Virtual Assistant Volunteer

Hired In Michigan Community Empowerment; Southfield (MI); Remote; USD 10,000 - 60,000; Full time

Job summary

A leading community empowerment organization in Michigan seeks a skilled Virtual Assistant to handle administrative tasks with a focus on scheduling and communication with executives. This role offers a professional environment for someone organized and tech-savvy, capable of managing sensitive information. Ideal candidates will have executive-level interaction experience and be ready to support busy leaders in a dynamic setting.

Benefits

Flexible schedule

Performance-based bonuses

Qualifications

• 2+ years of experience in a virtual or executive assistant role.
• Proven experience scheduling meetings with business executives.
• Strong verbal communication skills essential.

Responsibilities

• Schedule and confirm meetings with executives and clients.
• Prepare meeting agendas and supporting materials.
• Communicate professionally on behalf of executives.

Skills

Communication

Organization

Discretion

Time Management

Tech-Savvy

Tools

Google Workspace

Microsoft Outlook

Zoom

Calendly

HubSpot

Job description

Job Description

We are seeking a skilled and dependable Virtual Assistant – Clerical Support to manage high-level administrative tasks with a focus on booking executive meetings and scheduling business presentations. This is a paid, professional position for an experienced individual who excels in making outreach calls, communicating with decision-makers, and maintaining a polished, organized workflow.

This role requires initiative, professionalism, and the ability to speak confidently with business leaders, C-suite executives, and key stakeholders. You must be tech-savvy, deadline-driven, and capable of handling sensitive information with discretion.

Key Responsibilities

• Schedule and confirm virtual and in-person meetings between executives and external partners, clients, or business prospects.
• Make direct phone calls to C-level executives and key decision-makers to coordinate meeting availability and secure appointments.
• Organize presentation logistics, including calendar invites, confirmations, and follow-ups.
• Prepare and distribute meeting agendas, supporting materials, and presentation slides.
• Maintain a digital filing system for scheduling records, email correspondence, and client communications.
• Communicate professionally via email and phone on behalf of executive leadership.
• Track meeting outcomes and ensure follow-up actions are completed on time.
• Coordinate across multiple time zones and manage changing priorities.
• Provide additional clerical support as requested, including data entry, contact list updates, and CRM record maintenance.
  
  

Required Qualifications

• 2+ years of experience as a virtual assistant, executive assistant, or in a similar administrative role.
• Proven experience speaking directly with business executives and scheduling meetings.
• Strong verbal communication skills and a professional phone presence.
• Proficiency in using tools such as Google Workspace, Microsoft Outlook, Zoom, and scheduling platforms (e.g., Calendly, HubSpot, or CRM systems).
• Highly organized with strong attention to detail.
• Discretion and confidentiality when handling sensitive information.
• Ability to work independently and manage time effectively in a virtual environment.
  
  

Preferred Qualifications

• Experience supporting sales executives or business development teams.
• Familiarity with corporate presentation tools like PowerPoint or Google Slides.
• Background in professional services, consulting, or B2B sectors is a plus.
  
  

Compensation

• Competitive hourly rate or monthly retainer (commensurate with experience).
• Flexible schedule within core business hours.
• Performance-based bonuses may be available.
  
  

Company Description

Hired In Michigan is a dedicated organization committed to strengthening Michigan’s workforce by bridging the gap between job seekers and employers in Metro Detroit. With over 25 years of experience, we work closely with local businesses across various industries to provide job seekers with valuable connections, resources, and opportunities to thrive in today’s competitive job market.

Visit Our Job Search Website: https://www.HiredInMichigan.com

Our services include career expos, training programs, resume assistance, and job placement support, empowering individuals to develop the skills and confidence needed to succeed. At Hired In Michigan, we’re not just connecting people with jobs—we’re building careers and supporting Michigan’s economic growth.

Hired In Michigan is a dedicated organization committed to strengthening Michigan’s workforce by bridging the gap between job seekers and employers in Metro Detroit. With over 25 years of experience, we work closely with local businesses across various industries to provide job seekers with valuable connections, resources, and opportunities to thrive in today’s competitive job market. Visit Our Job Search Website: https://www.HiredInMichigan.com Our services include career expos, training programs, resume assistance, and job placement support, empowering individuals to develop the skills and confidence needed to succeed. At Hired In Michigan, we’re not just connecting people with jobs—we’re building careers and supporting Michigan’s economic growth.