeling effective practices, and advising on methods used.
• Manages client requests and ensures the needs of clients are met, including coordinating calls for new fund set ups.
• Communicates as needed with fund administration, transfer agency, and funds’ custodian regarding fund accounting-related activities.
• May perform other duties as required and assigned.

KNOWLEDGE, SKILLS, AND ABILITIES (KSA’s)

KNOWLEDGE

• FIS InvestOne.
• Spectra and OLE.
• Accounting and finance principles.
• Complex securities such as derivatives, private equity, private credit, syndicated loans.
• Complex fund structures with Special Purpose Vehicles (“SPV”), Controlled Foreign Corporations (“CFC”) Financial industry terminology.
• Microsoft Office Suite.
• Adobe Acrobat.

SKILLS AND ABILITIES

• Strategic thinking skills.
• Advocates for change.
• Provides ideas for change to solve department level issues.
• Identifies ways to make the team more efficient; recommends fund allocations, process changes, etc.
• Communicates ideas and contributes to the development of department.
• Aligns associates with company values and goals.
• Plans and delegates the work of others.
• Motivates and inspires others.
• Assesses the performance of self and associates to make improvements or take corrective action.
• Plans and develops systems and procedures to improve operating quality and efficiency of department in accordance with company policies and procedures.
• Troubleshoots issues utilizing creative and critical thinking skills.
• Multitasking, analytical, and organizational skills.
• Initiative-taking, strategic, and meticulous approaches with a strong commitment to quality, efficiency, and effectiveness.
• Demonstrates personal integrity, responsibility, and accountability.
• Effectively uses resources such as time and information in conjunction with associates.
• Participates in solving problems and making decisions.
• Presents and expresses ideas and information, written and oral, clearly, and concisely.
• Actively listens to others to achieve understanding and supports an open exchange of ideas and information.
• Identifies needs, arranges for, and obtains resources to accomplish individual and department goals.
• Establishes and develops effective working relationships with associates and clientele during both favorable and unfavorable situations.
• Modifies team and individual priorities and deadlines in response to added information, changing conditions, or unexpected obstacles and ensures completion.

EDUCATION AND EXPERIENCE

• Bachelor’s degree or equivalent.
• 8+ years of experience in a related field.
• 3-5 years of management and leadership experience.
• Equivalent education and experience will be considered.

PHYSICAL AND OTHER REQUIREMENTS

At times, as business needs arise,