Volkswagen Contracts Clerk

The Niello Company; Sacramento (CA); On-site; USD 34,000 - 45,000; Full time

Benefits offered by this job

Medical, Dental & Vision plans

401(k)

Paid time off

Employee discount program

Job summary

The Niello Company is seeking a Contracts Clerk to accurately process vehicle sales and financing documentation, reconcile schedules, and maintain deal jackets. This role supports compliance, finance, and business office operations, ensuring timely, accurate documentation and posting to accounting.

Qualified candidates will have a high school diploma (preferred), a valid driver's license, and the ability to read complex paperwork, type 40 wpm, and communicate effectively with F&I teams and

Qualifications

• Understand Dealership Contract and Lease paperwork.
• Background in accounting.
• Excellent verbal/written communication skills.
• Ability to type 40 words per minute.

Responsibilities

• Process new and used vehicle deal paperwork received from Finance and Insurance.
• Verify contracts and leases for lender submission, ensuring all required documents are complete and included.
• Receipt funding from finance companies for prior-day deals and verify contract funding activity.
• Post vehicle deals from finance to accounting, verify gross profit, sales tax, account numbers, and related calculations.

Skills

Driver's license

Clean DMV

Dealership contracts

Accounting background

Education

High School Diploma (Preferred)

Job description

Join The Niello Company - Driving What's Good for Over a Century!
If you're passionate about making a positive impact, supporting others, and growing both personally and professionally, The Niello Company is the place for you! We take pride in setting high expectations while valuing every team member, creating an outstanding experience for our customers and a workplace our employees are proud to call home.

The Contracts Clerk is responsible for accurately processing vehicle sales documentation, funding documentation, deal jackets, and related accounting schedules. This role supports the dealership's compliance, customer service, finance, and business office operations by ensuring all required documents are completed, reconciled, submitted, tracked, and maintained in a timely and accurate manner.

Qualifications

• Driver’s License.
• Clean DMV.
• Understand Dealership Contract and Lease paperwork
• Background in accounting

Education

• High School Diploma (Preferred)

Other

• Ability to read and comprehend instructions and information.
• Professional personal appearance.
• Excellent verbal/written communication skills.
• Ability to meet company's production and quality standards.
• Ability to type 40 words per minute.

Physical Requirements (Surroundings)

• Spend time outdoors in the weather and elements.
• Spend time indoors in air-conditioned areas.
• Sitting on a regular basis.
• Standing on a regular basis.
• Walking on a regular basis.
• Bending, twisting and/or stooping infrequently.
• Kneeling and/or squatting infrequently.
• Lifting 25 lbs. to 50 lbs.
• Infrequently reaching and/or lifting overhead.
• Infrequently climbing stairs.
• Repetitive hand/finger movement on a regular basis.
• Grasping/grabbing with hands infrequently.
• Pushing and pulling.

General Expectations

• Devote himself/herself to insuring satisfaction to customers.
• Determine management, production and quality requirements by asking questions and listening.
• Attend company meetings as required.
• Maintain a follow-up system that encourages follow through with assigned projects.
• Establish personal performance goals that are consistent with company standards of productivity and devise a strategy to meet those goals.
• Review and analyze actions at the end of each day, week, month, and year to determine how to better utilize time and plans more effectively.
• Understand the terminology of the business and keep abreast of technology changes in products and services.
• Know and understand the federal, state and local requirements which govern the company's business.
• Follow lawful directions from supervisors.
• Understand and follow work rules and procedures.
• Participate in performance management.
• Interact well with others and be a positive influence on employee morale.
• Uphold the company's non-disclosure and confidentiality policies and agreements.
• Work evening, weekend and holiday work hours as required.

Job-Specific Expectations

• Process new and used vehicle deal paperwork received from Finance and Insurance.
• Verify contracts and leases for lender submission, ensuring all required document are complete and included.
• Receipt funding received from finance companies for prior-day deals and verify contract funding activity.
• Post vehicle deals from finance to accounting, verifying gross profit, sales tax, account numbers, vehicle model details, and related calculations; promptly escalating discrepancies to management.
• Stock in and process payoff activity for trade-ins as applicable.
• Create journal entries to pay and release flooring on funded or sold units.
• Review banking activity and EFTS daily for paid contracts; calculate pending contracts in-transit and flooring amounts for daily bank reconciliation.
• Participate in weekly contracts-in-transit calls and provide timely updates on outstanding items.
• When required, reconcile commission reports, prepare salesperson and finance manager pay sheets, reconcile related general ledger accounts.
• Submit service contracts, GAP policies, Recover, manufacturer products, and other ancillary products monthly.
• Reconcile or assist with monthly schedules, including contracts-in-transit, due customer, service contracts, sales commissions, reserves, and Recovr.
• Follow up on high payoffs due, missing paperwork, and other unresolved issues as needed.
• Scan, archive, organize, and securely file deal documentation and completed deal jackets.
• Maintain a close working relationship with the DMV clerk to assure items on deals are accurate for finalizing DMV
• Assist with wholesale and dealer trade transaction processing when necessary.
• Communicate with department managers, including F&l and occasionally with customers to resolve outstanding paperwork issues.
• Assist with answering phones, cashiering, and other administrative support duties as needed.
• Complete additional tasks as directed.

Disclaimer And Approvals

This document is intended to describe the general nature and level of work being performed by people assigned to this job. This information is current at the time of publication. Responsibilities may include other duties as assigned and may be amended at the discretion of The Niello Company with or without notice.

Equal Employment Opportunity With The Niello Company

The Niello Company is an equal opportunity employer that does not discriminate on the basis of actual or perceived: race, religious creed, color, national origin, ancestry, physical or mental disability, medical condition, genetic information, marital status (including registered domestic partnership status), sex and gender (including pregnancy, childbirth, lactation, and related medical conditions), reproductive health decision-making, gender identity and gender expression (including transgender individuals who are transitioning, have transitioned, or are perceived to be transitioning to the gender with which they identify), age (40 and over), sexual orientation, military and veteran status, domestic violence victim status, political affiliation, and any other consideration protected by federal, state or local law. We support an inclusive workplace where team members excel based on personal merit, qualifications, experience, ability, and job performance.

At-Will Employment

Employment at The Niello Company is at-will, and therefore, can be terminated, with or without cause, at any time, at the option of the employee or Company. This at-will employment relationship will remain in effect throughout an employee's employment and may not be modified by any oral or implied agreement. Specifically, this job description is not a contract of employment and does not create any contractual rights of any kind between the Company and its employees and does not modify the at-will status of any employee hired via this job posting.

Compensation Range By Position

The expected pay for this position is $25.00 to $33.00 per hour and may vary based on factors such as location, skills, and relevant experience. Some positions may include additional compensation in the form of bonuses or commissions.

Benefits

The Niello Company is proud to offer a competitive Benefits package, including Medical, Dental, & Vision plans, to all Full-time Team Members as well as Part-time Team Members who are deemed eligible based on a minimum hours requirement. In addition, TNC offers access to other Benefits such as a Health Savings Account, Flexible Spending Account, Life Insurance, Disability Insurance, 401(k), and an employee discount program. In addition, eligible employees also enjoy paid time off benefits that vary based on position.