Volunteer Coordinator

Colorado; Denver (CO); Hybride; USD 34 000 - 48 000; Temps partiel

Avantages offerts par ce poste

Medical and dental plans

PERA retirement options

401(k) and 457 retirement plans

Employer-paid life insurance

Short- and long-term disability

Flexible working arrangements

11 paid holidays and generous PTO

Free parking and RTD access

Tuition assistance

Wellness programs

Professional development

Career opportunities in Colorado state

Résumé du poste

Colorado Department of Public Health and Environment seeks a part-time Volunteer Management Coordinator for the Office of Emergency Preparedness and Response. You will coordinate the volunteer management platforms, ensure ESAR-VHP compliance, and maintain MOUs with MRC units while handling data tracking and reporting across state partners.

The role may involve grant management duties, development of training materials, and after-hours support for OEPR during emergencies.

Qualifications

• Six (6) years of relevant experience in Volunteer Organization administration
• Or a combination of related education in public health and experience equivalent to six years
• Must substantiate meeting minimum qualifications during application

Responsabilités

• Coordinate Colorado's Volunteer Management Program through OEPR and manage technology platforms for volunteer management
• Ensure Medical Reserve Corps coordination and ESAR-VHP federal requirements reporting
• Develop MOUs with MRC units and implement data tracking and reporting procedures
• Assist with grant management duties including grant applications, budget development, and compliance monitoring
• Support after-hours volunteer deployment operations for OEPR during response

Connaissances

Project management

Stakeholder coordination

Meeting facilitation

Grant management

Volunteer program mgmt

Formation

Public health education (related)

Outils

MOUs

ESAR-VHP compliance

Description du poste

This posting is only open to current residents of the State of Colorado.

ABOUT CDPHE:

At the Colorado Department of Public Health and Environment, we are charged with protecting Colorado’s health and environment - a responsibility that affects every person and every community in the state. CDPHE is distinctive because we bring public health and environmental protection together under one agency, recognizing that healthy people depend on healthy places. Our teams prevent diseases and injury, respond to emergencies ranging from E.coli outbreaks to global pandemics, reduce air pollution, protect water quality, regulate health facilities, manage environmental hazards, perform advanced laboratory testing, provide birth and death records, and implement health promoting programs. We turn science and data into action, set statewide standards, and work alongside local public health agencies and community partners to meet Colorado’s most pressing health and environmental challenges. Working at CDPHE means applying your expertise to complex, consequential work that can improve lives across the state.

Our mission captures this broad portfolio of work: to advance Colorado’s health and protect the places we live, learn, work, and play. Our vision is a healthy and sustainable Colorado where current and future generations can thrive. Achieving the mission and vision takes bold action, talented people, broad partnerships, and a commitment to serving every Coloradan.

IMPORTANT INFORMATION:

• Hybrid work options may be available at the supervisor’s discretion and based on business needs. The position will be based at 4300 Cherry Creek Drive South, Denver, CO 80246
• This is a Part time position requiring 20 hours per week.

CDPHE Offers:

CDPHE offers a comprehensive benefits package and the opportunity to build a meaningful career in public service. Benefits include:

• Medical and dental plans.
• Colorado PERA retirement options, including defined benefit plan or defined contribution plan.
• Optional 401(K) and 457 retirement plans.
• Employer-paid life insurance.
• Short- and long-term disability coverage.
• Potential flexible working arrangements
• 11 paid holidays per year and generous paid time off.
• Free parking and access to RTD bus lines.
• Tuition assistance.
• Employee wellness programs.
• Professional development opportunities.
• Career opportunities throughout Colorado state government.

Some positions may qualify for the Public Service Loan Forgiveness Program.

The Work Unit:

The Office of Emergency Preparedness and Response (OEPR) coordinates and leads the statewide public health and medical emergency response system, including 56 local public agencies, 9 healthcare coalitions, and with critical system partners such as the state’s Division of Homeland Security and Emergency Management (DHSEM) and other state agencies, the health care system, and law enforcement. The Office develops and implements emergency response plans to fulfill the State’s Emergency Support Function (ESF) #8: (Public Health, Medical, Behavioral Health and Mortuary), working collaboratively with critical system partners. The Office coordinates and implements activities under federal emergency preparedness and response grants and manages grant programs for local public health agencies and other systems partners. The Office assures relevant training, education and exercises occur, in accordance with the National Incident Management System, and regularly evaluates the system for effectiveness, incorporating improvements. The Office ensures effective and redundant communication systems and connectivity within the public health emergency response system and assures the effective distribution of critical situational awareness. The Office assesses the state’s ability to respond to health and medical emergency events; is responsible for the rapid receipt, storage and distribution of the Strategic National Stockpile (SNS); and plans and coordinates the administration of medication, prophylaxis and vaccines in mass quantities during epidemics, pandemics and mass casualty events. The Office is responsible for activating and managing the Department’s Emergency Operations Center (DOC) during a public health event, and coordinating response with internal divisions and programs needed for response.

The Public Health and Medical Operations Program manages day-to-day operations, participates in functional planning, training and exercises to meet grant performance measures and preparedness objectives. Additionally, the program develops and maintains the standard operating procedures needed to support ESF8 response, and coordinates and mobilizes resources during response operations. During response and recovery phases, this program coordinates state-level public health and medical operations.

What You Will Do:

The purpose of this position is to provide CDPHE wide coordination through OEPR to coordinate Colorado’s Volunteer Management Program. This includes coordination of the technology platforms for volunteer management and mobilization, ensuring Medical Reserve Corps (MRC) coordination, and ensuring compliance with the Emergency Systems for Advanced Registration of Volunteer Health Professionals (ESAR-VHP) federal requirements, including reporting through the Hospital Preparedness Program (HPP). This position is required to interface directly with Medical Reserve Corps unit coordinators, volunteer group local administrators, other state and federal partners, and maintain the technology platforms that manage these groups. Collaboration requires participation and technical assistance in MRC and Volunteer Program meetings, agenda development, identification of keynote speakers/trainers for meetings, meeting facilitation, documentation and dissemination of meeting discussions, and the development of next steps and best practices across the State.

This position is responsible for developing and managing active Memorandums of Understanding (MOUs) with the MRC units, developing data tracking and reporting procedures based on the agreements, collecting and analyzing data, and sharing this data with partners to ensure greater collaboration across the volunteer programs in Colorado. In addition to these hands-on activities with volunteers, this position may perform grant management duties including grant and budget preparation; develops success stories with volunteers; identifies training material (including guest speakers) for volunteers and other State partners; responds to requests for information and presentations from the public; and acts as a resource to internal and external customers regarding these three programs.

This position supports after hours volunteer deployment operations for OEPR during response.

Key Responsibilities:

• Emergency Systems for Advanced Registration of Volunteer Health Professionals (ESAR VHP) Project Management
• State Medical Reserve Corps (MRC) Coordination
• Volunteer Program Maintenance

Residency Requirement:

This posting is only open to residents of the State of Colorado at the time of submitting your application.

Class Code & Classification Description:

H6F3XX Emergency Preparedness & Communications Specialist III

Minimum Qualifications:

NOTE: An applicant may meet the minimum qualifications for this job in one of two ways: They may qualify through their work experience alone or through a combination of education and work experience.
Experience Only:

Six (6) years of relevant experience in Volunteer Organization administration.

Or

Education and Experience:

A combination of related education in public health, health promotion, or related field and/or relevant experience in emergency response related volunteer program management, being deployed as a volunteer, or serving Medical Reserve Corps equal to six (6) years

**You must substantiate that you meet the minimum qualifications when filling out the Work Experience section of the application. Failure to do so will result in the application not moving forward in the hiring process. “See resume” will not be accepted. Resumes are considered supplemental information and are not considered in the initial evaluation. In addition, part-time work will be prorated when determining whether minimum qualifications are met.**

PREFERRED QUALIFICATIONS:

1. Demonstrated experience working with the Medical Reserve Corps (MRC).
2. Demonstrated experience ensuring compliance with the Emergency Systems for Advanced Registration of Volunteer Health Professionals (ESAR-VHP) federal requirements.
3. Demonstrated experience managing communications and collaboration with internal and external stakeholders.
4. Demonstrated experience with meeting facilitation, coordination, logistics, and followup.
5. Demonstrated experience collecting, analyzing, and tracking data to make informed decisions.
6. Demonstrated experience performing grant management duties including grant applications, budget development, and compliance monitoring.

CONDITIONS OF EMPLOYMENT:

• Residency Requirement Options:
  • This posting is only open to residents of the State of Colorado at the time of submitting your application.
• A pre-employment background check will be conducted as part of the selection process.
• Critical Status: This is a critical position and can be expected to work and/or remain at their worksite in delayed start, early release, or closure situations.
• Critical Status: Must be available in the event of an emergency, (e.g., bio-terrorist attack, chemical attack, disease outbreak or all hazards) and be required to report to work immediately at the regular or alternate location. During this time, travel restrictions may be in place.
• Critical Status: Must be available in the event of the activation of the Continuity of Operations Plan (COOP) and be required to report to work immediately at the regular or alternate location. During this time, travel restrictions may be in place.
• TRAVEL: Multiple times a year depending on disaster frequency. Up to 10% per year. Attending meetings with local public health agencies, other state agencies and stakeholder groups, drills/exercise support, conference attendance with the potential for out of state conferences and respond to emergencies as needed.

Appeal Rights:

As an applicant who has been removed from consideration during the selection or comparative analysis process, you may file an appeal with the State Personnel Board and/or request a review by the State Personnel Director. A standard appeal form is available on the State Personnel Board website, https://spb.colorado.gov/forms-and-filing. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within ten days of your receipt of this notice: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: [phone]. Phone: [phone]. Email address: [e-mail]. The ten-day deadline and these appeal procedures also apply to all charges of discrimination. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at spb.colorado.gov.

A complete application packet must include:

• Completed State of Colorado application.
• A Cover Letter
• If using education to qualify for this position a copy of your transcripts (unofficial acceptable) or diploma must be provided with application. Transcripts must be attached to your colorado.gov/jobs application.
• If you are a veteran, a copy of your DD214 must be attached to your colorado.gov/jobs application.

The Selection Process:

• All applications that are received by the closing of this announcement will be reviewed against the Minimum Qualifications in this announcement. Candidates who meet the minimum qualifications proceed to the next step.
• Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.

• A top group, up to six candidates, will be invited to schedule an interview with the hiring manager.

CDPHE does not provide visa sponsorship at this time. Applicants must be legally authorized to work in the United States.

E-Verify:

CDPHE uses e-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify, including your rights and responsibilities.

ADAAA Accommodations:

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law. The Colorado Department of Public Health and Environment is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator at [e-mail] or call 303-692-2060, option 5